Administrative Student Assistant Intern - Longhorn Wellness Center

Job Posting Title:

Administrative Student Assistant, Longhorn Wellness Center (work-study/non-work-study)

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Hiring Department:

Healthyhorns - Longhorn Wellness Center

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

15

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FLSA Status:

Non-Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until May 31, 2027

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Location:

UT MAIN CAMPUS

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Job Details:

Supervisor: Allison Hernandez

Location/Address: 100 West Dean Keeton St, Austin, TX 78712

Undergraduate pay: $10.00 per hour

Students will receive a $0.50 increase at the start of each fall semester after completing one academic year working with Healthyhorns.

About Longhorn Wellness Center

The Longhorn Wellness Center (LWC) is a department in Texas Student Experience that promotes student well-being and creates a healthier campus community through environmental approaches, campus partnerships, programs and education.

Purpose

The LWC is hiring an Administrative Student Assistant. This position will provide front office area support to students and patrons visiting our office. The student in this role will also provide program support to LWC full-time staff.

Responsibilities

• Act as front office area assistant by providing friendly service when assisting guests that enter or call LWC. 
• Assist with daily office operations including opening/closing and helping students access health resources.
• Manage office supply inventory including requests and distribution of program materials.
• Support events, meetings and programs hosted by LWC including set up/breakdown.
• Manage documents including creating spreadsheets, printing, copying, scanning and laminating.
• Conduct project research on an as needed basis.
• Other duties as assigned. 

Required Qualifications

• Enrolled in at least 6 credit hours during semester in which you are applying.
• Background and/or interest in health and wellness (through education or other experiences).
• Ability to consistently arrive on time and adhere to scheduled work hours.
• Ability to work autonomously and take lead in problem solving.

Preferred Qualifications

• Proficient in Microsoft Office, Excel and PowerPoint. 
• Excellent communication and interpersonal skills. 
• Desire to contribute towards a positive office culture.
• Interest in learning and developing career skills. 

Salary Range

Undergraduate pay: $10.00 per hour

Students will receive a $0.50 increase at the start of each fall semester after completing one academic year working with Healthyhorns.

Working Conditions

Typical office environment

Work Shift

• The position is expected to work 10-15 hours per week.
• This position will start in January 2027 with the possibility of continuing employment through the 2027-2028 academic year.
• Hours will be completed on site.

Required Materials

• Resume/CV
• Letter of interest
• Questions can be directed to Allison Hernandez, Senior Administrative Program Coordinator, [email protected]
• f you have a work study award, you will need to include a screenshot of your My Financial page showing your Work Study award. Make sure your EID and the date/year of the award is visible.

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Please make sure you meet all the required qualifications and you can perform all of the essential functions with or without a reasonable accommodation.

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Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.