Administrative Assistant 3

Description:

Job Description Summary:

Under direction of the Assistant Dean of Students, the Administrative Assistant III will facilitate the daily activities of the San Francisco Peninsula Campus (SFPC), and serve all SFPC students, faculty, staff, and guests. This position supports all campus operations, including admissions, recruitment, student services, and academic programs.

Duties and Responsibilities:

• Work Environment:

  Office Location: [Location] Campus – Onsite

• This is an onsite position based in [Campus], requiring regular in-office presence to support daily operations, collaboration, and student or team engagement.
• Work is performed primarily on campus in a dynamic academic environment, with direct interaction across multidisciplinary teams.
• An Asterisk (*) denotes an “essential job function” for ADA purposes. (60%) Administrative Support
• As a first point of contact and representative of SMU, provide excellent service to all faculty, staff, students, and guests that adheres to regulations, policies, procedures and guidelines, including those related to privacy, safety and security.
• Provide effective and timely communication and information handling within the campus, among campuses, and to external people or agencies.
• Implement administrative procedures related to office functions, such as filing, record keeping, classroom/lab scheduling, inventory, compliance, and financial matters.
• Utilize appropriate online/electronic systems to accomplish administrative tasks.
• Provide staffing and support for university events.
• Monitor and maintain necessary levels of all supplies for the campus, including office, classroom, and labs.
• Assist with opening and closing the campus. (40%) General Support
• Assist faculty and staff with program-related activities such as arranging for copying, creation and distribution of documents for classes and school events.
• Work in collaboration with appropriate University personnel to implement appropriate policies and procedures.
• Provides services for recruitment, payroll, and personnel actions for faculty, staff, and student hires.
• Other duties as assigned.

Skills and Abilities:

• Ability to assist in budget development and preparation with responsibility for generating supporting documentation for administrative activities
• Ability to promote positive interactions between faculty, staff, students, and public
• Demonstrated ability to handle privileged information in a confidential manner
• Ability to read and carry out instructions
• Ability to hear, understand, and carry out verbal instructions
• Knowledge of proper grammar, punctuation, and spelling
• Ability to perform basic mathematical calculations, including fractions, decimals, and percentages
• Ability to read and write memos and correspondence in a clear concise manner
• Ability to organize and prioritize workload
• Ability to concentrate and tolerate interruptions by students and faculty
• Excellent communication skills and ability to effectively and quickly organize thoughts and communicate clearly with faculty, students, and public
• Skilled in typing, word processing, shorthand, or tape dictation
• Extensive computer experience on IBM/Windows platform with Word, Excel, Access, and other related software.

Minimum Qualifications

Education and/or Experience:

• High school diploma and formal secretarial training
• Associate degree preferred
• Minimum of three years experience as administrative support in a fast-paced, multi-task environment requiring a high degree of accuracy and independent activity

Work Environment:

Office Location: Foster City Campus – Onsite

• This is an onsite position based in Foster City, CA, requiring regular in-office presence to support daily operations, collaboration, and student or team engagement.
• Work is performed primarily on campus in a dynamic academic environment, with direct interaction across multidisciplinary teams.

Employee Status:

Regular

Exemption Status:

United States of America (Non-Exempt)

Time Type:

Full time

Job Shift:

Pay Range:

up to $28/hour, non exempt based on experience

Organization:

At Samuel Merritt University (SMU), we are dedicated to fostering a supportive, inclusive community committed to advancing healthcare through exceptional education, compassionate care, and community service. Known for our leading-edge programs in health sciences, SMU equips students and faculty with the knowledge and skills to make impactful contributions to health and wellness.

We are proud to be an equal opportunity employer. SMU welcomes applicants from all backgrounds and is committed to creating an inclusive workplace where anyone can thrive and reach their full potential.

Samuel Merritt University currently provides base salary ranges for all positions-on job advertisements-in the United States based on local requirements. Individual compensation will ultimately be determined based on a variety of relevant factors including but-not limited to qualifications, geographic location, and other relevant skills.

Benefits

Samuel Merritt University offers a comprehensive benefits package that includes:

• Medical, dental, and vision insurance
• Mental health and wellness resources
• Education reimbursement
• Employee discounts through Marketplace
• Paid vacation, sick leave, and parental leave
• Nine paid holidays, plus a paid holiday break between Christmas and New Year’s Day
• Two floating holidays
• One paid Volunteer Work Day
• Five Education Leave Days

Important Notice: Beware of Fraudulent Job Offers

Samuel Merritt University has been made aware of individuals posing as SMU recruiters, particularly for remote positions. To help protect yourself, please keep the following in mind:

• All legitimate job openings are posted on the SMU Careers page and trusted job boards.
• We will never ask you to provide payment for equipment or submit sensitive personal information before completing the formal hiring process.
• Official offers of employment are issued through Workday, not by text message or informal email.

Please remain cautious and protect your personal information throughout your job search.

Notice to Recruitment Agencies

Samuel Merritt University does not accept unsolicited resumes from recruitment agencies. Please do not forward resumes to our job application email address, SMU employees, or any other university location.  Samuel Merritt University is not responsible for fees associated with unsolicited resumes or candidate submissions.