HR Generalist & Employee Relations·Confirmed live in the last 24 hours·
Full-timeNew York, NY, USA$80k - $90k /yr
About the Job
Requirements
A Bachelor's degree in a related field is required.
Three to five years of recruitment experience and knowledge across all areas of human resources are preferred.
Non-profit experience is required; experience in adoption, foster care systems, and child welfare is strongly preferred.
Proficiency in Microsoft Excel, Word, Outlook, and PowerPoint is required.
Experience with database platforms, particularly recruitment, training, and payroll systems, is required.
The candidate must be able to maintain discretion and confidentiality when handling sensitive information.
The candidate must demonstrate strong organizational and interpersonal skills, prioritize workload, administer processes, and resolve problems.
The candidate must have strong oral and written communication, public speaking, and presentation skills.
The candidate must be able to work both collaboratively and independently, multitask, and maintain attention to detail.
The candidate must demonstrate success conducting interviews by phone, video, and in person.
Responsibilities
Handle administrative tasks for recruiting, onboarding, and new-hire orientation.
Create and conduct virtual human resources trainings, including new-staff orientation and other directed trainings.
Manage recruitment and partner with hiring managers to clarify qualifications and screening criteria.
Create job descriptions and post openings internally and externally.
Respond to candidate inquiries, review resumes, conduct initial employment screenings, and coordinate subsequent interviews with candidates and hiring managers.
Communicate and collaborate with staffing agencies for temporary workers as needed.
Draft and transmit employment offer letters.
Process new hires for required clearances and conduct reference checks.
Oversee and manage employee team-building activities, incentive programs, and events, including birthday celebrations and holiday parties.
Represent the employer at community and career fairs.
Maintain and organize paper and digital employee personnel files in compliance with licensing audits and employment laws and regulations; recommend best practices and review policies and practices to maintain compliance.
Maintain knowledge of human resources trends, best practices, regulatory changes, and new technologies.
Assist with interpreting and executing personnel procedures and policies and provide guidance for business operations.
Assist with administering and providing information about employee benefits, leaves, payroll, time, and attendance.
Assist in maintaining the employee personnel manual and organizational chart, and contribute to policy development.
Handle employment-related questions and concerns, referring complex or sensitive matters to the Senior Director of Human Resources.
Attend and participate in employee disciplinary meetings and investigations.
Conduct exit interviews.
Adhere to standard operating procedures, including internal communications.
Perform other department- or agency-related duties and special projects as directed by the supervisor.
Desired Qualifications
Experience in adoption, foster care systems, and child welfare is strongly preferred.
Human resources certification is a plus.
Title: Generalist, Human Resources Reports to: Senior Director, Human Resources & Administration Department: Human Resources
Primary Purpose Spence-Chapin has an exciting opportunity to join the Human Resources Department as a Human Resources Generalist. We are seeking a highly skilled and experienced candidate who will support the Sr. Director, Human Resources, perform a wide range of HR functions and handle a variety of administrative and analytical duties. The ideal candidate will have experience in recruitment; deep knowledge of the screening, interviewing, and hiring processes, and experience as a human resources generalist. This individual will be a pivotal part of the HR team, ensuring the smooth execution of daily processes. The ideal candidate is resourceful and detail/deadline-oriented and able to handle multiple projects simultaneously. This is a full-time, in-person position with an annual salary range of $80,000-$90,000 commensurate with experience.
Spence-Chapin is a non-profit organization based in New York City that has been providing adoption services and adoption support for more than 110 years. At Spence-Chapin, we believe that every child deserves a family, and we work tirelessly to advocate for children in need of a permanent, loving home. Over our history, Spence-Chapin has served more than 25,000 children, women, and families through our main program areas: Comprehensive Domestic and International Adoption Programs; Birth Parent Services; Well-being Services; and International Humanitarian Aid through programs like our Granny Program to support children living in orphanages overseas.
Our work is made possible by the dedicated individuals on our staff. At Spence-Chapin we find joy in celebrating each other, our co-workers, and our clients. Everyone is treated with respect and dignity to strengthen the vibrancy of our community. We celebrate a culture of excellence, inclusivity, compassion, flexibility, and support. Spence-Chapin offers a competitive benefits package that includes full health benefits, generous PTO and holiday schedule, HRA & FSA plans, life insurance, retirement plan with employer contribution, paid maternity/paternity/adoption leave, commuter benefits, and more. Being part of the Spence-Chapin team is being part of a legacy, which for more than 110 years has provided critical services to children, women, and families around the world.
Responsibilities & Key Performance Indicators
Handle all administrative tasks for recruiting, onboarding, new hire orientation
Create and conduct virtual HR trainings including new staff orientation and other trainings as directed
Manage the recruitment process and partner with hiring managers to ensure clarity of qualifications and screening criteria
Create job descriptions and post job openings internally and externally
Respond to candidate inquiries, conduct resume reviews and initial employment screenings
Coordinate subsequent interviews with candidates and hiring managers
Communicate and collaborate with staffing agencies for temporary workers as needed
Draft and transmit employment offer letters
Process new hires for all required clearances and conduct reference checks
Oversee and manage employee team building activities, incentive programs and events including birthday celebrations, holiday party, etc.
Represent employer at community and career fairs
Maintain and organize paper and digital employee personnel files in compliance with licensing audits, federal, state, and local employment laws and regulations, and recommend best practices; review policies and practice to maintain compliance
Maintain knowledge of trends, best practices, regulatory changes, and new technologies in human resources
Assist in the interpretation and execution of personnel procedures and policies, and providing guidance for business operations
Assist in administering and providing information on employee benefits & leaves, payroll, time and attendance
Assist in the maintenance of employee personnel manual, organizational chart and contribute to the development of policies
Ability to apply discretion and maintain a high level of confidentiality when handling sensitive information
Handle employment-related questions/concerns from employees, referring complex and/or sensitive matters to the Sr. Director, HR
Attend and participate in employee disciplinary meetings and investigations
Conduct exit interviews
Adhere to standard operating procedures including internal communications
Perform any other department or agency-related duties or special projects as directed by supervisor
Education and Experience:
Bachelor’s Degree in related field required
3-5 years’ experience in recruitment and knowledge across all areas of human resources preferred
Exceptional communication, interpersonal and decision-making skills
Proven success in conducting interviews using various methods (phone, video, in-person)
Non-profit experience required; adoption, foster care systems and child welfare strongly preferred
HR certification is a plus
Technical Skills:
MS Office – Proficiency in Excel, Word, Outlook and PowerPoint
Experience with database platforms, particularly recruitment, training and payroll systems
Key Competencies:
Excellent organizational and interpersonal skills, including the ability to prioritize workload, administer, and resolve problems
Excellent oral and written communication skills; strong public speaking and presentation skills
Ability to work both collaboratively and independently
Ability to multitask and demonstrate strong attention to detail
Must be highly organized and possess a positive attitude
To apply: Please submit cover letter with salary requirement and resume.
This job description is not intended to detail every aspect of your job or list every task you may perform. It is provided as a general overview of the responsibilities and skills required to do this job successfully.