Middle Administrative Specialist

We are currently looking for a Middle Administrative Specialist to join our team in Lviv on a part-time basis, with working hours from 9:00 to 13:00. You will keep Boosta’s coworking spaces running smoothly and comfortably, from welcoming guests and newcomers to organizing team lunches and events. If you enjoy taking care of people and setting up processes, we would love to meet you.

What you will do:

• Coordinating Boosta spaces in the coworking: welcoming guests, issuing/deactivating access cards, monitoring attendance, overseeing the condition of the premises, initiating contract extensions in a timely manner (if needed, with expanding or reducing the space), recording attendance metrics, setting payment tasks and monitoring payments.
• Organizing team lunches twice a week.
• Keeping the spaces stocked with treats (sweets/cookies and other snacks).
• Receiving and handing out laptops to specialists (as instructed by the Helpdesk TL).
• Receiving and sending parcels (documents and equipment).
• Welcoming newcomers and giving them a tour.
• Tracking and auditing assets and equipment available in the spaces.
• Independently organizing events (movie or board game nights) and helping organize events in Lviv (at the request of the Comms team).
• Handling other administrative tasks.
• Decorating the spaces for holidays and organizing themed treats (New Year, Halloween, etc.).

What we expect from you:

• Knowledge of Jira (or other task management tools).
• Strong command of Google tools (especially Sheets).

Nice to have:

• Experience in the service industry.
• Ability to communicate with people and build rapport.

Personal qualities:

• Strong organizational skills and the ability to multitask.
• Excellent communication skills and a naturally friendly, supportive approach.
• Attention to detail and the ability to learn quickly.
• Proactivity and resourcefulness in solving problems or handling unexpected situations.
• A kind, outgoing personality with a genuine desire to help others.
• A creative mindset.
• A systematic approach to setting up work processes.

Your journey with us:

• Step 1: Pre-screen.
• Step 2: Interview.
• Step 3: Test task.
• Step 4: Reference check.
• Step 5: Job Offer.

What we offer:

• 14 business days of paid off.
• Medical insurance and mental health care.
• Compensation for courses, trainings.
• English classes and speaking clubs.
• Internal library, educational events.
• Outstanding corporate parties, teambuildings.