Site Facilities & Maintenance Coordinator

Role: Site Facilities & Maintenance Coordinator

Location: Ilminster, Somerset

Contract: 6 month temporary contract

ABOUT US

G&H is a world leader in optical designing, testing and manufacturing. As experts in the technology of light, G&H works with customers to provide optical systems, assemblies, and components for demanding applications.

G&H's Optical Systems Division specialises in the design and manufacture of precision optics, optical coatings, vision systems, and advanced photonics solutions for customers operating in aerospace & defence, industrial, and life sciences markets. Our work supports cutting-edge technologies where performance, accuracy, and reliability are critical.

Our success is built on innovation, precision, and the talent of our people. We are committed to developing capability at every stage of a career, from apprenticeships and graduate pathways through to leadership development.

ROLE

The Site Facilities and Maintenance Coordinator plays a key role in supporting the maintenance department by ensuring efficient administrative operations. This includes managing maintenance records, scheduling work orders, coordinating with contractors and internal teams, and maintaining compliance documentation. This is a site based role and will involve working around machinery and tools within an industrial environment.

RESPONSIBILITIES

• Coordinate and schedule maintenance work orders, ensuring timely response and resolution
• Maintain up-to-date records of all maintenance activities, including preventative maintenance logs and completed work orders
• Liaise with suppliers, contractors, and external vendors to arrange repairs or services as needed
• Order parts, tools, and equipment required for maintenance tasks and monitor stock levels.
• Support the maintenance team in tracking and reporting on KPIs and maintenance performance
• Ensure compliance with health and safety regulations and maintain accurate documentation for audits
• Handle incoming maintenance requests and assign them to appropriate personnel
• Assist with budgeting, invoicing, and procurement processes for maintenance-related expenses
• Maintain and update asset registers, manuals, warranties, and service contracts
• Provide general administrative support to the maintenance or facilities management team

MANDATORY RESPONSIBILITIES

• Adherence to all Company policies, management systems and standard operational procedures, including legal responsibilities in relation to Health, Safety, Environmental and Quality
• Working positively to develop and foster good working relationships with colleagues and contracted personnel in order to maintain a culture of mutual respect and dignity
• Promote and display the G&H values: Customer focus, Integrity, Action, Unity, Precision

PERFORMANCE MEASURES

• Maintain and report the TPM and budget KPIs
• Delivery of solutions meeting legislative and operating Quality systems

PERSONAL ATTRIBUTES

• Previous experience in an administrative role, preferably within maintenance, facilities, or operations
• Familiarity with maintenance terminology and workflows
• Experience with computerized maintenance management systems
• Health & Safety awareness or relevant certifications (advantageous)

SKILLS AND ABILITIES

• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• High attention to detail and accuracy
• Problem-solving mindset with the ability to prioritize tasks
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and maintenance software (e.g., CMMS)

WHY G&H? 

At G&H, you'll be part of a business delivering advanced optical technologies that support critical applications across aerospace, defence, industrial, and life sciences markets. 

In return, you'll find a collaborative environment, meaningful work, opportunities for career development, and the chance to contribute to technologies that make a difference worldwide.

OUR BENEFITS INCLUDE

• 25 days holiday plus bank holidays

• Company pension pays 6%

• Company bonus scheme

• Health Cash Plan

• £500 bonus for friend referral scheme (Terms and conditions apply)

Notes: This job description is not intended to be exhaustive in every respect, but rather to clearly define the fundamental purpose, responsibilities and dimensions for the role. Therefore, this job description does not describe any individual role holder. In addition to the contents of this job description, employees are expected to undertake any and all other reasonable and related tasks allocated by their line manager.

The Company is committed to providing equal employment opportunities for all employees and applicants for employment. The Company does not discriminate in employment opportunity or practices on the grounds of gender, race, religion or belief, age, disability, sexual orientation, gender identity, protected veteran status, or any other characteristic protected by national laws under which the Company operates.

Potential candidates should be aware that many of the employment roles at Gooch & Housego are subject to government security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities that you may have previously held and your place of birth, could restrict the roles you are eligible to perform within the organisation.

All UK applicants must, as a minimum, be able to successfully complete security vetting to the UK government’s Baseline Personnel Security Standard, which includes a criminal record check being performed. Many roles may also require higher levels of security vetting to be completed, where applicants must typically have been continuously resident within the UK for the past five to ten years.