Administrative & Executive AssistanceExecutive Support
About the job
Requirements
A bachelor's degree is required.
At least 2 years of experience working with key stakeholders to track project status, actions, milestones, and schedules is required.
Experience preparing briefings and ensuring teams are prepared for high-level meetings is required.
An active Top Secret clearance is required.
Proficiency with Microsoft Office and task-tracking or collaboration tools is required.
Strong organizational skills and attention to detail are required.
Excellent written and verbal communication abilities are required.
Responsibilities
Track and coordinate taskings, drills, and special requests to ensure timely completion to the expected standard.
Coordinate taskings originating from external organizations and internal leadership, assign responsibilities, monitor progress, and keep stakeholders informed.
Maintain leadership calendars, create and accept meeting invitations, coordinate visit requests, and resolve scheduling conflicts.
Manage incoming emails, calls, and messages to support scheduling and ensure leaders have information and support needed to meet mission requirements.
Support major program reviews and high-level engagements by coordinating schedules, assembling read-ahead materials, and supporting briefing content development.
Draft and refine briefings, reports, and communication documents, including classified materials, ensuring accuracy, clarity, and timely delivery.
Desired Qualifications
Prior front-office or Executive Officer experience within the Department of Defense or similar organizations.
Experience supporting senior-level leaders, such as Senior Executive Service members, flag officers, or equivalent.
Job Summary
We are seeking an Action Officer to provide high‑tempo executive operations support to senior leadership within an advanced defense research environment. This role focuses on tracking taskings, managing leadership calendars, and preparing briefing materials for high‑level meetings.
Key Responsibilities (Narrative)
As an Action Officer, you will be responsible for tracking and coordinating a wide range of taskings, drills, and special requests to ensure they are completed on time and to the expected standard. You will manage taskings originating from both external organizations and internal leadership, helping to assign responsibilities, monitor progress, and keep stakeholders informed.
You will also maintain leadership calendars, including creating and accepting meeting invitations, coordinating visit requests, and de‑conflicting events. You will manage incoming communications—such as emails, calls, and messages—to support effective scheduling and ensure that leaders have the information and support they need to meet mission requirements.
In addition, you will support the preparation of major program reviews and other high‑level engagements by coordinating schedules, assembling read‑ahead materials, and supporting development of briefing content. You will assist in drafting and refining briefings, reports, and communication documents, including classified materials, ensuring they are accurate, clear, and delivered on time.
Qualifications and Requirements
Education:
Bachelor’s degree.
Experience:
At least 2 years of experience working with key stakeholders to track project status, actions, milestones, and schedules.
Experience preparing briefings and ensuring teams are prepared for high‑level meetings.
Security Clearance:
Active Top Secret (TS) clearance required.
Skills:
Strong organizational skills and attention to detail.
Excellent written and verbal communication abilities.
Proficiency with Microsoft Office and task‑tracking or collaboration tools.
Preferred Qualifications
Prior experience in a front‑office or Executive Officer role within the Department of Defense or similar organizations.
Experience supporting senior‑level leaders (e.g., SES, flag officers, or equivalent).