SD Guthrie

Cultivates oil palm plantations

Assistant Supervisor

Procurement & SourcingUpdated on Nov 14

Full-timeCentral Kalimantan, IndonesiaNo salary listedIn-person

About the Job

Requirements

Knowledge of procurement procedures, including sourcing, quotation evaluation, price negotiation, purchase order processing, and vendor prequalification.
Ability to review purchase requisitions, item or service specifications, SAP material codes, quantities, delivery requirements, and vendor documentation.
Ability to monitor procurement status, delivery schedules, invoices, contracts, consignment arrangements, procurement key performance indicators, and compliance records.
Ability to prepare procurement comparisons, recommendations, supporting documentation, and periodic reports.
Ability to coordinate with vendors, operating units, warehouse personnel, managers, supervisors, and related functions.
Ability to comply with procurement standard operating procedures, delegated authority limits, business conduct requirements, conflict-of-interest rules, and company policies.

Responsibilities

Execute OPEX procurement of goods and services for operational needs across estates, mills, regional offices, and other operating units in the region.
Review purchase requisitions for completeness, including specifications, SAP material codes, quantities, and delivery requirements before procurement.
Conduct sourcing, request quotations, evaluate offers, and negotiate prices with vendors within delegated authority.
Prepare quotation comparisons and procurement recommendations for review and approval under the applicable Level of Authority.
Issue purchase orders based on approved requisitions and quotations.
Monitor outstanding purchase requisitions and purchase orders, procurement lead times, and delivery status to ensure timely fulfillment of operating-unit needs.
Conduct vendor prequalification in accordance with company supply-chain requirements; review vendor administrative documents, legal standing, and other required qualifications.
Coordinate vendor registration, data updates, follow-up on prequalification results, and periodic renewal of prequalification status.
Support communication of procurement requirements to vendors, including the Code of Business Conduct, conflict-of-interest requirements, and tender rules.
Receive and monitor requests from regional operating units to create or update SAP material codes; review material descriptions, specifications, and supporting information; coordinate processing; track outstanding requests; and communicate status and results to relevant units.
Support monitoring of capital expenditure procurement against approved budgets and schedules; follow up outstanding procurement with users and vendors; and support Regional Tender Committee processes with procurement documents, quotation comparisons, and supporting data.
Identify cost-saving opportunities through price evaluation, negotiation, and vendor quotation comparison; prepare progress and savings reports for the Procurement Manager.
Monitor procurement transactions in SAP and related systems, including purchase requisition and purchase order documentation; validate invoice administration in workflow systems; and monitor procurement contract expiry and updates in the Contract Management System.
Coordinate with warehouse staff, vendors, and operating units to monitor materials supplied through consignment warehouses.
Follow up procurement transaction issues, delays, and document discrepancies with relevant parties.
Ensure work complies with procurement procedures, delegated authority limits, business conduct requirements, and company policies; maintain procurement, vendor prequalification, purchase order, and transaction records for monitoring and audits.
Prepare regular reports on OPEX procurement, vendor prequalification status, SAP material codes, and outstanding procurement; monitor assigned procurement key performance indicators, identify variances, and coordinate resolution with the Procurement Manager, Procurement Supervisor, operating units, and relevant functions.

We value our people and encourage everyone to grow professionally. If you think this opportunity is right for you, we encourage you to apply!

Job Description:

1. OPEX Procurement & Purchase Order Management

· Melaksanakan proses pengadaan barang dan jasa OPEX untuk memenuhi kebutuhan operasional Estate, Mill, Regional Office dan OU lainnya di Region KTB.

· Memeriksa kelengkapan PR, spesifikasi barang/jasa, SAP Material Code, quantity dan delivery requirements sebelum proses pengadaan.

· Melaksanakan sourcing, permintaan quotation, evaluasi penawaran dan negosiasi harga dengan vendor sesuai kewenangan.

· Menyiapkan quotation comparison dan rekomendasi pengadaan untuk proses review serta persetujuan sesuai Level of Authority (LoA).

· Memproses penerbitan PO berdasarkan PR dan penawaran yang telah disetujui.

· Memantau outstanding PR/PO, procurement lead time dan delivery status untuk memastikan pemenuhan kebutuhan OU secara tepat waktu.

