Ci Design

Global architecture firm delivering customized design

Accounts Coordinator

Accounts Payable/ReceivableUpdated on Nov 14

Full-timeBoston, MA, USA$75k /yrIn-person

About the Job

Requirements

Strong understanding of project accounting principles within the architecture, engineering, or construction industry.
Experience managing financial aspects of complex projects from setup through closeout.
Knowledge of project budgeting, forecasting, revenue recognition, contract compliance, and invoicing procedures.
Ability to analyze financial data.
Experience with work breakdown structures (WBS), project cost tracking, and budget modifications.
Advanced proficiency in Microsoft Excel and accounting/project management software such as Unanet or Deltek.
Excellent organizational skills and the ability to manage multiple projects and deadlines simultaneously.
Strong attention to detail and accuracy in financial reporting and documentation.
Ability to work independently while collaborating effectively with Project Managers, Finance, accounts payable/accounts receivable teams, and senior leadership.
Strong written and verbal communication skills.
Knowledge of contractual billing requirements and internal financial controls.
Ability to identify process improvement opportunities and support implementation of operational efficiencies.
Experience working in a fast-paced, deadline-driven professional services environment.

Responsibilities

Manage the financial administration of assigned projects, including project setup, maintenance, invoicing, and project closure.
Build relationships with and serve as a trusted advisor to internal business partners, including Project Managers, other Project Accountants, Finance Managers, and accounts payable/accounts receivable teams, to support collaboration.
Organize and prioritize workload independently to ensure timely completion of deliverables, and escalate concerns or issues as required.
Implement process or procedural changes identified and rolled out by management.
Collaborate with Project Managers on project work breakdown structures, issue accurate and contractually compliant invoices, and perform other ad hoc functions as requested.
Evaluate project setup and budget change documentation for compliance with contractual requirements and internal controls.
Monitor accounts receivable and collections.

Ci is seeking a motivated and experienced industry professional to contribute to our architectural projects in our Boston office. Reporting to the COO, in this role you will be responsible for the overall financial management of a portfolio of projects within Ci's Mission Critical practice.

Primary responsibilities associated with this position include, but are not limited to:

Financial management of projects assigned by the Project Manager, which includes but is not limited to project setup, maintenance, invoicing, and project closure.
Build strong relationships with and serve as a trusted advisor to our internal business partners including Project Managers, other Project Accountants, Finance Managers, Accounts Payable and Accounts Receivable, to ensure collaborative teamwork.
Independently organize and prioritize workload to ensure timely completion of deliverables. Escalate concerns/issues as required.
Implement process or procedural changes identified and rolled out by management.
Collaborate with PM's for project work breakdown structures (WBS), issue accurate and contractually compliant invoices, and perform other ad hoc functions as requested.
Evaluate project setup and budget change documentation to ensure compliance with contractual requirements and internal controls.
Monitoring accounts receivable and collections

Strong understanding of project accounting principles within the architecture, engineering, or construction industry.
Experience managing financial aspects of complex projects from setup through closeout
Knowledge of project budgeting, forecasting, revenue recognition, contract compliance, and invoicing procedures.
Ability to analyze financial data.
Experience with work breakdown structures (WBS), project cost tracking, and budget modifications.
Advanced proficiency in Microsoft Excel and accounting/project management software such as Unanet or Deltek.
Excellent organizational skills with the ability to manage multiple projects and deadlines simultaneously.
Strong attention to detail and accuracy in financial reporting and documentation.
Ability to work independently while collaborating effectively with Project Managers, Finance, AP/AR teams, and senior leadership.
Strong written and verbal communication skills.
Knowledge of contractual billing requirements and internal financial controls.
Ability to identify process improvement opportunities and support implementation of operational efficiencies.
Experience working in a fast-paced, deadline-driven professional services environment.

About the Company

Ci Design

Global architecture firm delivering customized design

Ci Design is an international architecture firm that turns development ideas into real, efficient buildings through collaborative partnerships. Their team of 150+ professionals across eight offices in the US and Europe delivers customized, cost-conscious design solutions that combine creative vision with technical expertise to meet clients’ business goals and stand out in the market. The company emphasizes exceptional service and global experience to create projects that are a credit to communities and owners. Their approach centers on working with clients to tailor designs that balance aesthetics, functionality, and budget.

Company size: 51-200
Company stage: Not listed
Total funding: Not listed
Headquarters: Baltimore, MD
Founded: Not listed

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