Associate Executive Assistant

Key Responsibilities:

• Diary Management: Efficiently manage the complex calendars of the SVP of EMEA and VP of EMEA Sales, scheduling internal and external meetings, conference calls, and appointments.
• Meeting Coordination: Organize and prepare for key meetings, including agenda preparation, coordinating attendees, taking minutes, and ensuring the follow-up of action points.
• Travel Management: Arrange comprehensive travel itineraries including flights, accommodation, transfers, and visas, ensuring all details are meticulously planned and communicated.
• Administrative Support: Handle administrative tasks such as expense reporting, document preparation, and organising files.
• Event Planning: Assist in organising team offsite, client events, and other corporate functions.

Desired Skills and Qualifications:

• Experience: 1-2 years of experience in a similar administrative or support role primarily based in the office, ideally within a fast-paced, dynamic environment.
• Organizational Skills: Exceptional ability to manage multiple priorities, stay organized, and meet deadlines.
• Attention to Detail: Strong focus on accuracy and follow-through.
• Communication Skills: Excellent written and verbal communication, with the ability to interact professionally with stakeholders at all levels.
• Energy & Proactivity: Positive attitude, energetic approach to work, and willingness to take the initiative.
• Technology Proficiency: Strong Microsoft Office skills (Outlook, Word, Excel, PowerPoint) and Google (Sheets, Docs, Slides); familiarity with other tools like Microsoft Teams and travel management systems is a plus.
• Adaptability: Ability to handle a fast-moving environment, stay calm under pressure, and adapt to changes in priorities.
• Confidentiality: Demonstrates high levels of discretion when handling sensitive information.

What We Offer:

• A competitive salary and benefits package.
• The opportunity to work closely with senior leaders in a dynamic and growing company.
• A collaborative and innovative work environment.
• Exposure to exciting projects and initiatives within the EMEA region, particularly within the Sales teams.