Sourcing Specialist

Overview

Responsible for management of a defined portfolio of products and services as part of the overall contract portfolio as assigned which may span across multiple spend categories. Key tasks are to negotiate agreements optimizing price, delivery and terms, maintaining relationships with vendors and contractors to ensure good, reliable sources of supply and information. Will work in conjunction with supply chain, value analysis, and key stakeholder leaders in an effort to select, implement and communicate contracts that support the needs of the health system. Effectively monitor market trends and conditions to ensure that contract portfolio is benchmarked appropriately. Create, support and implement plans within the health system to standardize and optimize across the system as appropriate. Effective management is measured by reviewing both cost containment efforts and customer service activities. The role will also be responsible for assisting in developing sourcing strategies and ensuring alignment to GPO affiliate sourcing strategies, projects and initiatives within commodities.

Responsibilities

• Evaluates competitive offerings to determine the overall best value for a product/service.
• Develops performance terms and acceptance criteria to facilitate objective decision-making.
• Leads competitive 'go-to-market' sourcing initiatives choosing effective sourcing tools for the task
• Creates detailed project plans to secure resources for completion of projects and communicate organizational needs.

• Leads vendor management for continuous improvement through such avenues as quarterly business reviews, quality assessments, etc.
• Develops, negotiate, reviews, revises, and executes vendor contracts, minimizing need for legal review
• Manages consignment and vendor managed inventory initiatives in collaboration with Operations.
• Facilitate and effectively communicate steps for product conversion and standardization of products/services and ensure proper and timely processing of bids, group contract awards, insurance, leasing and contracting asset management and registrations.
• Lead, prepare information, and facilitate meetings among staff, physicians, directors, administrators, officers, and other external participants for special projects.
• Provide management, leadership, training and clear work direction for Buyers and Portfolio Specialists.
• Bid, negotiate and awards RFls, RFQs, & RFPs analysis of complex proposals and agreements.
• Maintain current knowledge of policies and procedures related to Purchasing, Finance, Consulting, HIPAA, GPO and Meditech Software.
• Work with Finance to analyze and evaluate lease purchase capital options to maximize ROI.
• Prepares and issues purchase orders contracts.
• Administers contracts, agreements, bids and leases throughout lifespan.

• Ensures that purchasing practices comply with established laws, policies, ethical principles, and standards.
• Searches continually for areas of price reduction and/or cost containment through the use of improved products/services, software, tools and technology platforms available.
• Develops and manages effective relationships with internal departments and suppliers.
• Takes leadership role in supply chain Leadership may include direct supervision, delegating projects/tasks and assisting in personal and professional growth and development.
• Manages front line operations of area of accountability related to meeting/exceeding departmental goals, 5 keys of excellence, DCH Mission and Vision.

DCH Standards:

• Maintains performance, patient and employee satisfaction and financial standards as outlined in the performance evaluation.
• Performs compliance requirements as outlined in the Employee Handbook.
• Must adhere to the DCH Behavioral Standards including creating positive relationships with patients/families, coworkers, colleagues and with self.
• Performs essential job functions in a manner that ensures the safety of patients, visitors and employees.
• Identifies and reduces unsafe practices that may result in harm to patients, visitors and employees.
• Recognizes and takes appropriate action to reduce risks and hazards to promote safety for patients, visitors and employees.
• Requires use of electronic mail, time and attendance software, learning management software and intranet.
• Must adhere to all DCH Health System policies and procedures.
• All other duties as assigned

Qualifications

MINIMUM KNOWLEDGE, SKILLS, EXPERIENCE REQUIRED

An Associate degree or greater is required; Baccalaureate degree is preferred. Experience in healthcare or related purchasing field with progressive responsibility of interacting with vendors in acquiring contracts/agreements is required. Three years of contracting and sourcing experience required with experience in a supply chain organization preferred. Financial acumen with the ability to create and modify spreadsheets as an intermediate user and the ability to model different scenarios or outcomes is highly preferred. Past experience in a clinical setting is preferred. Excellent verbal and written skills as well as interpersonal relationship and customer service skills are required. Must be able to read, write legibly, speak and comprehend English.

WORKING CONDITIONS

             Environmental

May be in proximity of pallet jacks & inventory transport equipment on occasion, so must be aware of surroundings.

             Physical

S-Sedentary Work - Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Physical presence onsite is essential. Hearing and vision must be normal or corrected to within normal range. Able to perform the duties with or without reasonable accommodation.

             Psychological

Frequent contact with others. Must be able to lead teams and coordinate activities. Must be able to interact with the vendor community and internal customers. Frequent use of electronic mail and face-to-face discussions. Occasional sending of memos and letters. Must be able to occasionally speak to work groups of varying numbers. Shared responsibility for outcomes and team success. Frequent telephone conversations with vendors & internal customers.

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