2. Vendor Management & Prequalification (Pre-Q)

· Melaksanakan proses Vendor Pre-Q sesuai persyaratan Supply Chain Minamas Plantation.

· Memeriksa kelengkapan dokumen administrasi, legalitas dan persyaratan vendor sesuai ketentuan perusahaan.

· Mengoordinasikan proses registrasi, pembaruan data dan tindak lanjut hasil Pre-Q dengan vendor serta fungsi terkait.

· Memantau status dan masa berlaku Pre-Q serta memastikan pelaksanaan pembaruan secara berkala.

· Mendukung sosialisasi persyaratan Procurement kepada vendor, termasuk Code of Business Conduct (COBC), Conflict of Interest (COI) dan ketentuan tender yang berlaku.

3. SAP Material Code Management

· Menerima dan memantau permintaan pembuatan atau pembaruan SAP Material Code dari OU di Region KTB.

· Memeriksa kelengkapan informasi material, termasuk deskripsi, spesifikasi dan data pendukung sesuai kebutuhan sistem.

· Berkoordinasi dengan pihak terkait untuk memproses permintaan pembuatan atau pembaruan kode material.

· Memantau outstanding material code request dan memastikan penyelesaian sesuai target waktu.

· Menginformasikan status dan hasil penyelesaian permintaan kepada OU terkait.

4. CAPEX Procurement & Cost Saving Support

· Mendukung monitoring realisasi pengadaan Capital Expenditure (CAPEX) sesuai approved budget dan procurement schedule.

· Memantau outstanding CAPEX procurement serta berkoordinasi dengan user dan vendor untuk percepatan realisasi.

· Mendukung proses Regional Tender Committee (RTC) melalui penyiapan dokumen pengadaan, quotation comparison dan data pendukung.

· Mengidentifikasi peluang cost saving melalui evaluasi harga, negosiasi dan perbandingan penawaran vendor.

· Menyiapkan laporan progres pengadaan CAPEX dan pencapaian cost saving untuk evaluasi Manager Procurement.

5. Procurement Transaction, Contract & Consignment Monitoring

· Memantau status transaksi Procurement pada SAP dan sistem terkait, termasuk kelengkapan dokumen PR/PO.

· Melaksanakan monitoring dan validasi administrasi invoice pada workflow system sesuai prosedur.

· Mendukung monitoring masa berlaku kontrak pengadaan dan pembaruan informasi pada Contract Management System (CMS).

· Berkoordinasi dengan Warehouse, vendor dan OU untuk memantau pemenuhan kebutuhan material melalui mekanisme consignment warehouse.

· Menindaklanjuti permasalahan transaksi, keterlambatan pengadaan dan ketidaksesuaian dokumen bersama pihak terkait.

6. Procurement Compliance, Performance Monitoring & Reporting

· Memastikan pelaksanaan pekerjaan sesuai Procurement SOP, LoA, COBC dan kebijakan Minamas Plantation.

· Menjaga kelengkapan dokumen pengadaan, vendor Pre-Q, PO dan transaksi untuk kebutuhan monitoring serta audit.

· Menyiapkan laporan berkala terkait realisasi pengadaan OPEX, status vendor Pre-Q, SAP Material Code dan outstanding procurement.

· Memantau pencapaian KPI Procurement yang menjadi tanggung jawabnya serta mengidentifikasi penyimpangan untuk ditindaklanjuti.

· Berkoordinasi dengan Manager Procurement, Supervisor Procurement, OU dan fungsi terkait untuk menyelesaikan permasalahan pengadaan.

To apply, please submit your resume and cover letter outlining your interest for this role.

About the Company

SD Guthrie

Cultivates oil palm plantations

What does this company do? - SD Guthrie is a farming company based in Selangor, Malaysia, involved in agricultural activities and crop cultivation. How does this company's product(s) work? - The company grows crops on its farms; operations include planting, tending, and harvesting crops to supply agricultural products to markets. How is this company different from its competitors? - The available information does not specify unique products or competitive differentiators. It is identified simply as a farming company located in Malaysia, with no details on specialization or proprietary methods. What is this company's goal? - To grow crops and supply agricultural products to customers through its farming operations.

Company size: 201-500
Company stage: Not listed
Total funding: Not listed
Headquarters: Petaling Jaya, Malaysia
Founded: 2007

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