Pennrose
Assistant Property Manager
Full-TimeUpdated on 9/17/2026Deadline 9/8/27
$25 - $27/hr
Junior
Bachelor's
Paterson, NJ, USA
In Person
Travel between properties by automobile and periodically by plane is required.
About the job
Requirements
- A high school diploma or equivalent is required.
- Two or more years of experience in multifamily property management is required.
- Knowledge of U.S. Department of Housing and Urban Development programs, including HOPE 6 and project-based Section 8, is required.
- Proficiency in Microsoft Windows, including Microsoft Excel and Outlook, is required.
- Excellent customer service skills are required.
- A valid driver's license, an insured vehicle, and the ability to travel between properties are required.
- Ability to work periodic flexible hours is required.
- Ability to travel by plane and automobile is required.
- Ability to work at property locations within or near transitional neighborhoods is required.
- Ability to climb stairs, take elevators, bend, squat, and reach overhead is required.
Responsibilities
- Coordinate leasing events such as open houses, realtor tours, and resident promotional activities.
- Assist with developing and implementing resident-services programming.
- Maintain knowledge of corporate in/out migration, property competition, and market conditions affecting leasing and operations.
- Manage the property's answering service, including calling sequences and contact information.
- Notify residents of issues affecting their tenancy.
- File court documents for eviction and attend scheduled court hearings as the landlord's representative.
- Oversee security deposit administration, including unit inspections, disposition letters, and deposit returns.
- Assist the Property Manager with building security measures, incident documentation, and notifications to management, owners, and insurance carriers.
- Maintain familiarity with accounts payable and accounts receivable procedures and requirements.
- Process property expenditures for the Property Manager's approval.
- Maintain a journal of administrative, facility-related, and market-driven property issues and concerns.
- Lead property tours, showing vacant units and marketing property amenities.
- Track and follow up on referrals, walk-ins, and phone inquiries.
- Develop and maintain a reference book detailing property features, amenities, size, vacancies, rental rates, and leasing promotions.
- Prepare leasing checklists and packages containing required forms, deposits, schedules, and information.
- Review and screen applications for the Property Manager's approval.
- Maintain the property's tenant, applicant, accounting, vendor, and contract filing systems.
- Maintain deposit and rental collections.
- Monitor landlord-tenant relations and mediate disputes when necessary.
- Respond to resident concerns and complaints, counsel residents, and provide referrals to appropriate agencies.
- Use maintenance software to enter and track work orders.
- Inspect apartments for move-in and move-out condition and turnover status.
- Assist the Property Manager with annual unit inspections and resident recertifications.
- Assist the Property Manager with property reassessment and competitive marketing analysis.
- Remain current on and comply with policies and laws affecting property marketing and leasing, including the company's leasing agreement, landlord-tenant code, Fair Housing laws, and other applicable laws.
- Order office supplies.
- Maintain regular daily office hours and ensure adequate coverage on weekends and holidays.
- Adhere strictly to invoice approval policy; the position does not have authority to purchase goods or services.
Desired Qualifications
- A bachelor's degree is preferred.
- Experience with the Low Income Housing Tax Credit Program and/or HOPE 6 is preferred.
- Proficiency in Yardi is preferred.