Haddad Plumbing & Heating
Accounts Receivable Clerk
Full-Time
$50k - $60k/yr
Mid
Associate's
Newark, NJ, USA
In Person
About the job
Requirements
- A strong understanding of basic accounting principles is required.
- Strong organizational, multitasking, and time-management skills are required.
- Excellent written and verbal communication skills are required.
- Strong interpersonal skills and the ability to work independently and collaboratively are required.
- High attention to detail and the ability to quickly learn new processes and systems are required.
- Proficiency with Microsoft Office Suite is required.
- Reliability, punctuality, and professionalism are required.
Responsibilities
- Input service tickets into Sage and maintain accurate records.
- Review accounts receivable balances, initiate collection efforts, and maintain positive client relationships.
- Prepare monthly requisitions for Project Manager review and Finance Manager approval.
- Maintain change order logs and track subcontractor and supplier documentation, including lien waivers.
- Maintain customer accounts, invoicing records, and payment activity.
- Monitor outstanding balances and escalate delinquent accounts to management as necessary.
- Record and apply customer payments accurately and within established timeframes.
- Maintain credit card payment records and customer authorization documentation.
- Investigate and resolve payment discrepancies and account issues.
- Prepare weekly and monthly aging reports and assist with account reconciliations.
- Meet regularly with the Finance Manager and Controller to review account status and collection efforts.
- Maintain accurate records of customer communications, invoices, and payments.
- Assist with filing, scanning, administrative tasks, special projects, and other assigned duties.
Desired Qualifications
- An Associate’s degree in accounting, one year of Accounts Receivable or Accounting experience, or an equivalent combination of education and experience is preferred.
- Experience with Sage 100 Contractor is preferred.
- Experience with collections, customer account reconciliation, and payment processing is preferred.
- The ability to work effectively in a fast-paced environment is preferred.
- Bilingual ability in Spanish or Portuguese is a plus.