Pence Construction

Commercial general contractor for Oregon projects

Accounts Payable Specialist

Accounts Payable/ReceivableConfirmed live in the last 24 hours

Full-timePortland, OR, USANo salary listedIn-person

About the Job

Requirements

A two-year accounting degree or two years of accounts payable or similar processing experience is required.
Computer literacy, excellent Microsoft Excel and Office 365 skills, and working knowledge of accounting software are required.
Strong written and verbal communication, problem-solving, and analytical skills are required.
The employee must be able to read, write, and understand English.
The employee must be able to follow written and verbal instructions.
The employee must be able to work independently and exercise independent judgment within defined parameters.

Responsibilities

Receive, process, verify, and reconcile vendor invoices and statements, and complete payments.
Enter invoices daily into the company's enterprise resource planning platform.
Match job invoices with purchase orders and submit them for approval.
Assign overhead invoices in the system to appropriate personnel for approval.
Review and process credit card and fuel card statements by coding, entering, providing proper backup, and paying them.
Investigate and resolve problems associated with processing invoices and statements.
Partner with project teams to ensure accurate and timely payments to vendors and subcontractors.
Process expense reports.
Assist with and maintain standard operating procedures for accounts payable.
Receive, research, and resolve routine internal and external inquiries concerning account status, including communicating discrepancy resolutions to appropriate persons.
Report to work regularly, on time, and prepared to perform assigned tasks.
Perform duties safely and in an ethical and legal manner, following company policies and procedures.

The Accounts Payable Specialist will receive, process, verify and reconcile vendor invoices and statements, and complete payments.

To perform this job successfully, the employee must be able to perform each essential duty satisfactorily and in a timely manner. The following duties are representative of the job but are not all inclusive and other duties may be assigned as needed.

Accounts Payable duties:

· Daily entry of invoices into the Company's ERP platform

· Matches job invoices with purchase orders and submits for approval

· Assigns overhead invoices in system to appropriate personnel for approval

· Review, process credit card and fuel card statements- code, enter, proper back up and pay

· Investigates and resolves problems associated with the processing of invoices and statements.

· Partners with project teams to ensure accurate and timely payments to vendors and subcontractors

· Process expense reports

· Assist with and maintain standard operating procedures (SOP) for AP

· Receives, researches, and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons

· Regularly report to work, on time and prepared to perform all tasks as outlined in job description and / or assigned

· Perform duties in a safe, ethical and legal manner following the policies and procedures as established by the Company.

The following qualifications are representative of the knowledge, skills and abilities needed to perform the job but are not all inclusive.

· Two-year accounting degree or two years of accounts payable or similar processing experience.

· Computer literate with excellent MS Excel, Office 365 skills and a working knowledge of accounting software.

· Strong written and verbal communication, problem solving, and analytical skills.

· Must be able to read, write and understand English.

· Must be able to follow written and verbal instructions.

· Employee must be able to work independently, can exercise independent judgment within defined parameters.

About the Company

Pence Construction

Commercial general contractor for Oregon projects

Pence Construction is a commercial general contractor operating in Portland, Salem, and Bend, Oregon. The company manages construction projects for business owners, developers, and institutions, handling everything from planning and budgeting to on-site building and closeout. Its work includes coordinating design, obtaining permits, hiring and supervising subcontractors, scheduling, cost control, quality and safety oversight, and ensuring projects stay on time and within budget. Pence Construction differentiates itself through a local, multi-city presence in Oregon that enables close collaboration with owners and design teams across Portland, Salem, and Bend, and a focus on delivering commercial buildings and spaces rather than residential work. The company's goal is to deliver durable, well-constructed commercial facilities on schedule and within the agreed budget, meeting the owner's objectives and quality standards.

Company size: 51-200
Company stage: Growth Equity (Non-Venture Capital)
Total funding: $410K
Headquarters: Salem, OR
Founded: 1949

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