Proposal Coordinator

Overview

The Proposal Coordinator is responsible for coordinating and supporting the company’s pursuit process and related activities to advance strategic business objectives and successful project capture efforts.  The Proposal Coordinator works directly in support of the Pursuits Manager and collaborates with Business Development, Marketing, Estimating, and other stakeholders to plan, develop, and execute project pursuits from opportunity qualification through contract award. In addition to coordinating active pursuits, the Proposal Coordinator supports the development, organization, validation, and maintenance of reusable proposal content within a SharePoint database.

Company Overview

Founded in 1979, Lemartec is a national general contractor and construction management firm and is part of the General Building group within MasTec’s Clean Energy and Infrastructure segment.

As MasTec’s vertical construction arm, Lemartec delivers complex projects across industrial, aviation, power, and large commercial markets. Led at the segment level by Manny García-Tuñón, the General Building Operating Group represents MasTec’s vertical construction capabilities and serves as the platform for future growth in this space. As a MasTec company, Lemartec maintains international capabilities and strategic partnerships throughout the Americas and the Caribbean, enabling the execution of some of the most complex projects in the industries we serve. Through MasTec’s network of more than 22,000 professionals and subject matter experts in Engineering, Procurement, and Construction across over 400 locations throughout North America and the Caribbean, Lemartec is uniquely positioned to serve a diversified customer base.

With experience across all 16 disciplines of construction, Lemartec combines deep technical expertise with the strength, scale, and financial backing of MasTec to successfully deliver projects of any size and complexity.

The General Building operating group is part of the MasTec Clean Energy & Infrastructure (CE&I) business segment. The CE&I segment generates over $4.5 billion in annual revenue, providing construction services across our renewables, industrial, infrastructure, and general building operating groups. Sustainability and safety are foundational to our culture and influence everything we do.

MasTec, a minority-owned Fortune 500 company, has shaped the construction industry for more than 90 years. With over 35,000 employees and 400 offices nationwide, we provide flexibility and career growth in dynamic work environments. Join one of the largest construction firms in the country (Engineering News-Record [ENR]: #1 in Power, #17 Top 50 Domestic Heavy Contractors, #20 Transportation Contractor).

Responsibilities

• Attends Pre-Bid Meetings and supports pursuit planning activities.
• Coordinates proposal and presentation development activities throughout the pursuit lifecycle
• Scheduling and facilitating pursuit Win Strategy meetings, proposal kick-off meetings, and other related activities, establishing timelines and deadlines
• Reviews RFP and bid/qualifications request documents so that client requirements are clearly understood and complied with
• Prepares Win Strategy Meeting and Proposal Outline forms, in line with the win strategy and client requirements
• Prepares a proposal schedule that includes ample time for submittal development, production, required reviews, and delivery
• Coordinates the proposal and presentation efforts with Marketing, Estimating, Operations, and other assigned resources
• Tailors proposal narratives, resumes, and project profile write-ups as needed, including accurately proofing and editing text
• Monitors progress and reports status of all submittal elements to the Opportunity Owner and assigned resources on a continuous basis to ensure the timely and quality preparation of a submittal
• Maintains pursuit records and opportunity information within CRM systems.
• Supports implementation of pursuit strategies and action items established during win strategy and other required review meetings
• Supports pursuits SOP compliance, document control, and continuous improvement initiatives
• Collaborate with Marketing, project teams, and other subject-matter experts to develop, validate, update, and maintain staff resumes, project profiles, narratives, and other reusable proposal content within SharePoint lists and libraries.
• Administers assigned content in accordance with established standards, including required fields, naming conventions, metadata, tagging, review schedules, update triggers, approvals, and document-control requirements.
• Identifies outdates, incomplete, duplicate, or conflicting information and coordinates with the appropriate content owners or subject-matter experts to obtain clarification and complete required corrections.
• Supports the development and continuous improvement of SharePoint library roadmaps, governance tools, workflows, trackers, and quality-control practices.

Qualifications

Work Experience and Education

• Must have minimum of (3) years of A/E/C/ Industry experience coordinating proposals, presentations, and other similar deliverables.

Knowledge, Skills and Abilities

• Microsoft Word, PowerPoint, Excel, Adobe Photoshop & InDesign
• Ability to manage multiple projects simultaneously
• Excellent time management & organizational skills
• Business writing
• Oral communication

Work Environment & Physical Requirements

• When visiting job sites, the work environment involves some exposure to hazards or physical risks, which require following basic safety precautions
• This work environment may involve moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors and/or loud noises

What's in it for You

Financial Wellbeing

• Compensation $55k–$75k / year, commensurate with experience
• Competitive pay with ongoing performance review and merit increase
• 401(k) with company match & Employee Stock Purchase Plan (ESPP)
• Flexible spending account (Healthcare & Dependent care)

Health & Wellness

• Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
• Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance, Weight Management Drug Discount
• Discounted National Gym Membership Network
• Employee Assistance Program

Family & Lifestyle

• Paid Time Off, Paid Holidays, Bereavement Leave
• Military Leave, including Benefits Continuation
• Employee Assistance Program

Planning for the Unexpected

• Short and long-term disability, life insurance, and accidental death & dismemberment
• Voluntary life insurance, accident, critical illness, hospital indemnity coverage
• Emergency Travel Assistance Program
• Group legal plan

Position may be subject to pre-employment screening, which may include a background check and drug testing. Accessibility: If you need accommodation as part of the employment process, contact [email protected]. Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information.

MasTec, Inc. is an Equal Employment Opportunity Employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal, and local laws regarding the consideration of unemployment status when making hiring decisions.

Disclaimer: MasTec and our Subsidiaries will never ask prospective employees for any form of payment or money transfer as part of a job application or onboarding. We do not ask prospective employees for information about credit cards or personal passwords, and it does not require applicants to purchase equipment or software. Ensure that all recruiter email addresses end in @mastec.com or @talent.icims.com. If you suspect you are the target of a scam, we advise you to contact your local law enforcement agency and report fraud at https://reportfraud.ftc.gov/.

MasTec Clean Energy & Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.

#LI-KB2

#HY-HYBRID