Workday HR & Payroll Functional Analyst

ApplyBoard simplifies the study abroad application process by connecting international students, international student advisors, and educational institutions on one personalized platform. For more than a decade, ApplyBoard's team members have been dedicated to breaking down barriers to international education, while thriving at a company that invests in their career growth. Oursix core values guide us in our mission to educate the world, and are the foundation of our company culture. As an organization built on diversity, our team members are representative of the students we support.

The Opportunity:
ApplyBoard is seeking a Workday HCM & Payroll Functional Analyst to support one of our school partners in Florida. This role serves as the functional owner of HCM and Payroll business processes end to end.

You will translate how People and Payroll teams need to operate into scalable, well-governed Workday configurations. You will ensure data accuracy, maintain audit-ready processes, and continuously improve how we manage the full hire-to-retire and pay lifecycle. You are the trusted partner who ensures processes not only work, but continue to work through change and growth.

What You’ll Be Doing Every Day: 

Core HCM and position management

• (Support life-cycle HCM business processes) (recruiting, onboarding, compensation, benefits, payroll,) Hire-to-retire: job requisition, hire, onboarding, change job, transfers, leaves, termination, and offboarding

• Organization, supervisory, and position management, including headcount governance and position restrictions

• Business Process Framework: approval routing, condition rules, validation rules, and notifications

• EIBs, integration of data validation, and data conversion experience

• Configure Workday business processes and workflows

• Test and deploy system updates and enhancements 

• Troubleshoot user issues and system errors 

• Manage security roles and permissions 

• Coordinate with HR, Payroll, IT, Finance, and vendors 

• Support Workday's biannual software releases

• Recommend process improvements and automation opportunities

Compensation

• Merit, bonus, and equity cycles, including grid configuration, eligibility rules, validation logic, and executive readouts

• Compensation change processes and the downstream pay impacts they trigger

Absence and benefits

• Absence plans, accruals, and time-off business processes

• Benefits enrollment, life events, and carrier-facing data accuracy, including ACA reporting and 1094-C and 1095-C support

Payroll

• Payroll business processes and processing support, including pay calculation validation and audit

• Payroll parallel testing for releases and for any configuration change that touches pay

• Coordination of general ledger, tax, and carrier integrations with the integration team

Recruiting, onboarding, and talent (as applicable)

• Recruiting and applicant tracking workflow optimization and the onboarding experience

• Talent and performance processes such as check-ins, calibration, and development

What You Bring to the Table:

• 5+ years of hands-on Workday HCM with direct ownership of business process configuration (routing, conditions, validations)

• Production Workday Payroll experience, including parallel testing and pay calculation validation

• Proven reporting depth across advanced, matrix, and composite reports and calculated fields

• Hands-on configuration of Core HCM, position management, compensation, absence, and benefits (role-based security profiles)

• Strong stakeholder partnering able to run requirements sessions and turn business needs into governed configuration

• Working command of Workday security concepts and the bi-annual release and regression cycle

• EIBs, integration data validation, and data conversion experience

• Workday Payroll and HCM related certifications

• Higher education experience across faculty, staff, adjunct, and student-worker populations and academic-calendar pay cycles

• ACA and other HR compliance reporting experience

• Exposure to related systems such as ADP, an applicant tracking system, Okta, and ServiceNow

About ApplyBoard

ApplyBoard empowers students around the world to access international education. Our global team leverages cutting-edge technology to build innovative tools and share sector insights that support our network of international students and 1,500+ partner institutions. We've helped more than 1,300,000 students from over 180 countries with their study abroad journey so far, and we're just getting started.

Ready to join us? We're grateful for your interest in joining the ApplyBoard team. However, only select applicants will be contacted for an interview.

We may use artificial intelligence tools to support the hiring process, potentially while reviewing applications, analyzing resumes, or assessing applicant responses. These tools don't replace human judgment, and final hiring decisions are made by our team members. If you'd like more information about how your data is processed, please contact us.

ApplyBoard welcomes applications from people with disabilities. Accommodations are available upon request for candidates in all aspects of the hiring and selection process.