Los Angeles, CA, USA+1 moreMore locations: New York, NY, USA
HybridHybrid company with hubs in Los Angeles and New York City; ideal candidate is located in either city. Onsite event work may require outdoor work.
Creative ProductionProduction Management
About the job
Requirements
Requires 7-10 years of event production experience.
Must have a proven track record leading hospitality and logistics for large-scale B2B events and experiences, including customer or user conferences, industry tradeshows and exhibit footprints, executive summits, and white-glove hospitality programs.
Must have an extensive freelance and vendor network across event hospitality and logistics, including venues, restaurants, and vendors.
Must be proficient with Microsoft and Apple applications and project management software.
Must thoroughly understand permitting standards, including TPA, Special Event, Fire, Health & Safety, Building & Safety, and Noise, and be able to manage production timelines around permit procurement.
Must be able to manage tasks across multiple projects and clients simultaneously.
Must be able to remain stationary 50% or more of the time while working remotely and stand 50% or more of the time while working onsite.
Must regularly stoop, kneel, bend, crouch, and lift up to 25 pounds and occasionally heavier items.
Must be able to work outdoors in various weather conditions while working onsite as needed.
Must have a valid driver's license.
Must be available to work weekends and evenings as needed for events.
Responsibilities
Lead large-scale B2B programs from concept through execution, focusing on executive events and experiences.
Refine and deliver all logistics and operations elements from planning through execution.
Manage venue, convention center, and hotel relationships, including space holds, floor plan approvals, in-house audiovisual and exclusive vendors, union labor rules, and food and beverage minimums.
Lead research, outreach, management, and contracting for transportation plans, including flights, ground transport, parking, and shuttle schedules for staff, VIPs, and attendees.
Oversee third-party event staffing, including security, brand ambassadors, and registration vendors; manage requests for proposals, vendor negotiation and contracting, and event execution.
Direct food and beverage operations by negotiating with restaurants and catering vendors, designing menus and culinary experiences, and managing service timelines.
Design and oversee exclusive experiences for VIPs, speakers, or talent, including private lounges, dedicated concierges, and specialized gifting.
Oversee the guest journey and ensure high-touch hospitality for guests.
Ensure seamless onsite execution and deliver programs on time, on budget, and to NVE's standards.
Coordinate with client stakeholders across marketing, communications, content, information technology, and security, and support executive and speaker logistics, including rehearsal schedules and content deadlines.
Partner with creative leadership to ensure the financial viability of concepts and creative deliverables.
Collaborate with the internal project team to build project documentation and present information to clients for review and approval.
Work with leadership to assess and allocate project resources efficiently.
Manage client relationships and ensure client needs are executed in a timely manner.
Communicate with clients regarding roles, responsibilities, scope, budget, and schedules for assigned programs.
Build and manage logistics budgets from initial estimate through final reconciliation.
Set target margins with production leadership, track spend against budget throughout projects, and flag variances early.
Oversee coordination with internal teams on invoices and vendor payments.
Support the finance team by ensuring projects are closed out promptly.
Negotiate with vendors, venues, and production partners to secure value without compromising the work.
NVEis a brand experience and production agency dedicated to building ideas rooted in culture and guided by the principle that ‘The Right Moment Will Transform Someone Forever.’ NVE’s team of creatives, strategists and producers develop insight-driven ideas rooted in culture to convert consumer attention into commitment, action, and brand loyalty.
Summary of Position:
NVE Experience Agency seeks an Event Logistics Director to lead large-scale B2B programs from concept through execution, with a focus on executive events and experiences. Primary responsibilities include the refinement and delivery of all logistics and operations elements from planning to delivery. This role focuses on directing internal teams and vendor partners, and managing essential event elements including venues, premium hospitality, catering, and transportation.
Role Priorities:
Project Delivery
Refine and deliver all logistics and operations elements from planning to execution.
