Administrative & Executive Assistance (1)

Who are we

Founded in 1896, Knight Frank was registered as Knight Frank LLP a Limited Liability Partnership, on 3 November 2003, registered in England & Wales at 55 Baker Street, London, W1U 8AN with the registered number of OC305934. Headquartered in London, UK, Knight Frank is one of the world's leading independent real estate consultancies. We work responsibly in partnership to enhance people's lives and environments in over 50 Markets, 600+ Offices, 20,000+ People, 1 Global Network.

At the heart of all we do are our Clients. A relationship built on trust is vital. As trusted partners in property, we act with integrity and care, understanding our clients’ unique needs and consistently thinking about the bigger picture to provide personalised, clear and considered advice across all areas of property. Through our deep understanding of key markets and sectors – both emerging and established – we are dedicated to meeting and exceeding their property goals.

A true partnership is a balanced one, and our People are passionate about, and committed to, making our business inclusive and diverse. We give every individual the space and opportunity to perform at their best and be recognised for the immense value they bring. We empower everyone to have autonomy in their role and encourage them to use their voice in how we can make a positive impact as a firm and shape the future of real estate, the built environment and the impact on the communities we serve. Our collaborative and engaged teams provide excellent and dedicated client service. In our workplace, opinions are respected, everyone is invited to contribute to the success of our business and innovation, and new ideas are celebrated.

In 2021 we celebrated our 125th anniversary and set out Our Desired Future, cemented in three pillars: People Potential, Client Centricity and always Creating our Future, together. Learn more about what sets us apart here.

About The Role

Knight Frank are seeking a highly organised and proactive Executive Support professional to provide dedicated support to our Commercial Valuation & Advisory Funds team.

This role is ideal for someone who thrives in a fast-paced environment, enjoys building strong stakeholder relationships, and takes pride in delivering exceptional administrative and operational support.

Key Responsibilities:

Executive & Stakeholder Support

Provide executive support to the Valuation & Advisory Funds team, including complex diary, inbox and meeting management.
Coordinate internal and external meetings, conference calls and client viewings, ensuring all materials are prepared in advance.
Prepare, format and coordinate client-facing documents, valuation reports, presentations and correspondence.
Manage travel arrangements and support wider business development activities, pitches and presentations.
Maintain accurate records across internal systems, including client databases and valuation platforms.

Team & Business Support

Act as an ambassador for the Commercial Valuation & Advisory department.
Support invoice processing, expense coordination, WIP reporting and debtor tracking.
Attend team meetings, take minutes and ensure actions are followed through.
Coordinate team training, performance review processes and professional development records.
Assist with onboarding and induction activities for new joiners.

Operations, Compliance & Process Management

Support adherence to internal processes, compliance requirements and audit standards.
Maintain client records, filing systems and team data to a high standard.
Act as an Information Security champion, promoting best practice and supporting issue escalation where required.
Monitor and update team information across Knight Frank platforms.
Identify opportunities to improve processes and drive operational efficiency.

Marketing & Events Support

Coordinate marketing materials, presentations, capability statements and event collateral.
Support business development initiatives, including pitch preparation and CRM activities.
Organise and coordinate client events, team conferences, strategy days and networking activities.
Manage social media and marketing activity in line with brand guidelines.
Liaise with Marketing and Business Development teams to ensure timely delivery of projects and campaigns.

Skills & Experience Required:

3+ years' experience in an Executive Assistant, Team Assistant, Operations Coordinator or Business Support role.
Strong diary, inbox and stakeholder management experience.
Excellent organisational skills with the ability to manage multiple priorities simultaneously.
Strong written communication skills and attention to detail, particularly when preparing client-facing documents.
Advanced Microsoft Office skills, including Word, PowerPoint and Excel.
Proactive, professional and highly collaborative approach.
Experience within property, professional services or a corporate environment would be advantageous but is not essential.

Competitive salary

Please note: this is a Direct Search led by Knight Frank. Applications from recruitment agencies will not be accepted nor will fees be paid for unsolicited CVs, even if provided by PSL agencies.

Executive Support

Valuation & Advisory

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