Administrative & Executive Assistance (1)

DLR Group is an integrated design firm with a promise to elevate the human experience through design. This fuels the work we do around the world and inspires our mission to improve the lives of our clients, our communities, and our planet. If this sparks your interest, you’re in the right place.

Position Summary

The Facilities Assistant plays a key role in ensuring a clean, safe, organized, and efficient workplace environment. This position will work on site Monday-Friday from 12 to 5pm and will be responsible for supporting day-to-day facility operations, coordinating maintenance and repairs, maintaining office supplies and equipment, and providing general administrative and office support. The ideal candidate is service-oriented, detail-focused, and capable of managing multiple priorities while contributing to a positive experience for employees, visitors, and vendors.

What You Will Do

Maintain office supply inventories and coordinate ordering to ensure adequate stock levels.
Conduct routine inspections of office facilities and grounds to identify maintenance, safety, and operational needs.
Coordinate with vendors and service providers to schedule repairs, preventive maintenance, and facility-related services.
Maintain the cleanliness and organization of common areas, including kitchens, break rooms, conference rooms, and other shared spaces.
Receive, sort, distribute, and ship mail and packages.
Provide general administrative support and serve as backup reception coverage when needed.
Perform local errands, deliveries, and other office support activities.
Set up and break down meeting rooms and event spaces for company meetings, training sessions, and special events.
Restore meeting and event spaces to their original configurations following use.
Support facility operations at other company locations as needed through occasional travel.
Coordinate routine maintenance, inspections, cleaning, and operational readiness of company vehicles.
Maintain office equipment and specialized print-shop equipment, including laser cutters and 3D printers.
Assist with printing, binding, and document production requests.
Help ensure a positive workplace experience by providing responsive support to employees and visitors.

Required Qualifications

High School diploma or equivalent.
Valid driver's license and ability to lift up to 50 pounds.
Experience in facilities, office support, administrative, or operations-related work.
Basic knowledge of building systems and general facility maintenance.
Proficiency with computers and standard office software.
Strong communication, customer service, and organizational skills.
Ability to manage multiple priorities in a fast-paced environment.
Detail-oriented with the ability to work independently and use sound judgment.
Visa sponsorship is not offered for this position, including temporary visas such as E, F-1 (including OPT and CPT), TN, J, H-1B, or those who need employment-based visa sponsorship now or in the future.

Preferred Qualifications

Previous experience in facilities, office operations, property maintenance, or workplace services.
Experience coordinating vendors, contractors, or external service providers.
Familiarity with inventory management and supply ordering processes.
Experience supporting company meetings, events, or workplace programs.
Knowledge of custodial practices and facility maintenance coordination.
Experience maintaining fleet vehicles or coordinating vehicle service schedules.
Familiarity with print production equipment, including large-format printers, laser cutters, or 3D printers.
Demonstrated ability to prioritize competing demands in a fast-paced environment.

Our comprehensive Benefits at DLR Group include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401(k) plan, employee stock ownership, and bonus opportunities. Compensation considerations are based on location, experience, and skills. The suggested hourly rate for this position is:

Hourly Rate

$21.30—$23 USD

DLR Group is an integrated design firm delivering architecture, engineering, interiors, planning, and building optimization for new builds, renovations, and adaptive reuse projects.

We are 100% employee-owned: every employee is literally invested in our clients’ success. At the core of our firm are interdisciplinary teams engaged in every step of project lifecycles. Our teams champion true collaboration, open information sharing, shared risk and reward, value-based decision making, and proficient use of technology to deliver exceptional design. We are pursuing the goals of the 2030 Challenge, the ME2040, and the SE2050, and are an initial signatory of the China Accord and the AIA 2030 Commitment.

Through our values – commitment, creativity, environmental stewardship, fun, integrity, ownership, sharing, teamwork – we elevate the human experience through design, together.

DLR Group follows a four-day in-office work model, with employees having the flexibility to work somewhere other than the office on Fridays.

We are proud to be an Equal Opportunity/Affirmative Action/M/F/Veteran/Disabled employer.

Facilities Assistant

DLR Group

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