Program Coordinator

Job Description

Forte International Exchange Association is a non-profit organization designated by the Department of State as a J-1 secondary school student exchange program sponsor.  Forte is currently recruiting a program coordinator.

Responsibilities:

1.    Process paperwork concerning host family application, student placement, and student supervision.
a.    Host family application  and student placement (both initial placement and change placement)
-    Check for accuracy, completeness of HF application. Check for compliance with DoS rules and regulations
-    Check for two host family references for each host
-    Conduct criminal background check on all family members 18 years old or above
-    Check for host family inspection and orientation form
-    Check for photos as evidence of host family inspection
-    When a student is placed, forward a placement confirmation to foreign partner
-    Enter all data into respective sections of database
-    For any questions or problems concerning the issues above, report to supervisor and/or contact local representatives, area directors, national director or occasionally host families for corrections or solutions
b.    Student supervision
-    Check for student pre-departure orientation forms;
-    Check for student and host family post-arrival orientation forms
-    Check for monthly reports
-    Watch for student issues, student well-being, identify possible problems and report to supervisors
-    Write probation letters for students
2.    Process placement and supervision payment
3.    Local representative application and paperwork
-    Assess local rep application form
-    Conduct criminal background check
-    Two references (not from ADs or other field members)
4.    Conduct local representative training
-    As needed
-    Monthly “office hours” held by coordinator and national director
-    Record in database
5.    Edit quarterly newsletter meant for all parties related to the program
6.    Help with a monthly memorandum meant for local representatives.
7.    Develop, write and edit flyers, promotional materials etc.
8.    Answer phone calls
9.    Other office duties.


Please submit resume and cover letter

Qualifications

•    Bachelor’s degree
•    Good communication skills
•    Good writing and analytic abilities
•    Detail-orientated
•    Excellence at Microsoft Office.
•    Knowledge of Filemaker, Photoshop, and webpage administration is a plus.

Additional Information