Purchasing Manager

Overview

The Purchasing Manager oversees all procurement activities for the resort, ensuring cost-effective, timely, and compliant purchasing across multiple departments, with a primary focus on Food & Beverage operations. This role partners closely with leadership across F&B, Rooms, Engineering, Housekeeping, Events, and Finance to support a high-volume, multi-outlet resort environment. Lead purchasing for one of San Diego’s premier resort and convention destinations and influence cost strategy across a diverse, multi-concept operation. Pay Range $70,000.00 - $75,000.00 #towncountrySD

Responsibilities

Resort-Wide Purchasing & Procurement

• Lead purchasing for all resort departments, including Food & Beverage, Rooms, Housekeeping, Engineering, Banquets, Events, and Administration

• Develop and maintain standardized purchasing procedures, approval workflows, and vendor partnerships

• Forecast purchasing needs based on business volume, seasonal trends, and convention activity

Food & Beverage (Primary Focus)

• Manage procurement of all food, beverage, and alcohol inventory for restaurants, bars, banquets, and special events

• Partner with Executive Chef, Beverage Director, Outlet Leaders, and Banquet Leadership to support menu development, promotions, and events

• Analyze usage trends, par levels, and demand to ensure product availability while minimizing waste and shrink

• Maintain compliance with all federal, state, and local regulations related to alcohol purchasing, storage, and distribution

Vendor Management & Negotiation

• Establish and maintain strong relationships with distributors, manufacturers, and service providers

• Negotiate pricing, contracts, rebates, and delivery terms to maximize value and service levels

• Evaluate and onboard new vendors in alignment with resort standards and operational needs

Cost Control & Financial Accountability

• Monitor market conditions, pricing fluctuations, and cost trends across all categories

• Prepare and analyze purchasing reports, inventory levels, and cost variance metrics

• Support annual budgeting, forecasting, and cost-saving initiatives

Collaboration & Systems

• Partner closely with Finance and Accounting to ensure accurate receiving, invoice processing, and inventory reconciliation

• Maintain purchasing and inventory systems, ensuring data accuracy and process efficiency

• Support audits and ensure adherence to internal controls and company policies

Qualifications

• 5+ years of purchasing or procurement experience in a large hotel, resort, or convention environment

• Strong background in Food & Beverage purchasing, including alcohol procurement

• Experience supporting multi-department operations in a fast-paced setting

• Proven negotiation and vendor management skills

• Strong analytical, organizational, and communication abilities

• Proficiency with purchasing, inventory, and ERP systems

Physical Demands

• Ability to sit, stand, and walk for extended periods throughout the workday

• Ability to frequently move throughout the resort, including kitchens, storage areas, loading docks, bars, and event spaces

• Ability to lift, carry, push, or pull up to 40 pounds, including cases of product, samples, or office supplies

• Frequent bending, reaching, crouching, and twisting when inspecting inventory or storage areas

• Manual dexterity to operate computers, phones, scanners, and inventory systems

• Visual ability to review invoices, contracts, inventory reports, and data on screens and in print

• Ability to work in variable environments, including offices, warehouses, walk-in coolers, and loading dock areas

• Ability to work extended or flexible hours during peak seasons, large events, or operational needs