Associate Project Manager

Job Description

At IPS, we are global leaders in developing innovative solutions for the consulting, architecture, engineering, project controls, procurement, construction management, and CQV of technically complex facilities, primarily in the life sciences industry. We are looking for a dedicated Associate Project Manager to join our talented team at our headquarters in Blue Bell, Pennsylvania.

In this role, you will support the Project Managers in planning, coordinating, and executing projects. This role focuses on assisting with scope, cost, schedule, and quality objectives while learning and applying project management best practices. You may have full lifecycle responsibility for a portion of a larger project or for small projects under $5MM in size. Responsibilities may also include proposal development for small opportunities or support for larger pursuits.

Additional Responsibilities

• Supports the Project Manager in achieving scope, cost, schedule, and quality objectives. 
• Assists in planning and execution of project tasks, including schedule coordination and resource allocation. 
• Develops a working knowledge of project scope and applies this knowledge to assigned tasks and activities. 
• Prepares and maintains project documentation such as meeting minutes, action items, schedules, reports, and communication logs. 
• Coordinates document control activities to ensure proper distribution, review, and storage of project documents.
• Assists in preparing proposals and supporting pre-bid activities.
• Coordinates with discipline leads and sub-consultants for deliverables and timelines.
• Helps identify project risks and supports mitigation strategies. 
• Assists in the development of project budgets and financial tracking. 
• Coordinates with discipline leads and sub-consultants for deliverables and timelines. 
• Prepares internal and client-facing reports as directed by the Project Manager. 
• Assists in developing and maintaining the Project Execution Plan. 
• Supports compliance with project and corporate standards for documentation, communication, and reporting. 
• Provides administrative support for project-related activities and resource coordination as directed by the Project Manager. 
• Facilitates communication between project participants and documents key interactions to maintain accurate project records.
• Communication with leadership and key stakeholders is limited but may be required.
• Maintains familiarity with project management tools and methodologies. 
• Supports continuous improvement initiatives, procedural or process enhancements within the department.
• Other duties as assigned.

Qualifications & Requirements

• 3+ years of experience in project support roles.
• Bachelor’s Degree from an accredited University or College in Engineering, Architecture, Planning, or equivalent experience.
• Basic understanding of project management principles and practices, including scheduling and project controls.
• Strong organizational and communication skills.
• Proficiency in IT tools, including Microsoft Office Suite (PowerPoint, Excel, Word). 

Preferred Qualifications

• Some experience in the AEC or Life Sciences industries.
• Proficiency in project management software (Procore, Microsoft Project, Oracle, etc.).

Physical Demands

• Must be able to stand, sit, and walk for prolonged periods.
• Must possess the ability to stoop, kneel, crouch, and crawl as required.
• Must be able to lift and move objects weighing up to 25 pounds.
• Must be able to climb ladders as necessary.

Work Environment

• Must be able to work in both indoor and outdoor environments, which may include exposure to varying working conditions.
• Must be able to adhere to strict cleanroom gowning protocol.

Travel

• This position will require 5-20% travel or as required by the assigned project.
• You may be assigned to a client site for an extended period.
• Overnight travel or staying in the city of the Client’s location is possible, depending on the assignment.
• Please review the IPS Travel Policy.
• You will visit Client sites and must adhere to stated safety rules.
• Must have access to reliable transportation.
• Must have the ability to travel and commute on a daily or routine basis.

Safety

• This position is a safety-sensitive position.
• The employee is designated for field work and attends activities at client sites where they work in construction, process, packaging, manufacturing, research, or other "non-administrative" areas.

All interviews are conducted either in person or virtually, with video required.

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About Us

IPS, a Berkshire Hathaway company, is a global leader in technical consulting, architecture, engineering, procurement, construction management, commissioning, qualification, and validation services for technically complex facilities. Integration is how we think and work. It requires the ability to unite existing and emerging technologies into a process that reliably delivers products and accelerates speed to market. That end-to-end mindset allows us to be agile and anticipate challenges as we move projects toward operational readiness. IPS applies design and delivery expertise, client-side experience, and supplier-side insight to every project. We infuse our curiosity, our passion, and our commitment to partnership in delivering solutions at any scale. We meet our clients where they are and get them to where they need to go. That’s only possible when we care as much as our clients do.

Specialties

Process Architecture, Process Design, Engineering, Construction, Commissioning, Qualification, LEAN Project Delivery, Strategic Master Planning, Energy Conservation Management, Project Controls, Program/Project Management, Operations/Logistics Strategy and Planning, EPCMV, and Staffing Services.

All qualified applicants will receive consideration for employment at IPS without regard to race, creed, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, genetic predisposition or carrier status, veteran, marital, or citizenship status, or any other status protected by law. IPS is proud to be an affirmative action and equal opportunity employer.

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If you do not meet the qualifications for this specific role, but would like to submit your resume for general consideration, please click here!