Strong working knowledge of 49 CFR and state and federal motor carrier safety regulations.
DOT compliance management experience is required.
Strong computer skills in Microsoft Office, including data manipulation and presentation techniques.
A track record of reducing site incident rates and communicating safety awareness.
Strong verbal and written communication skills.
Ability to multitask in an environment of changing priorities.
Ability to generate training modules aligned with policy and procedure and facilitate training that engages internal customers.
Ability to manage multiple complex tasks and work across multiple internal and external functional areas.
Problem-solving and critical-thinking skills, including the ability to identify problems, design and communicate solutions, and implement change.
Strong customer service skills.
Ability to analyze root causes during incident investigations using methods such as FMEA, Taproot, and the 5 Whys, and provide professional reports.
Responsibilities
Maintain employee driver qualification files according to DOT guidelines, ensuring driver licenses or CDLs, medical cards, drug history, motor vehicle records, crash information, hours-of-service records, and vehicle maintenance information are properly documented and filed to applicable standards.
Conduct and manage vehicle incident investigations, perform root cause analysis, report results to appropriate parties, and provide guidance to supervisory staff.
Ensure operations comply with FMCSR requirements, remain current on regulatory changes, and provide updates.
Ensure CSA scores and associated BASIC information are accurate, and recommend action plans based on data, trends, or inaccuracies.
Review and track DOT inspections; maintain roadside inspection files; audit reports; and maintain required local, state, and federal documentation for inspections and driver records.
Maintain a vehicle accident register in accordance with federal, state, and company procedures.
Conduct desktop audits of third-party trucking companies, evaluate drivers, analyze data for trends, and audit records and drivers against policies and procedures.
Provide training to supervisors and drivers; review Learning Management System training content; develop training modules; and facilitate onsite training for technicians, drivers, and managers on driving compliance topics.
Facilitate vehicle inspection training for supervisors, managers, and regional safety supervisors on vehicle inspection procedures and requirements, and audit completed inspections.
Analyze accident and violation information, including hours of service, overspeeds, and inspections, to identify remediation and prevention focus areas.
Conduct onsite inspections of commercial motor vehicle equipment to verify compliance with federal and state requirements.
Review and report audit results, write safety regulation procedures, update programs, and track hazard corrective actions through completion.
Review and provide input and approval on driver applicants based on past employment and driving records.
Lead efforts to improve driver safety performance using the onboard computer system and associated monitoring systems.
Represent the organization with external stakeholders, including customers and regulatory agencies; support customer audits, legal proceedings, and depositions.
Work safely and comply with applicable safety policies, company policies, procedures, and standards.
Maintain regular and punctual attendance.
Perform other duties as assigned.
Desired Qualifications
Experience in a service-oriented industry, such as outsourced service providers or construction companies.
Job Summary: The DOT/Fleet Compliance Representative is responsible for the management of documentation, record keeping, training program content, vehicle accident investigation and ensuring HOLT’s compliance to Federal Motor Carrier Safety Administration (FMCSA) regulations.
The incumbent in this position is expected to model the following practices on a daily basis:
Demonstrate alignment with the company's mission and core business values;
Collaborate with key internal/external resources;
Participate in ongoing self-development.
Maintains employee’s driver qualification files per DOT guidelines such as; ensuring employees’ driver license/CDL, medical cards, drug history, MVR, crash information, Hour-Of-Service, and vehicle maintenance information are properly documented file in accordance to standards
Responsible for conducting and managing of vehicle incidents investigations, performing root cause analysis and reporting results to appropriate source and provide guidance to supervisory staff
Ensures that we operate in full accordance with the FMCSR and stays current with changes; provides updates on such
Ensures that our CSA scores and associated BASIC information is accurate; offers recommendations and action plan based on data and trends or inaccuracies
Reviews and tracks DOT inspections - maintaining roadside inspection files and conduct audits of reports; maintain local/state/federal required documentation for DOT inspection and driver records to per regulatory requirement
Maintains a vehicle accident register to comply with Federal, State, and/or Company procedures
Performs desk-top audit of 3rd party trucking companies, evaluates drivers, using data to develop trends; audits records, audits drivers against policy and procedures
Provides training to supervisors and drivers, review Learning Management System training content; develop training modules and facilitating onsite training to technicians, drivers, and managers on a variety of driving compliance topics
Facilitates vehicle inspection training sessions to supervisors, managers, and regional safety supervisor on vehicle inspection procedures and requirements, and audit inspections performed
Performs data analysis on accident and violation information (e.g. HOS, Overspeeds, Inspections, etc.) focus areas for remediation and prevention
Provides on-site inspections of Commercial Motor Vehicle equipment to align with Federal and/or State requirements
Reviews and reports on audit results, writes safety regulation procedures, updates programs, and track hazard corrective actions to completion
Serves as a resource to review and offer input and approval on driver applicants relative to their past employment and driving record
Leads efforts to ensure driver safety performance through the use of our onboard computer system and associated monitoring systems
Represents organization to external stakeholders such as customers or regulatory agencies, support customer audits, legal proceedings and/or depositions
Works safely at all times and adheres to all applicable safety policies; complies with all company policies, procedures, and standards
Requires regular and punctual employee attendance
Performs other duties as assigned
Strong working knowledge of 49 CFR, State and Federal motor carrier safety regulations
DOT compliance management is required
Strong computer skills in MS Office including data manipulation and presentation techniques
Track and record of reducing site incident rates and communicate safety awareness
Strong communication skills both verbal and written
Ability to multitask in an environment of changing priorities
Training module generation that aligns with policy and procedure; training facilitation skills to keep internal customers engaged
Proven self-starter with a track record of managing multiple complex tasks with the ability to work across multiple functional areas internally and externally
Excellent problem-solving and critical-thinking skills and an ability to identify problems, design and articulate solutions, and implement change
Strong customer service skills; prefer experience in service oriented industry such as outsourced service providers or construction companies
Ability to analyze the root cause during incident investigations (FMEA, Taproot, 5 Why’s) and provide professional report out