Sales Administrator

At TransChicago Truck Group, we keep the trucks and people that power our economy rolling. We’re a full-service commercial truck dealership representing Freightliner and Western Star by providing sales, service, and parts for the trucks that keep goods on the road. We’re a family-owned, fast-growing dealership group that values curiosity, teamwork, and growth. If you’re the kind of person who likes to learn by doing and see the impact of your work every day, you’ve found the right spot.

We're looking for a Sales Administrator who will support our New & Used Truck Sales Departments within TransChicago Truck Group. This role will be responsible for preparing documents for the Truck Sales Departments and utilizing internal programs to input specified information to submit to our billing team for final documentation.

Essential Functions & Responsibilities:

• Update and maintain Dealer Management System (DMS) to ensure all information is accurate (Procede, IMAN)
• Review all contract paperwork and follow up with the sales team for any incomplete items
• Create purchase orders for New and Used Truck departments
• Assign stock numbers for new and used trucks and post units onto the company website
• Coordinate with the marketing department to ensure adequate product exposure both in print and online
• Audit and correct billing documents for each New/Used Truck deal
• Enter and update customer information in the DMS for billing purposes, and verify that information across systems matches billing documentation.
• Assist billing team with truck invoicing
• Develop checks and balances that catch errors and support a smooth sales process
• Create deal jackets and manage the scanning and organization of related paperwork
• Provide additional sales administration support as required

Education and/or required experience:

• High school diploma or general education degree (GED)
• One or more years in sales administration and industry preferred
• Proficient in Microsoft Office applications including Excel and Word
• Strong organizational and time management skills and ability to multi-task
• Requires excellent oral and written communication skills

Compensation & Benefits:

• Compensation: $20-$25/hr. Hourly rate will be determined based on experience, competencies, certifications and education.
• Benefits:
  • Medical Insurance
  • Vision Insurance
  • Dental Insurance
  • Life and AD&D Insurance
  • Disability Insurance
  • Flexible Spending Account (FSA)
  • 401(k) with company match
  • Paid Time Off (PTO)
  • Paid Sick Time
  • Paid Holidays
  • Additional voluntary benefits: We also offer a variety of other benefits including an Employee Assistance Program (EAP), Accident Coverage, Critical Illness, Cancer Insurance, Pet Insurance, and Identity Theft Insurance

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.