Employee Communications Specialist

The Employee Communications Specialist will support the planning, creation, and delivery of employee communications that help connect our people to Stantec’s purpose, strategy, culture, and business priorities. As a Communications Specialist, this role will bring strong communications expertise and sound judgment to a range of initiatives, working collaboratively with partners across the business to develop clear, engaging, and effective employee communications. The position offers opportunities to deepen expertise, broaden impact, and contribute within a global employee communications environment.

In this role, you’ll develop content for internal channels and coordinate communication activities across our regions and operations outside of North America. Working with employee communications colleagues, business partners, and subject matter experts, you will gather and synthesize information, develop communications materials, manage work plans and deliverables, and ensure communications align with Stantec’s voice, visual identity, standards, and processes.
You’ll be part of a collaborative Employee Communications team focused on supporting consistent, timely, and audience-centered communications across Stantec’s global operations. This role offers the opportunity to bring your communications expertise to a wide range of projects, collaborate with colleagues and partners across the business, and help employees understand what’s happening across Stantec and why it matters.
This role suits someone who is organized, curious, service-oriented, and proactive. It calls for attention to detail, sound judgment, tact, diplomacy, flexibility, a positive team mindset, strong time management, and the confidence to navigate ambiguity, seek input when needed, and handle sensitive information with care.

Role & Responsibilities:
•    Lead the development and delivery of employee communications plans, including timelines, channel coordination, and content tracking. 
•    Ensure communications are delivered in a timely and accurate manner and adhere to Stantec standards, processes, voice, and visual identity guidelines. 
•    Draft and edit clear, engaging content for internal channels, including emails, intranet articles, newsletters, event materials, and presentation copy. 
•    Gather and synthesize information from colleagues, subject matter experts, and internal partners to develop clear, audience-focused communications. 
•    Define and manage task requirements, deliverables, deadlines, and supporting information needed to complete assigned work. 
•    Maintain communication trackers, calendars, distribution lists, SharePoint records, and other planning tools to manage requests, deadlines, information, and follow-up. 
•    Support newsletters, town halls, campaigns, and other employee communication moments through planning, drafting, logistics, and post-activity follow-up. 
•    Work collaboratively with internal partners, including marketing, communications, digital, design, video, and leadership communications colleagues. 
•    Support the production of branded communications materials using approved Stantec templates, including presentations, intranet content, simple graphics, and campaign assets. 
•    Monitor communication activity and performance measures, using available insights to identify opportunities for continuous improvement. 
•    Proofread and quality check materials to ensure accuracy, consistency, accessibility, and professionalism. 
•    Contribute ideas and recommendations that improve how we communicate with employees and support a positive employee experience. 
•    Keep stakeholders informed of progress, risks, priorities, deliverables, and schedules. 
•    Demonstrate a personable, service-oriented approach when working with colleagues and internal partners, using sound judgment, tact, and diplomacy. 
•    Seek and incorporate feedback and input as appropriate to strengthen communication materials and ways of working. 
•    Build positive working relationships with colleagues and internal clients by being proactive, responsive, reliable, collaborative, and respectful of different perspectives. 
•    Handle confidential or sensitive information appropriately and use sound judgment in escalating questions or issues when needed. 
•    Contribute to additional assignments and special projects as required, including research, SharePoint or intranet updates, and other communications activities.

Education/Experience:

•    Post-secondary degree in communications, public relations, English, journalism, marketing, or a related field strongly preferred. 
•    Equivalent relevant experience, transferable skills, or a degree in another discipline may be considered where the candidate can demonstrate relevant communications expertise and experience. 
•    7+ years’ relevant experience in communications, marketing, public relations, journalism, employee engagement, or a related field. 
•    Demonstrated experience developing and delivering internal or employee communications, including campaigns, events, newsletters, intranet content, or employee engagement activities. 
•    Strong interest in employee communications and the ability to work effectively in a collaborative, global team environment.

Other Requirements:

•    Strong written and verbal communication skills, with demonstrated ability to develop clear, engaging, audience-focused communications. 
•    Detail-oriented and organized, with the ability to manage time, meet deadlines, and manage multiple requests and priorities with accuracy and professionalism. 
•    Ability to communicate professionally with colleagues, partners, and stakeholders at different levels of the organization. 
•    Collaborative working style, with the confidence to seek input when needed, offer ideas and recommendations, and respond constructively to feedback. 
•    Ability to work effectively as part of a team and independently, using sound judgment and initiative. 
•    Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint; experience with intranet, email, or digital publishing tools is an asset. 
•    Ability to work cross-culturally and support communications for diverse audiences across global regions. 
•    Working knowledge of desktop publishing, design, or digital content tools such as Adobe Creative Cloud, SharePoint, intranet platforms, or similar applications is an asset. 
•    Experience developing presentation materials and communication assets for a range of audiences and group settings. 
•    Ability to balance changing or conflicting priorities while maintaining quality, professionalism, and sound judgment. 
•    Personable and service-oriented, with tact, diplomacy, reliability, and respect for different perspectives. 
•    Curiosity, creativity, professionalism, and a commitment to continuous improvement and growth.