Executive Assistant @ Canary Technologies

Canary Technologies is a fast-growing enterprise hospitality technology company that provides hotels with innovative solutions to drive efficiency and enhance the guest experience. Our core solutions get rid of antiquated technology in hotels. With backing from some of the top investors in Silicon Valley, including Y Combinator, Canary Technologies is trusted by thousands worldwide and serves some of the world’s largest and most iconic hotel brands.

About the Role

We are seeking a dedicated, organized, and efficient Executive Assistant to support a few members of our leadership team. The ideal candidate will possess a keen eye for detail and a passion for optimizing productivity and efficiency. In this role, you’ll play an instrumental part in enabling our leaders to achieve their goals by streamlining their daily operational tasks.

Responsibilities

Scheduling Assistance
Efficiently manage and coordinate calendars, including setting up, confirming, or rearranging appointments as necessary
Prioritize conflicting needs; handle matters expeditiously, and proactively, and follow through on projects to successful completion
Liaise with other executives, internal teams, and external contacts to streamline scheduling

Travel Booking & Arrangements
Plan and coordinate travel arrangements
Manage and process expense reports related to travels

Team Scheduling & Event Planning
Coordinate team meetings, offsites, and events, ensuring all logistics are handled and team members are informed
Assist in the preparation and organization of team-building events or departmental functions
Collaborate with other departments or teams as necessary to ensure seamless event planning

Qualifications

Proven experience as an executive assistant or other relevant administrative support role.
In-depth understanding of office management and the intricacies of scheduling.
Strong organizational skills with the ability to multitask and prioritize in a fast-paced environment.
Proficient with office software, scheduling tools, and communication platforms.
Excellent verbal and written communication skills.
Ability to maintain discretion and confidentiality in all matters.
High attention to detail and problem-solving skills.
Bachelor’s degree or equivalent experience preferred.

Canary Technologies is an equal opportunity employer. We recruit, employ, train, compensate and promote talent regardless of race, religion, ethnicity, national origin, citizenship, gender, gender identity, sexual orientation, age, veteran status, disability, genetic information or any other protected characteristic.

We also work hard to ensure Canary is a fun and exciting place to work. Here are some of the additional benefits

Canary Days: As a company we want to ensure that the team has time to recharge. Each month we provide company wide days off to ensure there is at least one extended weekend or day off.

Self Improvement Club: We meet each month and share our personal goals for the month. Each individual is provided a budget towards any purchases that help us achieve these goals.

Professional Development Chats: We provide budget to help drive cross functional professional development conversations across the organization.

Travel Reimbursement: Team members are able to visit our offices across New York, San Francisco or Dallas when they choose, and are provided a travel stipend for doing so. Spend time working with the team in their office, and use the rest of your time exploring a new city!

Personal Travel Reimbursement: If you stay at a hotel that Canary works with, we provide a credit towards your stay.

Executive Assistant

Canary Technologies

Responsibilities

Qualifications

6 month growth

1 year growth

2 year growth

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