Catering Coordinator

Job Description

DUTIES INCLUDE:

• Answer all incoming phone calls and emails in a timely and professional manner
• Pre-qualify new leads and process all turnovers to the Sales team
• Coordinate events for regular repeat clients, including confirmation of their needs, the creation and distribution of event orders, and post event follow up
• Oversee the day to day accounting tasks such as processing and tracking invoices, closing out the fiscal week, and running reports
• Book staff and rental items for catering events
• Create the daily delivery schedule and distribute to the operations team
• Coordinate hiring and on-boarding processes for hourly associates
• Daily payroll duties
• Provide administrative support to the sales and management team
• Create and maintain all filing systems and back up files for records, reports, and documents
• Participate in local networking organizations, community, and industry events as assigned

Qualifications

• Must have previous experience in catering operations
• Must be able to work independently
• Personable & professional presence in person, on the phone, and within emails 
• Up to date with current personal technology and applications 
• Must remain calm under pressure and capable of thinking on one's feet  
• Must maintain confidentiality

Additional Information

• Full-time, hourly position
• Typically schedule is Monday to Friday 8am-5pm
• Based on business demands, occasional shifts during the early morning, evenings, and weekends may be required