Administrative Associate 3

Job Title

Administrative Associate III

Agency

Prairie View A&M University

Department

College of Business | Management & Marketing

Proposed Minimum Salary

Commensurate

Job Location

Prairie View, Texas

Job Type

Staff

Job Description

Important Immigration information: 

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee. 

 In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate. 

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The salary is determined in accordance with the University’s compensation structure and will be commensurate with the candidates’ education and experience, within the assigned salary range for this position.

The position will perform clerical and administrative duties related to the operations, functions and activities of the Department of Management and Marketing.

Responsibilities:

• Provide administrative assistance to the Department Head, students, and faculty. Maintains office files (personnel, student, and general documents). 
• Input class schedules for fall, spring, and summer registration in Banner; update class schedules as directed by the department head; assist department head and faculty with student advising and assign an advisor to students in Banner (if not assigned).
• Prepare graduation audits for students who apply for fall, spring, or summer graduations. Prepare necessary course substitution forms and other forms as directed by the department head. Submit completed audits to the Office of the Registrar. Distribute graduation tickets during rehearsal.
• Prepare faculty MOAs and Offer Letters for current and incoming faculty and submit them to Academic Affairs along with other required documents for approval.
• Prepare teaching overload forms and submit documents by the deadline.
• Assist students during critical points in the semester, including the first week of class, add/drop period, registration, and commencement. Be able to respond to students’ general questions. Submit Position & Requisition Forms and other required documents to HR for processing new hires and rehires. Submit data changes, costing allocation, and termination documents in Workday.
• Prepare the Student Opinion Survey (SOS) packets for all courses taught in the semester and deliver them to the respective faculty during the last three weeks of the semester. Prepare an Excel spreadsheet tallying the student responses from the SOS once packets are returned.
• Assist faculty with general questions, travel arrangements, purchases, and reimbursements.
• Perform other duties as assigned.

Required Education and Experience:

• High School Diploma or equivalent.
• Three years of related experience

Required Knowledge, Skills and Abilities:

• Knowledge of word processing, spreadsheet, and database applications.
• Ability to multitask and work cooperatively with others.
• Strong verbal and written communication skills.
• Ability to work with sensitive information and maintain confidentiality.
• Strong interpersonal and organizational skills.

Preferred Qualifications:

• Experience with Texas A&M system applications such as Workday, AggieBuy, Banner, Laserfiche, and others.

Job Posting Close Date:  

• 12/31/2026

Required Attachments: 

Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box.  Any additional attachments provided outside of the required documents listed below are considered optional. 

• Resume or Curriculum Vitae 

• Cover Letter 

Application Submission Guidelines:  

All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site. 

The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or [email protected] should you need assistance with the online application process. 

Background Check Requirements: 

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.