UCSF

Public health sciences university in San Francisco

Materials Management Supervisor

Inventory ManagementConfirmed live in the last 24 hours

Full-timeOakland, CA, USA$94.3kIn-person

About the Job

Requirements

A bachelor's degree in a related area, or equivalent experience or training.
At least five years of relevant progressive experience.
Ability to use commonly applicable word-processing and spreadsheet software.
Solid knowledge of the organization's materials management applications to troubleshoot issues and recommend improvements in convenience and efficiency.
Organizational and customer service skills to coordinate daily operations across multiple locations.
Ability to collaborate with clinical departments, Procurement, vendors, department leads, and management.
Written and verbal communication skills to explain supply issues, provide staff direction, and communicate operational updates.
Ability to investigate inventory discrepancies, identify causes, and implement solutions within established procedures.
Experience coordinating staff or supply operations across multiple locations or shifts.
Experience using Oracle inventory and procurement systems.

Responsibilities

Supervise daily Materials Management operations across UCSF Health East Bay locations, including Main Hospital, the Distribution Center, Receiving, Mail Services, Perioperative Services, OPC operating rooms, and Walnut Creek.
Oversee staff assignments, scheduling, training, and performance to maintain consistent service and coverage across locations.
Coordinate inventory control, PAR replenishment, supply distribution, expiration monitoring, and shortage response.
Work with clinical departments, Procurement, vendors, and supply chain data teams to resolve supply issues, improve workflows, and support safe, timely, and cost-effective operations.
Directly supervise staff performing supply forecasting, vendor coordination, and inventory records management, and conduct daily quality-control rounds.
Ensure materials management operations comply with policies, procedures, and external regulations, and meet accuracy, cleanliness, and organization standards.
Recommend process and procedure changes to improve efficiency or reduce costs; monitor supply usage and maintain appropriate documentation.
Assist with administration and management of resources, maintain expenses within budget, evaluate supply-system needs, and recommend improvements to supply-tracking performance.
Collaborate with multidisciplinary teams and communicate regularly with management about operational or human resources issues.
Advise management on initiatives such as workflow efficiencies and clinical information systems.
Interview, orient, and mentor new employees; track attendance and utilization; evaluate performance; and define development goals aligned with department goals.
Encourage employee professional growth in materials management, identify training and educational activities, and assist management with staff development, training, and competency assessment.
Provide input on short- and long-range Materials Management goals; assist management in implementing strategic plans, collecting data, measuring success, and evaluating performance.
Monitor and report unit supply levels to support cost efficiency and assist management with cost analysis.

Job Summary

Under the direction of the Material Services Manager, supervises daily Materials Management operations across UCSF Health East Bay locations, including Main Hospital, the Distribution Center, Receiving, Mail Services, Perioperative Services, OPC operating rooms, and Walnut Creek. Oversees staff assignments, scheduling, training, and performance to maintain consistent service and coverage across locations. Coordinates inventory control, PAR replenishment, supply distribution, expiration monitoring, and shortage response. Works with clinical departments, Procurement, vendors, and supply chain data teams to resolve supply issues, improve workflows, and support safe, timely, and cost-effective operations.

Department Description

Materials Management supports patient care across UCSF Benioff Children’s Hospital Oakland and East Bay operations by coordinating the receipt, storage, inventory control, replenishment and distribution of medical supplies. The department supports Main Hospital and Distribution Center operations, SST trailer storage, inpatient and ambulatory supply areas, Perioperative Services, OPC operating rooms, Walnut Creek, Receiving and Mail Services. Staff work with clinical departments, Procurement, supply chain data teams, distributors and other support services to maintain reliable supply availability and delivery.

Required Qualifications

Bachelor's degree in related area and / or equivalent experience / training.
5+ years of relevant progressive experience
Ability to perform commonly applicable functions in word processing and spreadsheet software. Solid knowledge of organization's materials management application programs to troubleshoot issues and recommend improvements in convenience and efficiency.
Organizational and customer service skills to coordinate daily operations across multiple locations.
Ability to work collaboratively with clinical departments, Procurement, vendors, department leads, and management.
Written and verbal communication skills to explain supply issues, provide staff direction, and communicate operational updates.
Ability to investigate inventory discrepancies, identify causes, and implement solutions within established procedures
Experience coordinating staff or supply operations across multiple locations or shifts.
Experience using Oracle inventory and procurement systems.

% of time	Essential Function (Yes/No)	Key Responsibilities
15	Yes	Directly supervises staff performing functions such as forecasting supply needs, working with vendors, and developing inventory records management. Daily QC rounding
25	Yes	Supervises and coordinates materials management operations, ensuring compliance with policies, procedures, and external regulations. Ensures work meets standards of accuracy, cleanliness, and organization standards.
10	Yes	Recommends changes or new processes and procedures to improve efficiencies or reduce costs. Monitors and tracks supply usage and ensures appropriate documentation is organized and maintained.
10	Yes	Assists with administration and management of resources, maintains expenses within budget. Evaluates supply system needs and makes recommendations as needed to improve supply tracking performance.
10	Yes	Collaborates with multidisciplinary teams related to materials management operations. Communicates regularly with management on operational or human resources issues. Acts as advisor to management on initiatives, such as workflow efficiencies and clinical information systems.
15	Yes	Interviews, orients, and mentors new employees. Tracks attendance and utilization. Evaluates performance and defines development goals in alignment with department goals.
5	Yes	Encourages employees to meet professional goals / support their growth in materials management. Identifies training and educational activities. Mentors staff in meeting professional goals and developing growth areas. Assists management in coordinating staff development, training, and competency assessment.
5	Yes	Provides input for short and long range Materials Management goals. Assists management in implementing strategic plans; collects data, measures success, and evaluates performance.
5	Yes	Monitors and reports on supply levels for units to ensure cost efficiency; assists management with cost analysis.
100 %

Budgeted Job Salary Range: 94,300

About the Company

UCSF

Public health sciences university in San Francisco

UC San Francisco is a public research university in San Francisco focused solely on health sciences, combining professional education with biomedical research and patient care. Its schools of dentistry, medicine, nursing and pharmacy train clinicians and scientists, while teams investigate cancer, immunology, genomics and neuroscience. UCSF Medical Center and Benioff Children's Hospitals connect clinical care with faculty research and training, and university clinics serve patients across Northern California. Founded in 1864, UCSF is the University of California campus dedicated to graduate and professional education and biomedical research, based in San Francisco.

Company size: 10,001+
Company stage: Not listed
Total funding: Not listed
Headquarters: Not listed
Founded: 1864

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