Administrative Assistant

• Maintain driver route receipts and any other driver submitted paperwork.
• Serve as point of contact with customers to schedule deliveries.
• Maintain and audit Driver Qualification (DQ) files to ensure compliance with DOT/FMCSA regulations.
• Coordinate and track background checks, MVRs, pre-employment drug screenings, and other DOT-required documents
• Ensure timely and accurate processing of new hire onboarding, including CDL verification and document collection
• Act as the HR contact for employee questions related to policies, procedures and workplace issues
• Support internal audits and external inspections by preparing and organizing the required documentation.
• Partner with freight team to ensure all drivers meet qualification standards.
• Assist with updates to HR records, policy documentation, and compliance tracking systems.

Education and/or Experience

• Bachelor’s degree is preferred.
• Minimum 2 years of experience in Human Resources preferred.
• Experience with DOT compliance is preferred.
• Multilingual preferred (Arabic or Spanish)
• Proficiency in Microsoft Office Software (Excel, Word, etc.).
• Experience with Paylocity is preferred.
• Soft Skills: Problem-solving, time management, team collaboration and confidentiality.