Finance Operations Specialist
€23k - €27k/yr
Junior
Bachelor's
Barcelona, Spain
HybridOffice attendance is required Tuesdays and Wednesdays; 15 days of remote work from elsewhere are available yearly.
AccountingAccounts Payable/Receivable
About the job
Requirements
- A degree or vocational qualification in accounting, finance, or business is required.
- At least one year of experience in accounts payable, accounting operations, or finance administration is required; internships count.
- The candidate must be precise and organised when handling invoices, deadlines, and details.
- The candidate must be comfortable using Excel and able to learn tools such as Payhawk, Business Central, Mews, and Notion, or similar tools.
- The candidate must communicate clearly and follow up with colleagues across countries without reminders.
- Fluent spoken and written English is mandatory.
- The candidate must have the right to work in the European Union without visa sponsorship.
Responsibilities
- Process supplier and customer invoices for all group companies in Payhawk, reviewing accuracy, completeness, supplier details, VAT treatment, and categorisation.
- Manage Payhawk receipt mailboxes, follow up on missing invoices, receipts, and approvals, and track unpaid items.
- Upload bank and payment-provider invoices, including those from Revolut, Qonto, and utilities, to Payhawk at least every two weeks and mark them as paid.
- Assign the correct document type and supplier data to each expense so accounting entries are complete at first pass.
- Work with Operations and on-site teams to verify supplier invoices and expenses.
- Export and archive invoices in the company Drive at the end of each month.
- Check bank accounts and the Bank Transfer page in Notion twice daily.
- Prepare bank transfers and payment batches with supporting documents, following the payment authorisation matrix and internal approval procedures, and follow payments until settled; authorised signatories release payments.
- Process owner rent and expense payments, splitting costs correctly between categories and entities.
- Manage recurring payments for offices, storage, and employee accommodation, and maintain monthly payment schedules for each destination.
- Upload payments made from external accounts and keep Payhawk and bank data aligned.
- Review expenses before the 15th of each month to ensure they are categorised and allocated correctly and ready for month-end.
- Verify VAT treatment, supplier information, and allocation between entities.
- Review back-to-owner expenses weekly to maintain accurate, up-to-date information for the Owners team for each property.
- Review outstanding expenses and clear open items before quarter-end and year-end.
- Support monthly export, reconciliation, and filing of Payhawk transactions.
- Reconcile payment information between Booking.com, Mews, and internal records.
- Review Booking.com and other channel commission invoices against actual stays before the 15th of each month.
- Identify discrepancies and coordinate with relevant teams to resolve them.
- Assist with management control reports, monitor key operational indicators, and prepare financial information for internal reviews.
- Gather invoices and supporting documents requested by accountants for VAT returns and audits.
- Maintain clean Business Central master data, including archiving and removing duplicate vendors and clients.
- Support month-end, quarter-end, and year-end closes by preparing missing-invoice lists and collecting documents.
- Serve as a point of contact for on-site teams regarding financial expenditures and revenues.
- Register travellers staying at the company's properties in Spain based on the documentation received.
- Follow up with utility and service providers so invoices are issued to the correct entity and received on time.
- Maintain the digital and physical finance archive, including the Finance storage cabinet.
- Support Finance and Operations with administrative tasks, including team-event logistics.
- Document processes in Notion and suggest improvements to the Finance Operations Manager.
Desired Qualifications
- French is a strong plus, and Spanish is a plus.
- Experience in hospitality, real estate, or short-term rentals is desirable.
- Experience in a multi-entity or international environment is desirable.
- Exposure to Payhawk, Business Central, or another spend-management tool is desirable.
About the company
Eterniti is a luxury vacation rental and property management group that owns and operates over 800 villas and chalets across 25 destinations in Europe, the United States, and the Caribbean, organized under Emerald Stay, Bo House, and Verbier Exclusive. It runs a fully integrated hospitality system with on-site staff and proprietary technology, handling guest services, year-round property management, and high-end concierge offerings instead of acting as a middleman. Unlike traditional rental agencies, Eterniti uses direct ownership and local teams to ensure consistent quality and fast resolution of issues, supported by a tech-driven approach to distribution and operations. Its goal is to expand internationally while preserving profitability and service quality through acquisitions and exclusive partnerships, backed by significant funding and strategic investments.
Company Size
11-50
Company Stage
Growth Equity (Non-Venture Capital)
Total Funding
$33M
Headquarters
Barcelona, Spain
Founded
2025
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Simplify's Take
What believers are saying
- March 2026’s €30 million Limestone Capital investment funds expansion, technology, and guest experience.
- Management says revenue doubled yearly for four years, supporting strong product-market fit.
- The branded portfolio already exceeds 800 properties, giving immediate scale for cross-selling and upselling.
What critics are saying
- Eterniti depends on Limestone Capital’s acquisition capital; rollout stops if funding tightens after 2026.
- Integrating acquired brands across Europe, America, and the Caribbean creates service failures and owner churn.
- Luxury villa demand is concentrated; one weak ski season or St. Tropez summer hits earnings fast.
What makes Eterniti unique
- Eterniti combines ownership, concierge, and year-round property management across 25 destinations.
- Emerald Stay, Bo House, and Verbier Exclusive target distinct luxury tiers with dedicated operations.
- Its 800-plus mostly exclusive villas and chalets create supply control competitors cannot easily match.
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Benefits
- Health Insurance
- Remote Work Options
- Flexible Work Hours
- Paid Vacation
- Wellness Program
- Employee Referral Bonus
- Company Social Events
- Employee Discounts