Administrative Technician - Park Ranger Unit

Job Posting End Date:

November 18, 2026

Department:

PARKS AND RECREATION

Compensation Grade:

G18

Compensation Range & Starting Salary:

Pay Range: $40,726.40 - $63,481.60
Starting salary – Minimum of the Pay Range

Job Exempt (If No, Position is eligible for overtime):

No

About Us:

At Virginia Beach Parks & Recreation, our success is because of our dedicated employees.  We are intentional about creating an employee experience where you are empowered to reach your full potential, are supported through strength-based initiatives, and are confident in your abilities. We champion a workplace culture built on our cultural foundations: Professionalism, Respect, Accountability, Integrity, and Citizenship.  These guiding principles of behavior cultivate a positive and high performing work environment.  Success is recognized and celebrated, and legendary experiences are the core of who we are.

Job Duties and Preferred Qualifications:

Our Quest

Virginia Beach Parks & Recreation is seeking a dynamic administrative professional to support the development of our new Park Ranger Unit. This is a unique opportunity to assist in building and shaping a new team dedicated to protecting Virginia Beach’s parks, facilities, and the millions of visitors who enjoy them.

The Administrative Technician will assist the Park Ranger Manager with the formation and implementation of the Park Ranger Unit from the ground up, establishing the operational foundation, culture, and standards that will guide the program. 

Day to Day Job Duties

1. Manage reporting and operational logs for the unit; creating, monitoring, and managing the programs in the database; and serving as a unit administrator in support of field operations.  

2. Coordinate distribution of reports across departments and agencies as applicable.  

3. Serve as certification and training administrator for the unit for necessary compliance across local and state departments. Track and compile training logs, field evaluations with a focus on unit compliance. 

4. Assist in preparation of the annual budget by maintaining an accurate log of all assets and their maintenance cycles, including replacement and maintenance costs when appropriate; and tracking and allocating supplies.

5. Utilize applications to produce spreadsheets, reports, and forms to be implemented in a uniform manner unit wide.

6. Compose or verbally transmit work orders, work schedules, and office activities; and distribute and review work prepared for accuracy, and adherence to department policy.  

7. Assist with customer service for the unit- interacting with patrons, answering questions, providing clerical support, attending fairs and other public events, and disseminating relevant communication to patrons.  

8. Coordinate unit’s official response to citizen complaints and inquiries by researching applicable policies and practices and then composing an appropriate response for signature by higher authority.

9. Manage and control submission of sensitive applicable documents to respective offices across city and state agencies and departments.

10. Create and monitor administrative processes for the Park Ranger Unit to implement and maintain effectiveness.

12. May be required to record and/or transcribe meeting minutes involving technical, operational, and enforcement/legal.

13. Schedule meetings and coordinate replies to correspondence from brief notes or on own initiative; search files, databases, and a variety of source material to serve as a background. Coordinate information sent out to other City departments and outside agencies with approval from supervisors. 

14. Prepare requisitions, purchase orders and payment vouchers, and other data; receive and issue receipts for monetary transactions; prepare travel advances and/or travel reimbursement; monitor budget expenditures; and track purchases made by division with city credit cards.

15. Assist in the preparation of CAPRA-related documents for the Park Ranger Unit.

Perform other job duties requiring skills, knowledge and physical requirements as demanded by those duties described or less. Individual assignments will be determined by the supervisor based on the current workloads and department needs.

Requires a current and valid Driver’s license

Ideal Candidate 

In addition to the minimum requirements, the ideal candidate for this position will also have the experience listed below. Candidates should ensure the information is provided in the application.

Detailed administrative experience with sensitive information.

Experience with supporting administrative leadership positions.

Purchasing and Procurement Experience

Experience preparing reports and presentations

Experience with Oracle or other financial databases

Schedule

This position is primarily scheduled daily Monday – Friday, but will have occasional assignments that can include weekends and holidays.

The individual selected for this position will be housed at a primary site but may be scheduled between other park sites/facilities. Schedules will be adjusted seasonally and will vary weekly based on events, facility coverage, and weather.  All employees may be expected to work hours in excess of their normally scheduled hours, overtime, splits shifts or maybe be relocated to another location or job assignment in response to short-term department needs and/or City-wide emergencies including weekends, evenings and holidays.

Department Training Starters

As a condition of employment, all employees must attend P&R Connection (Department Orientation). If selected for the position, you will be provided an approximate training date at the time of hire. Training is held from 8:30am-5:00pm, every other Friday, at the Parks & Recreation Administration Building. When an exemption is permittable, a hybrid version of the training is available, but will require training attendance on a weekend.

Alpha I

The position you are applying for is designated as Alpha I, requiring the selected candidate to work, regardless of the City’s operational status. All employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.

The Perks

Employees who are new to the Virginia Retirement System are eligible for:

Annual Leave and Sick Leave

Medical, Dental, Vision, and Prescription Coverage

Legal and Identity Theft Protection

Virginia Retirement System (VRS) Hybrid Retirement Plan & Basic Life Insurance

Commonwealth of Virginia 457 Deferred Compensation Plan (COV457)

Basic Life Insurance

Optional Life Insurance

Wellness Programs

Employee Assistance Program / Work-Life Services

Paid Maternity/Paternity/Parental Care Leave

Additional requirements:
• DMV Transcript: Yes
• CDL: No
• Drug & Alcohol Clearinghouse: No
• CPS Check: No
• Physical: No
• Respirator: No
• Psychological Screening: No
• Polygraph: No

• At Will: No

Minimum Requirements:

Minimum Qualifications: Requires any combination of education (above the high school level) and/or experience equivalent to (4) four years in fields utilizing the required knowledge, skills, and abilities. Special Requirements: All employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.

Skills:

Working Conditions:

Per HR Policy 6.19, Americans with Disabilities, the City follows the requirements of the Americans with Disabilities Act (ADA) in all hiring and employment decisions. The City shall not discriminate on the basis of disability in its hiring and employment practices. The City shall make reasonable accommodations for the known physical or mental limitations of a qualified applicant or employee with a disability upon request unless the accommodation would cause an undue hardship on the operation of the City’s business. 

The Working Conditions Summary is intended to provide a general overview of the environmental conditions inherent in the job setting, as well as the physical, mental, and sensory requirements necessary to perform the essential functions of the position in the noted job profile.  Please copy and paste the URL below into your web browser to view the Working Conditions Summary for this position.

https://workingconditions.vbgov.com/WorkingConditions/CompletedSurveys#:~:text=https%3A//workingcondition%2Dsummary%2Dprod.s3.amazonaws.com/P7582.pdf

Official Job Descriptions:

To browse official job descriptions, please access this link - https://virginiabeach.gov/careers/job-descriptions-pay-plans?search=&group=E

VRS Contribution: All full-time employees are required to contribute 5% of annual salary toward their retirement account; in accordance with VRS retirement provisions. This will be handled through a pre-tax payroll deduction.

Drug Free Workplace: The City of Virginia Beach maintains a drug free workplace.

Equal Employment Opportunity (EEO) Statement: The City of Virginia Beach is an equal opportunity employer and is committed to providing a diverse and inclusive work environment. We do not discriminate against any applicant or employee on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other protected status as defined by applicable law.