CEO Executive Assistant

Join Our Pack: Executive Assistant Wanted in Franklin, TN!

Who We Are:
Veterinary Innovative Partners (VIP) is a thriving network of vet-owned hospitals across twelve states. We're all about giving our teams the resources, mentorship, and autonomy they need to shine, while making sure pets get the top-notch care they deserve. At VIP, our team is family!

The Role:
We’re on the hunt for a superstar Executive Assistant to join our Franklin, TN crew! As the Executive Assistant to the CEO, you will play a pivotal role in ensuring the smooth and efficient operation of the executive office. You will be responsible for providing high-level administrative support to the CEO, managing their schedule, and handling a wide range of tasks to enable them to focus on strategic leadership and decision-making.

What You’ll Do:

• Calendar Management: Maintain the CEO's schedule, coordinate appointments, meetings, and travel arrangements, ensuring optimal time management and prioritization.
• Communication: Act as a primary point of contact between the CEO and internal/external stakeholders, screen and respond to emails, phone calls, and requests on their behalf.
• Document Management: Prepare, review, and edit reports, presentations, and other documents for the CEO, ensuring accuracy and confidentiality.
• Meeting Coordination: Organize and manage executive-level meetings, including board meetings, leadership team meetings, and special events, handling logistics, agenda preparation, and follow-up actions.
• Travel Arrangements: Arrange domestic and international travel for the CEO, including flights, accommodations, visas, and itineraries, with attention to cost efficiency and safety.
• Financial: Assist with expense tracking, reimbursement requests, and financial documentation, collaborating with the finance department.
• Strategic Support: Conduct research, compile data, and prepare reports to support the CEO's decision-making process and strategic initiatives.
• Team Collaboration: Collaborate with other department heads to ensure smooth communication and operational efficiency.
• Special Projects: Assist with special projects, presentations, and other tasks as directed by the CEO.

What You Bring:

• Stellar organizational and time management skills.
• Excellent communication skills, both written and verbal.
• Discretion with sensitive information and a knack for confidentiality.
• Proficiency in Microsoft Office and calendar management tools.
• Ability to thrive under pressure and adapt in a fast-paced setting.
• A problem-solving mindset and proactive attitude.
• High professionalism and attention to detail.

Requirements:

• Bachelor's degree or equivalent work experience.
• Proven experience as an executive assistant or in a similar role supporting senior execs.

Additional Details

• Anticipated salary range: $70K - $80K,
• Must be located in the Franklin, TN area and work 5 days per week in office 8:00am CT - 5:00pm CT 

Benefits: 

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Short Term & Long Term Disability
• Training & Development
• Discounted healthcare for personal pets

Ready to join the VIP family? Apply now and let's make a difference together!

Veterinary Innovative Partners (VIP) is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.