Copley Hospital

Not-for-profit critical access hospital care.

Unit Coordinator - Med Surg Unit

Clinical Support & Patient AdministrationConfirmed live in the last 24 hours

Part-timeMorristown, VT, USA$20.21 - $25.63 /hrIn-person

About the Job

Requirements

Post-high-school education is preferred, though experience with scheduling and unit coordinator work may substitute for the educational requirement.
Completion of a medical terminology course is required, or the employer is willing to provide training.
Computer data-entry experience is required, or the employer is willing to provide training.
Working knowledge of the nursing/hospital union contract is required for scheduling duties.

Responsibilities

Fill out and submit correct patient forms to the appropriate ancillary department.
Handle telephone calls in a customer-friendly manner.
Identify forms for the patient chart, maintain the proper order and quantity of forms in the chart, thin the chart correctly, and turn the chart promptly when a patient is discharged.
Interact with visitors, coworkers, and other departments in a customer-friendly manner.
Maintain information in the identified computer system and maintain the identified patient record while the patient is admitted to the care area.
Perform tasks associated with maintaining the patient census.
Place calls to schedule ordered treatments and procedures, and sign off orders after transcribing them.
Print census reports as needed and enter transfers and discharges accurately and promptly in the computer.
Provide directions and help individuals find resources in the patient care area.
Transcribe physician orders as indicated.
Schedule Med/Surg and SCU nurses, LNAs, and unit coordinators by gathering time-off requests, preparing draft and final schedules for the manager’s approval, posting schedules by their due dates, and coordinating with per diem staff.
Meet regularly with unit directors about staffing updates, including FMLAs, FTE changes, new hires, and terminations that affect scheduling.
Work proactively with the director to identify staffing problems and help find appropriate solutions.
Compile statistical data for the direct-caregiver FTE report and submit it to the state.
Create forms as needed by the director and staff.
Perform audits and provide feedback to the director.
Assist with new-hire orientation to SCU.
Answer telephone calls promptly using the standard greeting, identify callers’ needs, take complete and accurate messages, deliver messages to the appropriate person, transfer calls appropriately, and ensure telephone coverage when the Unit Secretary is away.
Identify forms and supplies needed in the patient care area, maintain an inventory list, verify available quantities, prepare replacement-supply requisitions, verify received supplies against orders, and restock supply areas.
Acknowledge people entering the work area and identify ways to assist them.
Alert appropriate staff to patient arrivals, keep the patient board current with arrivals, discharges, and transfers, and enter current activity accurately in the census book.
Create patient charts at the appropriate time and transcribe written physician orders accurately and promptly.
Establish and maintain floor inventory of identified forms and supplies.
Display results successfully, print selected dates or lists correctly, and order floor stock items correctly.
Enter and update patient information accurately and promptly; transfer or discharge patients correctly; select patients correctly; enter orders and charges correctly; and cancel orders and credit charges correctly.

Overview

Copley Hospital, located in Morrisville/Stowe VT, is in search of a Unit Coordinator to join our team! The Unit Coordinator will provide clerical support to the patient care area to ensure effective and efficient services are delivered. Compliance with all applicable State and Federal laws, regulations, and policies governing the provision of health care.

This is a Part-Time position (FT available), which would include one 12-hour day shift and one 12-hour night shift weekly.

Copley Hospital has a variety of shifts available across Full-Time, Part-Time, and Per Diem needs. Please consider applying to discuss how your availability may align.

Compensation: $20.21-25.63/hour.

The posted salary range reflects base compensation for candidates with a variety of experience. An offer within this range may be presented based on experience.

Responsibilities

Fill out and submit correct patient forms to the appropriate ancillary department.
Handle all telephone calls in a customer friendly manner.
Identify forms that belong in the patient chart. Maintain the proper order and quantity of forms in the patient chart.Thin the chart correctly. Turn the chart correctly and in a timely manner when discharged.
Interact with all visitors, coworkers and other departments in a customer friendly manner.
Maintain all information in the identified computer System.
Maintain identified patient record while the patient is admitted to the patient care area.
Perform all tasks associated with maintaining patient census.
Place calls to schedule treatments and procedure as ordered. Sign off orders after transcribing all orders.
Print census report as needed. Enter transfers and discharges in computer accurately and in a timely manner.
Provide assistance to individuals who may need directions.Assist individuals in finding resources on the patient care area.
Transcribe physician orders as indicated.
Responsible for scheduling for Med/Surg and SCU (RN's, LNA's, & UC's). Gathers requests off. Prepares draft for manager's approval and posts by due date. Prepares final schedule for manager's approval and posts by due date. Works with per diem staff for efficient scheduling. Has working knowledge of nursing/Hospital union contract
Meets regularly with Director of units for staffing updates FMLAs, FTE changes, new hires or terminations that would affect scheduling.
Works proactively with Director to identify staffing problems and assist in finding appropriate solutions.
Gathers and compile statistical data necessary for direct caregiver FTE report and submits to state.
Creates new forms as needed by director and staff.
Perform audits and provide feedback to director.
Assists in new hire orientation to SCU.
Answer the telephone using the standard, greeting, (department area, name, title, How may I help you?). Answer the telephone ASAP. Identify the need of the caller. Take complete and accurate messages and ensure the message is delivered to the appropriate person. Transfer calls to the appropriate area.Ensure someone is available to answer the telephone when the Unit Secretary needs to be away.
Identify forms and supply items needed in the patient care area. Set up an inventory list of supplies needed. Verify the amount of supplies available for use.Prepare requisitions for replacement supplies. Verify supplies received are the supplies ordered. Restock the supply areas when received.
Acknowledge individuals that enter the work area. Identify ways to assist the individual.
Alert appropriate staff of patient arrivals. Update patient board to keep it current, reflecting arrivals, discharges or transfers within the unit or to another unit. Enter current and correct activity in the census book.
Create a new chart at the appropriate time. Transcribe written physician orders accurately in a timely manner.
Establish and maintain floor inventory of identified forms and supplies.
Display results successfully.Print selected date/list correctly. Order floor stick items correctly.
Enter and update patient information accurately and in a timely manner. Transfer and/or discharge patients correctly. Select patients correctly. Enter orders/charges correctly. Cancel orders and credits charges correctly.

Qualifications

Post high school education preferred.
Experience with scheduling and unit coordinator job may substitute for educational requirements.
Completion of a medical terminology course or willing to train. computer data entry experience or willing to train.

About the Company

Copley Hospital

Not-for-profit critical access hospital care.

Copley Hospital is a not-for-profit critical access hospital that serves Lamoille County and north central Vermont with inpatient and outpatient medical care, including a 24-hour emergency department and the Copley Birthing Center. Care is delivered by a 75-member medical staff in a small, warm, patient-centered setting with state-of-the-art facilities. What sets Copley apart is its not-for-profit mission to treat all patients regardless of ability to pay, strong focus on patient experience, and recognition such as Hospital of the Year and top national rankings. Its goal is to provide accessible, high-quality medical care to the community while maintaining personalized service and continued patient satisfaction.

Company size: 201-500
Company stage: Not listed
Total funding: Not listed
Headquarters: Morristown, VT
Founded: 1932

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