Warehouse Coordinator

Employment Type: Full-time

Shift:  1st Shift

Work Status: Onsite

Position Summary

The Warehouse Coordinator provides warehouse coordination and administrative support for the warehouse management team.  They perform daily data entry for inbound and outbound materials, as well as maintain and file records and legal documents in accordance with our outbound logistic carriers.  The Warehouse Coordinator reviews and analyzes data regarding discrepancies of inbound raw materials and outbound finished goods shipments. 

Measures of success:

• Transactional Accuracy as a % of total transactions
• Inventory Accuracy as a % of adjustments/moves
• Customer Service as it relates to warehouse customer feedback
• PO Receipt Timeliness by managing working queue completeness
• Working Queue Complete and Cleanliness daily

Responsibilities

• Receive, dispatch, and contribute to the management of warehouse stock and oversee and administer distribution operations.
• Utilize Enterprise Resource Planning (ERP) to perform a wide variety of tasks associated with the administration of the warehouse functions.
• Perform data entry associated with incoming material purchases, job material moves, maintenance, repair and operations (MROs), purchase orders, daily shipments, and UPS freight charges.
• Print out packing lists and bills of lading (BOL) as requested for warehouse personnel.
• Develop and coordinate warehouse operating procedures for shipping and receiving of materials.
• Check and document incoming stock and reconciles inventory in the warehouse management system.
• Distribute customer orders to warehouse personnel for picking, packing, and shipping. Handle communication between freight companies and warehouse customers.
• Carry out inventory transaction moves within the ERP system.
• Perform administrative duties such as calling carriers to pick up trailers, filing daily shipment documents, copying daily UPS manifests, preparing consignment paperwork for changes to orders, and calling buyers with discrepancies.
• Communicate with Customer Care department regarding proof of deliveries (POD) and BOL requests and to solve concerns related to shipping (e.g., pro# tracking, shipment disputes-lost/found, third-party truck freight scheduling etc.
• Pick up and process weekly inter-company shipping documents.
• Generate required shipping documents, assign pro numbers, ship trucks electronically, and process all paperwork in accordance with warehouse procedures.
• Process all freight billing resolutions through Traffic Audit Bureau (TAB) software and trucking data to verify freight contracts are intact.
• Understand and review all trucking contracts, which are filed and compared to verify past and current increases and trends.
• Actively audit cycle counts and provide comprehensive feedback as to how and why counts are under/over.
• Produce all required documents for Rhody Job Materials, Finished Goods, and Kanbans.
• Actively works with the Buyers to resolve all incoming and outgoing receipt concerns in real time.
• Performs other duties as required or directed.

Qualifications

Required:

• High school diploma or equivalent
• 5+ years of experience in warehouse handling and equipment operating skills
• Strong Microsoft Office skills with the ability to process large data sets and analyze data via Excel, Pivot Tables, and PowerBI
• Experience with ERP systems and utilizing software to drive warehouse data and provide insight to the operations team
• Understanding and ability to utilize computerized maintenance management system (CMMS) Limble for warehouse concerns and activities
• Administrative experience required with a demonstrated ability to provide excellent customer service to internal and external customers
• Ability to use personal computer, computer software, copy and fax machines, and telephones
• Excellent clerical skills (typing, reading, math and spelling) and knowledge of office procedures
• Strong organizational skills are required to meet Taco’s ever-changing business requirements
• Ability to multi-task in a fast-paced environment 
• Ability to work and contribute effectively to a team-oriented atmosphere is essential
• Effective conflict management and decision-making skills

Preferred:

• Associates degree in data analytics or related field

Work Environment

This position works in both office and warehouse environments. Verbal and auditory capability are required. This position will be required to work in areas where safety equipment or personal protective gear is required.

This position reports into the site every day.