Facility Management Specialist

Job Description

• Supporting the Facility Management team: Actively assisting with the oversight and administrative management of our logistics warehouse, as well as the associated office furniture and workplace resources.
• Coordinating with outside contractors and service providers: Serving as the point of contact for external service providers, tradespeople, and suppliers; scheduling appointments, managing access (access cards/keys), and overseeing maintenance and repair work.
• Managing the ticket system: Recording, prioritizing, forwarding, and tracking building-related inquiries, damage reports, and service requests.
• Management & coordination of the cleaning team: Ensuring quality and compliance with cleaning standards throughout the entire property (warehouse and office areas).
• PPE & Equipment Management: Managing, issuing, and reordering PPE
• Office Organization: Ensuring smooth workflows, organizing meeting rooms, appointments, and internal events, as well as occasionally greeting visitors.
• Mail & Document Processing: Processing incoming correspondence and site-specific documentation.
• Communication & Policies: Assisting with internal communication, reporting, statistics, and the creation and maintenance of Facility Management and safety policies.
• General Administration: Assisting with commercial and administrative tasks to lighten the workload of the on-site team

Qualifications

• Degree in Business or Administration, ideally with relevant experience in the areas of facility management, office administration, team support, or office management
• Fluent in German and English, both written and spoken; Russian is an added advantage.
• Excellent proficiency in MS Office and confidence in using standard office and communication tools, as well as basic knowledge of CAFM systems
• Strong organizational skills and the ability to set priorities independently
• A structured, reliable, and detail-oriented approach to administrative and operational tasks
• Professional, service-oriented communication skills and a confident, approachable manner
• A high level of initiative, discretion, and ownership in handling day-to-day responsibilities
• A proactive, hands-on mindset and flexibility to support a broad range of Facility Management (FM) and operational activities

Additional Information

What we offer:

• Stable employment in the fast-growing international company.
• International career in a multicultural environment with lots of opportunities to grow.
• Annual vacation of 30 calendar days and 1 additional day off on your birthday.
• Mental Wellbeing Program – providing you and your immediate family members with free and confidential mental and physical health support services for a wide range of personal and work-related issues.
• Opportunities for advancement, further trainings (over 650 courses on soft and hard skills on our e-learning platform) and coaching.

Sounds exciting - apply now and catch the ride!