A bachelor's degree in Business Administration, Public Administration, Organizational Leadership, Tribal Administration, or a closely related field is required.
Five years of progressively responsible project coordination or operational management experience is required.
Three years of experience supporting executive leadership or coordinating high-level operational assignments is required.
Experience independently managing multiple active projects with limited supervision is required.
Strong written and verbal communication techniques are required.
Professional meeting coordination and presentation practices are required.
Advanced organizational and project tracking methods are required.
Independent operational problem-solving approaches are required.
Efficient multi-project coordination and follow-through are required.
Confidential document handling and communication practices are required.
Ability to maintain professionalism during high-pressure situations is required.
Ability to work independently with limited direct supervision is required.
Ability to manage multiple assignments with changing priorities is required.
Ability to travel regularly between organizational work locations is required.
Ability to communicate clearly with staff and community members is required.
Ability to adapt quickly to changing operational conditions is required.
Knowledge of tribal government operational structures is required.
Knowledge of project coordination and documentation methods is required.
Knowledge of administrative reporting and recordkeeping procedures is required.
Knowledge of organizational communication and meeting practices is required.
Knowledge of professional office software applications is required.
Knowledge of operational workflow coordination practices is required.
Ability to remain seated for extended periods, stand, walk, bend, and move between office locations is required.
Ability to occasionally lift and carry office materials, files, laptops, or meeting supplies weighing up to 25 pounds is required.
Ability to travel between facilities, meeting locations, and operational sites is required.
Ability to work extended days and attend evening or weekend assignments when operational needs require it is required.
Ability to use computers, phones, printers, and other office equipment frequently is required.
Ability to sustain concentration while handling multiple assignments, interruptions, and changing priorities is required.
Visual acuity sufficient to read reports, schedules, and electronic communications is required.
Responsibilities
Coordinate and monitor tribe-wide operational projects assigned through the CEO’s office.
Represent executive leadership during meetings, planning discussions, and operational coordination activities.
Prepare written updates, reports, schedules, and project tracking materials for leadership review.
Communicate regularly with department leadership about project timelines, outstanding items, and operational needs.
Conduct follow-up activities to ensure assigned projects progress toward completion.
Assist with organizing meetings, operational planning sessions, and cross-department coordination efforts.
Review operational processes and recommend improvements that support more efficient daily functions.
Travel between facilities and work locations to monitor project activity and operational progress.
Respond to urgent operational matters requiring coordination outside standard business hours when necessary.
Maintain organized records, project documentation, meeting notes, and status tracking information.
Support the CEO’s office by handling sensitive assignments requiring professionalism and discretion.
Coordinate communication between departments to help reduce delays and improve operational continuity.
Participate in evening and weekend meetings, events, or operational activities when required.
Provide independent project coordination while working with limited day-to-day supervision.
Assist with operational problem solving related to facilities, staffing coordination, and service delivery needs.
Perform a wide range of office and field duties as needed, including duties that may be unrelated to regular responsibilities.
Desired Qualifications
A master's degree in Business Administration, Public Administration, Organizational Leadership, Tribal Administration, or a closely related field is preferred.
Experience working in tribal government, public sector operations, or large organizational environments is preferred.
JOB SUMMARY
The Tribal Operations Project Manager serves under the direction of the Chief Executive Officer and provides high-level coordination and oversight for tribe-wide operational projects and assignments. This position works independently while representing the CEO’s office in meetings, planning discussions, and operational coordination activities across multiple departments and programs.
The role is responsible for tracking project progress, resolving operational barriers, organizing communications, and ensuring assigned work is completed within expected timelines. The position requires strong judgment, professionalism, and the ability to handle sensitive and rapidly changing assignments with limited supervision. This role may require travel between locations, attendance at evening or weekend meetings, and availability outside of normal business hours when operational needs arise. The Tribal Operations Project Manager supports organizational continuity by helping coordinate complex work efforts that impact tribal services, facilities, staff operations, and community member support activities.
MAJOR TASKS AND RESPONSIBILITIES
This list is intended only to illustrate the various types of work that may be performed. The omission of specific statements does not exclude them from the position if the work is similar, related or logical assignment to the position.
1. Coordinate and monitor tribe-wide operational projects assigned through the CEO’s office.
2. Represent executive leadership during meetings, planning discussions, and operational coordination activities.
3. Prepare written updates, reports, schedules, and project tracking materials for leadership review.
4. Communicate regularly with department leadership regarding project timelines, outstanding items, and operational needs.
6. Assist with organizing meetings, operational planning sessions, and cross-department coordination efforts.
7. Review operational processes and recommend improvements that support more efficient daily functions.
8. Travel between facilities and work locations to monitor project activity and operational progress.
9. Respond to urgent operational matters requiring coordination outside standard business hours when necessary.
10. Maintain organized records, project documentation, meeting notes, and status tracking information.
11. Support the CEO’s office by handling sensitive assignments requiring professionalism and discretion.
12. Coordinate communication between departments to help reduce delays and improve operational continuity.
13. Participate in evening and weekend meetings, events, or operational activities when required.
14. Provide independent project coordination while working with limited day-to-day supervision.
15. Assist with operational problem solving related to facilities, staffing coordination, and service delivery needs.
16. Because of the Tribe's commitment to community service and the well-being of its members, each employee may be expected to perform a wide range of office and field duties from time to time. Such duties may or may not be related to their regular responsibilities.
EDUCATION - EXPERIENCE AND TRAINING FOR POSITION
Required:
Bachelor’s degree in Business Administration, Public Administration, Organizational Leadership, Tribal Administration, or a closely related field.
Five (5) years of progressively responsible project coordination or operational management experience is required.
Three (3) years of experience supporting executive leadership or coordinating high-level operational assignments.
Experience independently managing multiple active projects with limited supervision.
Preferred:
Master’s degree in Business Administration, Public Administration, Organizational Leadership, Tribal Administration, or a closely related field.
Experience working in tribal government, public sector operations, or large organizational environments.
SPECIFIC SKILLS/KNOWLEDGE/ABILITIES REQUIRED FOR POSITION
Skills:
Strong written and verbal communication techniques
Professional meeting coordination and presentation practices
Advanced organizational and project tracking methods
Independent operational problem solving approaches
Efficient multi-project coordination and follow-through
Confidential document handling and communication practices
Ability:
Maintain professionalism during high pressure situations
Work independently with limited direct supervision
Manage multiple assignments with changing priorities
Travel regularly between organizational work locations
Communicate clearly with staff and community members
Adapt quickly to changing operational conditions
Knowledge:
Tribal government operational structures
Project coordination and documentation methods
Administrative reporting and recordkeeping procedures
Organizational communication and meeting practices
Professional office software applications
Operational workflow coordination practices
PHYSICAL REQUIREMENTS
This position requires the ability to remain seated for extended periods while completing computer-based work, attending meetings, and reviewing documentation. Regular standing, walking, bending, and movement between office locations may be required throughout the workday. The position frequently requires verbal communication during meetings, presentations, and operational discussions with staff and community members. Occasional lifting and carrying of office materials, files, laptops, or meeting supplies up to 25 pounds may be required. The role requires the ability to travel between facilities, meeting locations, and operational sites as needed.
Extended workdays may occur during high-priority operational activities, evening meetings, or weekend assignments. Frequent use of computers, phones, printers, and other office equipment is required throughout the day. The position may require sustained concentration while handling multiple assignments, interruptions, and rapidly changing priorities. Visual acuity sufficient to read reports, schedules, and electronic communications is required. The work environment is primarily office-based but may occasionally include visits to operational or field locations.