Academic Counselor

Job Description

The Allen School has an outstanding opportunity for an Academic Counselor- Senior to join their team.

About this Opportunity

The Undergraduate Advising Team is home to ten dedicated professional staff members who work collaboratively to provide holistic support to undergraduate students in the Allen School. The Allen School is competitive, with over 800 current UW student applicants last year and over 500 transfer students. The Academic Adviser- Senior will meet with current and prospective students facing academic and personal challenges. They must be knowledgeable about how to interact with these students and how to provide referrals for these situations appropriately. The Allen School is dedicated to being a welcoming place for all students. The person in this position must be able to interact with students from all backgrounds in a warm and professional manner.

This position manages all processes related to current students admitted to the Allen School through the transfer admissions pathway in addition to their advising responsibilities of an academic adviser. For transfer students admitted to the Allen School, the Academic Adviser -Senior leads and facilitates all transfer advising and orientation programming, organizes and teaches the CSE 390T transfer student seminar two quarters per academic year (traditionally autumn and spring quarter). They provide ongoing programming and advising support for these students through degree completion. As the Allen School continues to grow, an Academic Adviser - Senior must continue to adapt to the growing and changing needs of the students served in order to provide the best possible experience for all students.

Key Responsibilities

Advising & Student Services: 45%

• Current Allen School student advising: meet with students for schedule and degree planning, explain CSE and UW requirements, check satisfactory progress, address general questions and concerns; help students find UW and department resources and opportunities. This position is typically responsible for advising a caseload of approximately 275 undergraduate students. Their advising caseload primarily consists of transfer students, but they also advise students admitted to the Allen School through the Direct to Major (DTM) and current UW student admissions pathways as well.
•  Assist students with special requests and situations: write letters to confirm enrollment or graduation; approve UW satisfactory progress petitions; update student records; approve degree requirement exceptions.
•  Complete a quarterly Review of Progress for students on assigned caseload, initiate proactive advising outreach, and provide early intervention as deemed by the Continuation Policy or as necessary when working with students of concern or those on academic watch.
•  Work with faculty regarding course enrollment, management of struggling students, and other special requests and situations.
•  Update and maintain departmental materials and advising resources.
•  Keep informed of university, College of Arts and Sciences, and College of Engineering policies.
•  Represent the school at events; help facilitate activities and presentations for visitors; assist with Admitted Student Day.

Departmental Program Management: 40%

•  Lead all current transfer student-focused programming, including organization of the Allen School’s participation in UW-wide transfer student events and new transfer student Advising & Orientation to help facilitate CSE orientation for new majors; arrange make-up orientations; meet with new students to plan courses and long-term degree planning discuss application; lead summer registration sessions and advise newly admitted students on course selections.
• Serve as instructor of record for academic success courses such as CSE 390T: Transfer Seminar 2 times per academic year and Hire, train, and supervise undergraduate teaching assistants to support the course. This course promotes academic success by facilitating students’ engagement in their own learning. Specifically, the purpose of this course(s) is to ensure that transfer students are able to successfully transition to the Allen School. This course provides resources and a community for transfer students to excel in the Allen School. CSE 390T covers critical differences between UW CSE life and other schools based on previous transfer students' experiences. Topics will include significant differences between lecture and homework styles at UW, academic planning (graduating on time, class planning), and preparing for internships/industry. Teaching this course is a part of this position’s regular duties, does not authorize additional compensation, does not require nor confer a faculty title, and is subject to UWHR policies (e.g., student complaint resolution).
•  Maintain appropriate records and databases regarding transfer admissions.
•  Participate in Allen School transfer yield programming to support transfer student admissions and retention efforts.
•  Participate in Allen School Committees as assigned including, but not limited to, the CSE Scholarship Committee, CSE Undergraduate Admissions Committee, CSE Awards Committee, and others as needed.

Administrative Duties: 15%

•  Monitor and respond to daily emails and online chat questions; cover in-person and virtual drop-in advising hours, facilitate in-person and virtual scheduled advising appointments, assist with management of the CSE Ed discussion board.

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

• Bachelor’s Degree in related field, and at least three years of student counseling, student services, or related experience.
• Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.

Additional Qualifications

• Desire and ability to work with diverse student populations
• Ability to follow and manage multi-step processes
• Strong organizational skills and exceptional attention to detail
• Self-organization and the ability to independently lead and manage large scale projects and initiatives

Preferred Qualifications

•  Master’s Degree in related field
• Experience teaching or co-teaching a course
• Experience leading Advising & Orientation sessions and/or leading presentations for large audiences
• Desire to support the transfer student population through proactive advising practices
• Familiarity with UW systems, policies, and structure. Experience working with a highly competitive university program.

 Application Requirement

Cover Letter Questions:

• What motivates you to apply for this position that specifically supports transfer students in Computer Science and Computer Engineering? Please share how your skills and experiences align with the needs of our students and the mission of the school.
• Please share more information about how your experience and professional interests align with adult learners who have varied support needs through seminar course instruction and/or large-scale presentations. How will that experience contribute to your success in this role within the Allen School?

Compensation, Benefits and Position Details

Pay Range Minimum:

$77,556.00 annual

Pay Range Maximum:

$79,008.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

Not Applicable

About the UW 

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.  

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. 

Our Commitment 

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected]. 

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.