Junior Brokerage and Fees Officer

Job Description

Team presentation and main goal:  

Within the Global Markets Operations department, the Brokerage and Fees team is responsible for the management of invoices received from the GMO brokers and also supplier invoices regarding several Commission fees, legal and Bond Issuance expenses. 

The team also follows up new Brokers onboarding, the archiving of the correspondent Fees Schedules and also responsible for hosting reporting committees such as the Broker Committee. 

At Natixis in Portugal, GMO provides specialized services for worldwide GFS and Groupe BPCE. 

Main tasks and goals: 

We are seeking a highly motivated and skilled Junior Brokerage and Fee Officer to join our dynamic Brokerage and Fees team. The successful candidate will manage the invoices received from the various existing Brokers within the Global Markets Operations, as well as manage the invoices sent to supplies regarding several Commission fees, Legal and Bond Issuance expenses. The Senior Brokerage and Fees Officer will also generate reports and data to various stakeholders, supervise training and escalations, and be the Team representative in any project-basis, or when client facing. This is an excellent opportunity for a talented and driven individual to gain valuable experience in a fast-paced and global environment. 

Key Responsibilities: 

Management of invoices received from brokers and for invoices relative to the fees, legal fees and issuance of expenses. 
Data reconciliation (Brokerage Commissions) between Front-Office and Back Office systems. 
Discrepancy analysis, with the correspondent correction requests to the relevant team.  
Validates and processes invoice payments to Brokers / Suppliers. 
Follow up of any overdue / delayed payment, actively communicating to internal / external stakeholders if needed. 
Production of data reports on Brokerage Fees consumption, Broker Vetting Status and any other relevant metric. 
Follow up on Brokers new onboarding, current vetting status and correspondent rates being applied through the Fee Schedule. 
Issuance of Accounting Journals related with cash receivables and/or 
Monitorization of Cashflow / Accounting entries, with correspondent matching in Back Office System 
Process collected/declared VAT in a monthly basis 
Act as the Team Leader backup in case of projects follow-up, performance controls, oversight preparations and others. 
Supervise / act as a Trainer within the team, by providing follow-up training and assistance to new members. 
Ensure the quality control on the internal procedures and other relevant data. Produces internal documents, such as user Guides or Procedures. 
Escalates any Operational topic to Management / Senior Management 
Takes action in reducing the team’s Provision level each Quarter, by investigating breaches or escalating overdue invoices.  
Is involved in Operational Decisions, and to provide technical advice / knowledge transfer to different stakeholders.

Qualifications

Degree in Finance, Economics, Management or related field. 

1-3 years of experience in a Financial or banking Operations role. 
Knowledge of Baking Operations and/or Financial Products is mandatory. 
Excellent communication and interpersonal skills. 
Ability to work independently and as part of a team. 
Strong analytical and problem-solving skills. 
Strong sense of diplomacy and effectively managing sensitive information 
Strong attention to detail and strong organizational skills. 
Intermediate to advanced knowledge on SWIFT Network (MT103, MT202 and/or MT199) 
Good knowledge of English, both written and verbal (mandatory) French is a plus. 
Intermediate to advanced Excel skills (Pivot Tables, Conditional Formatting, advanced formulas). VBA is a plus.

Additional Information

Our workplace reflects the vibrant spirit of our locations, with initiatives such as a Green Transportation Budget, electric bikes and a flexible Hybrid Work Policy. We promote wellbeing through the Honolulu Wellness Club, a Prayer Room, a Lactation Room, and themed Villages that inspire creativity and collaboration. Through our ESG and DEI strategies, we are commit to being inclusive, caring, and fair, ensuring every voice is heard and valued.