IT Training Manager - Epic & Clinical Systems

Job Posting Title:

IT Training Manager – Epic & Clinical Systems

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Hiring Department:

Dell Medical School

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

The IT Training Manager – Epic & Clinical Systems provides leadership and oversight for Dell Medical School's Epic and healthcare technology training program. This role is responsible for developing training strategy, leading training operations, managing training staff, and ensuring the effective design, delivery, and continuous improvement of education programs supporting Epic applications, electronic health record (EHR) systems, and associated digital technologies. The position partners closely with clinical, operational, and technical leaders to promote user adoption, workflow optimization, organizational readiness, and successful technology implementations.

Important Employment Information

This position is not eligible for employer-sponsored work authorization. Applicants requiring current or future visa sponsorship are not eligible for employment in this position.

Purpose

The IT Training Manager – Epic & Clinical Systems leads the organization's Epic and healthcare technology training function by establishing training strategy, managing staff, overseeing curriculum development, and ensuring successful adoption of clinical and business applications. This role provides leadership for user readiness, workflow optimization, onboarding, system implementations, upgrades, and ongoing education while partnering with clinical informaticists, application analysts, operational leaders, and executive stakeholders to support organizational goals.

Responsibilities

Develops and Maintains Training Programs

• Establish departmental standards for curriculum development, instructional design, training delivery, and competency assessment

• Oversee training governance to ensure consistency, quality, compliance, and alignment with organizational objectives

• Establish key performance indicators and success measures for training effectiveness and user readiness

• Design education programs tailored to clinical and non-clinical audiences

• Oversee the development, maintenance, and quality of training materials, curricula, e-learning content, and user education resources

• Align training content with clinical workflows and application functionality

• Update educational materials based on system enhancements, workflow changes, and user feedback

• Ensure training supports organizational standardization and optimization initiatives

• Manage project training requirements and scheduling of training resources

• Develop, administer, and monitor training-related budgets, instructional technologies, training environments, educational materials, travel, and vendor-supported training activities

• Establish user application assignments and training pathways based on job responsibilities, workflows, security requirements, and organizational standards

• Ensure assigned curricula and competencies support effective system utilization and user readiness

Delivers Training and Onboarding

• Ensure effective delivery of classroom, virtual, and hands-on training programs through direct facilitation or delegation to training staff

• Oversee onboarding education programs for new employees, providers, and operational teams

• Deliver individual and group training for new clinics, departments, and operational initiatives

• Deliver education supporting software updates and new Epic functionality

• Provide at-the-elbow support for providers, clinical staff, and non-clinical users

• Provide leadership in resolving training issues and operational challenges

Assigns Applications and Supports User Proficiency

• Determine appropriate application assignments based on user roles and workflow requirements

• Develop and maintain advanced knowledge of supported Epic applications

• Guide users through role-specific workflows and operational procedures

• Monitor user proficiency and application adoption

• Manage training requests, access questions, and user support needs

• Work closely with department managers to identify and document training requirements

Coordinates Training Logistics

• Schedule training sessions and manage training environments

• Coordinate logistics for educational events across multiple locations

• Track attendance, training completion, and competency records

• Ensure availability of required equipment, systems, and training resources

• Maintain training documentation and related administrative records

• Establish and manage training schedules supporting system implementations, upgrades, optimization initiatives, onboarding activities, and ongoing education

• Coordinate training resources to align with operational priorities and project timelines

Analyzes Training and Workflow Effectiveness

• Review organizational activities and operational data to support planning and process improvement

• Assess curriculum effectiveness and recommend quality improvements

• Provide feedback supporting the build and maintenance of training environments

• Maintain an understanding of organizational policies, ambulatory operations, and business workflows

• Align training with Epic application functionality and organizational processes

• Identify, investigate, and resolve training-related issues affecting user adoption, system utilization, and workflow efficiency

• Recommend enhancements to training programs, educational materials, and workflow processes based on performance metrics, user feedback, and organizational objectives

Consults and Collaborates with Stakeholders

• Collaborate with Applications & Informatics teams, project managers, department leaders, and super users

• Ensure training content is standardized and aligned with organizational initiatives

• Lead optimization of operational workflows through on-site review and departmental support

• Promote efficient workflows that improve operational effectiveness, customer satisfaction, and quality outcomes

• Support strategic organizational goals through targeted training and workflow enhancements

• Collaborate with operational, clinical, and informatics leadership to support user adoption, workflow optimization, and effective utilization of Epic and business applications

• Escalate significant operational, technical, compliance, resource, or policy issues to senior leadership as appropriate

• Partner with stakeholders to identify educational needs and develop strategies that improve organizational performance and end-user proficiency

Manages Direct Reports

• Establish departmental goals, priorities, staffing plans, and workload assignments

• Develop and mentor training staff and future training leaders

• Ensure appropriate staffing coverage for implementations, upgrades, optimization initiatives, and support activities

• Evaluate staff competency and training effectiveness

• Provide full-cycle supervision including recruitment, onboarding, coaching, performance management, and employee development

• Establish performance expectations, monitor progress, and provide ongoing mentoring and feedback

