Occupancy Planning Manager

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

AMER West Regional - Occupancy Planning Manager

Please Note: This is a hybrid position with a requirement of a minimum of 3 days a week on-site

What This Job Involves - We are seeking an AMER West Regional Occupancy Planning Manager who thrives at the intersection of strategy and execution. You'll partner closely with the Americas Occupancy Planning Lead and client stakeholders to deliver occupancy planning services that accommodate the evolving needs of our technology client in the West sub-region.

This role is perfect for someone who is both a hands-on contributor and a skilled coach—someone who can deliver results while developing team capabilities. You'll be a trusted advisor who understands client objectives, adapts your approach to meet them where they are, and guides them toward innovative real estate solutions.

Key Responsibilities

Strategic Partnership

• Serve as a trusted advisor to client Real Estate leadership, bringing industry best practices and thought leadership to drive their real estate strategy
• Lead programming sessions with Business Unit leaders to understand their vision and translate it into actionable space planning solutions
• Develop strategic plans, business cases, and executive presentations that align with client organizational goals
• Partner with the Americas Occupancy Planning Lead to execute regional strategic planning initiatives

Relationship & Stakeholder Management

• Build strong, trust-based relationships across Corporate Real Estate, HR, and Business Unit leadership
• Navigate complex stakeholder environments with ease, managing multiple relationships diplomatically
• Collaborate with Project Management, Facility Management, and Transactions teams to develop scenarios, evaluate options, and secure budget approvals

Operational Excellence

• Oversee occupancy tracking, allocation processes, and utilization monitoring
• Partner with teams to review moves, develop migration plans, and conduct facility audits
• Manage annual charge-back and Intercompany Agreement calculations with Corporate Finance
• Support deployment of new technologies to enhance employee experience and track utilization
• Measure and report cost savings and value-added contributions

Leadership & Team Development

• Lead and mentor an AMER West Regional occupancy planning team
• Balance hands-on execution with coaching to build sustainable team capabilities
• Champion innovations, best practices, and process enhancements through collaboration with cross-functional partners
• Foster an environment of teamwork, performance excellence, and continuous improvement

What We're Looking For -

Education & Experience

• Bachelor's Degree in Architecture, Interior Design, or related field
• 8-10 years of experience in occupancy planning, space management, and strategic planning across broad geographies
• Experience with flex office, hybrid work models, design guidelines, and change management programs
• Proven success managing multiple complex stakeholder relationships

Skills & Attributes

• Strategic thinker who can see the big picture while executing the details
• Relationship builder who understands how to meet clients where they are and guide them forward
• Hands-on leader who balances doing the work with coaching and empowering others
• Clear communicator skilled at engaging audiences from administrative to executive level
• Data storyteller with expert Excel skills (pivot tables, VLOOKUP) and the ability to translate analysis into compelling presentations
• Process innovator who collaborates with others to drive enhancements and sustainable solutions
• Technically proficient with MS Office Suite, CAFM systems (Tririga preferred), AutoCAD, and architectural drawings
• Adaptable problem-solver comfortable navigating ambiguity and managing complexity
• Self-directed with strong initiative and commercial acumen

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Expected compensation for this position:

126,600.00 – 150,000.00 USD per year

Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site –San Jose, CA

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary 
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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