Logistics and Operations: Manage venue, convention center, and hotel relationships, including space holds, floor plan approvals, in-house AV and exclusive vendors, union labor rules, and F&B minimums; Lead research, outreach, management, and contracting for comprehensive transportation plans, including flights, ground transport, parking, and shuttle schedules for staff, VIPs, and attendees; Oversee and manage event third party staffing (security, brand ambassadors, registration vendors) including managing RFPs, vendor negotiation and contraction, and event execution.
Hospitality: Direct all F&B operations: negotiate with restaurants and catering vendors, design menus and culinary experiences, and manage service timelines to ensure high-quality delivery; Design and oversee exclusive experiences for VIPs, speakers, or talent, including private lounges, dedicated concierges, and specialized gifting; Act as the ultimate guardian of the guest journey, ensuring high touch hospitality for guests.
Ensure seamless onsite execution and that programs are delivered on time, on budget, and to NVE’s standard.
Coordinate closely with client stakeholders across marketing, communications, content, IT, and security, and support executive and speaker logistics including rehearsal schedules and content deadlines.
Partner with creative leadership to ensure financial viability of any/all concepts and creative deliverables.
Collaborate cross-functionally with the internal project team to build project documentation, and present information to clients for review & approval.
Work closely with leadership to assess and allocate project resources efficiently.
Client Management
Manage client relationships, ensuring that all client needs are executed in a timely manner.
Provide clear ongoing communication to the client regarding roles, responsibilities, scope, budget, and schedules for assigned programs.
Budget Management
Build and manage logistics budgets from $500K-$1.5MM++, from initial estimate through final reconciliation.
Set target margins with production leadership, track spend against budget throughout the project, and flag variance early.
Oversee coordination with internal teams on invoices and vendor payments.
Support the finance team by ensuring you and your teams close out projects promptly.
Negotiate directly with vendors, venues, and production partners to secure the best value without compromising the work.
Qualifications:
7-10 years of event production experience
Proven track record leading hospitality and logistics for large-scale B2B events & experiences, including customer or user conferences, industry tradeshows and exhibit footprints, executive summits, and white-glove hospitality programs
Extensive freelance and vendor network across event hospitality and logistics, including venues, restaurants, vendors.
Strong written and verbal communication skills
Strong organizational skills and self-motivation
Ability to thrive in a fast-paced agency environment
Proficient with Microsoft and Apple applications and project management software
Thorough understanding of permitting standards (including but not limited to TPA, Special Event, Fire, Health & Safety, Building & Safety, Noise, etc.) and ability to manage production timelines around permit procurement
Ability to effectively manage tasks across multiple projects/various clients at the same time
Requirements:
Must be able to remain in a stationary position 50% or more of the time while working remotely and in a standing position 50% or more of the time while working onsite
Regularly required to stoop, kneel, bend, crouch and lift up to 25 pounds and occasionally heavier items
While working onsite, must be able to work outdoors in various weather conditions as needed
Have a valid Driver’s License
Available to work weekends and evenings as needed for events
Location:We are a hybrid company with hub locations in Los Angeles and New York City. The ideal candidate is located in Los Angeles or New York City.
Diversity, Equity, Inclusion and Belonging:
At NVE, we are led by curiosity and fueled by humanity. Authentic connection is at the heart of our work and we embrace the opportunity and responsibility we have as an organization to provide the tools and resources needed to deliver the best and most equitable experiences possible for our employees and the clients we serve.
Perks & Benefits:
Health & Wellness Benefits
401k Match
Communication Stipend
Paid Company holidays & PTO Package
Company get togethers & retreats
Paid Parental Leave
Flexible WFH policy
Salary Estimation:[$140,000.00 - $165,000.00 per year]
This is an Exempt full-time role. NVE intends to provide a competitive total compensation package which includes a variety of incentives, benefits, growth and developmental opportunities. There are many factors to the presented salary range, including but not limited to - location, departmental budgets, certifications, and overall job-related qualifications.
Employment eligibility verification is required for this role. In certain states, NVE participates in the E-Verify program in accordance with local regulations. Applicable states: Utah, Arizona, Louisiana, Mississippi, Tennessee, Alabama, Georgia, North Carolina, South Carolina, and Florida.