Sponsored Programs Specialist

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CORE JOB SUMMARY
The Sponsored Programs Specialist monitors, supports, and evaluates grant activities within the assigned department to ensure compliance with applicable guidelines, rules, and regulations.

CORE JOB FUNCTIONS
1. Monitors sponsored accounts for problem expenditures and compliance issues including follow-up with departmental and sponsoring agency personnel.
2. Resolves expenditure issues, including discrepancies and overdrafts.
3. Analyzes information on sponsored awarded accounts, researches the accounting system, and contacts departmental administrators to solve issues.
4. Requests additional information and approves or denies the following HR transactions as they relate to the impact to sponsored accounts: new hires, account changes, overload payments, and other HR transactions.
5. Approves or denies payroll journal entries and non-payroll transactions affecting sponsored accounts.
6. Works with the awarded amount and approved agency budget to set up account budgets.
7. Interprets regulations and assists department administrators in understanding sponsored programs requirements.
8. Prepares sponsored accounts for transmittal to the financial section of sponsored programs, account closing, upon award termination.
9. Ensures the release of unobligated funds on purchase orders.
10. Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS
Education:
Bachelor’s degree in relevant field required

Experience:
Minimum 1 year of relevant experience required

Certification and Licensing:
Refer to department description for applicable certification requirements

Knowledge, Skills and Abilities:

• Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
• Teamwork: Ability to work collaboratively with others and contribute to a team environment.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

This is a core job profile description and is not reflective of all duties that may be assigned to a specific position in each individual department. The above statements are intended to describe the general nature and primary responsibilities of this core job profile. Specific duties and tasks may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge, skills, and abilities required for the job.

The University of Miami is recognized as one of the nation’s premier research institutions and academic health systems and is among the largest employers in South Florida.

With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.

We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

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