• Complete performance evaluations and development plans

• Approve timecards, schedules, paid time off, and routine personnel actions

• Address employee relations and performance concerns in partnership with Human Resources

• Promote employee engagement, accountability, and professional growth while ensuring alignment with departmental and organizational goals

Marginal or Periodic Functions

• Participate in go-live support and floor training during system implementations

• Assist with testing and rollout of new application functionality

• Support training activities for vendors and external partners

• Participate in change management and communication initiatives

• Participate in professional development and credentialing activities

• Adhere to internal controls and reporting structure

• Perform related duties as assigned

Knowledge, Skills, and Abilities

Training Program Leadership

• Lead the design, implementation, and evaluation of enterprise training programs

• Establish training priorities, standards, and performance expectations

• Balance operational demands, project timelines, and resource constraints

Strategic Agility

• Anticipate future training needs and align educational initiatives with organizational goals

• Support Epic implementations, upgrades, and optimization initiatives through proactive planning

• Adapt training strategies based on evolving operational and technology needs

Develops Talent

• Coach, mentor, and develop employees to achieve performance goals

• Provide clear feedback, guidance, and professional development opportunities

• Build an engaged, accountable, and high-performing team culture

Interpersonal Savvy

• Build effective relationships with providers, operational leaders, informaticists, and stakeholders

• Navigate complex organizational dynamics with professionalism and diplomacy

• Influence without direct authority across multiple departments

Problem Solving

• Evaluate data and operational challenges to identify root causes and effective solutions

• Address training, adoption, workflow, and performance issues

• Make sound decisions in ambiguous or rapidly changing situations

Customer Focus

• Understand the needs of end users and operational stakeholders

• Ensure training services support user adoption, operational efficiency, and organizational success

• Promote a culture of service excellence and continuous improvement

Drive for Results

• Establish measurable goals and accountability for training outcomes

• Monitor program effectiveness and implement continuous improvements

• Deliver results while maintaining quality, compliance, and stakeholder satisfaction

Healthcare Technology and Epic Knowledge

• Demonstrate knowledge of healthcare workflows, EHR systems, and Epic applications

• Understand system implementation, optimization, and adoption principles

• Apply technology expertise to improve user competency and organizational performance

Project and Resource Management

• Plan, prioritize, and coordinate multiple training initiatives simultaneously

• Allocate resources effectively to support organizational priorities

• Monitor progress and ensure completion of training-related deliverables

Required Qualifications

• Bachelor’s degree in Health Informatics, Education, Healthcare Administration, Business Administration, Information Systems, Organizational Development, or a related field

• Minimum of five years of progressively responsible experience in healthcare technology training, Epic, EHR education, healthcare IT, informatics, or a related field

• Minimum of two years of people leadership, supervisory, project leadership, or management experience

• Experience leading educational initiatives, system implementations, organizational change, or user adoption programs

• Knowledge of healthcare workflows and information system applications supporting multi-specialty clinic operations, ambulatory surgery centers, research, and higher education

• Experience developing training strategy, curriculum, competency programs, and instructional materials

• Strong leadership, presentation, facilitation, communication, and organizational skills

• Ability to manage multiple priorities while leading cross-functional teams and enterprise initiatives

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Master’s degree in Health Informatics, Instructional Design, Healthcare Administration, Organizational Development, Business Administration, or a related field

• Experience leading Epic training, education, or user adoption programs

• Experience managing training resources supporting Epic implementations, system upgrades, optimization initiatives, and organizational change

• Experience supporting Epic applications within a healthcare environment

• Cross-credentialed in multiple Epic modules

• Epic implementation or go-live leadership experience

• Experience developing enterprise training standards, governance processes, competency programs, or learning strategies

• Experience with instructional design, adult learning methodologies, or Learning Management Systems (LMS)

Licenses/Registrations/Certifications

Required

• Epic Certification, Accreditation, or Credential in at least one Epic application or training track

• Ability to obtain and maintain additional Epic certifications, accreditations, or credentials as required by assigned responsibilities

Preferred

• Multiple Epic certifications, accreditations, or credentials

• Epic Principal Trainer Certification or designation

• Instructional Design Certification

• Adult Learning Certification

• Certified Professional in Healthcare Information and Management Systems (CPHIMS)

• Project Management Professional (PMP) Certification

• Change Management Certification (e.g., Prosci)

Salary Range

$120,000 - $157,000 - depending on qualifications

Working Conditions

• Standard office environment and equipment

• Repetitive use of a keyboard and computer

• Hybrid work environment with on-site collaboration as business needs require

• May participate in system implementations, go-lives, optimization initiatives, training events, and occasional after-hours support activities

• May be exposed to communicable diseases, blood borne pathogens, ionizing and non-ionizing radiation, hazardous medications, and disoriented or combative patients while supporting healthcare environments

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section, where you may upload multiple files. Before submitting your online job application, ensure that all Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current University employees and contingent workers: As a current university employee or contingent worker, you must apply within Workday by searching Find UT Jobs. Log in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu, and update your Professional Profile before applying. This information will be pulled into your application. The application is one page, and you will be prompted to upload your resume. In addition, you must respond to the application questions to upload any additional Required Materials noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.