Office Associate - Hoyt Shared Staff Center

JOB TITLE:  

Office Associate – Hoyt Shared Staff Center   

JOB PURPOSE:   

Perform advanced office and administrative/management support tasks.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Serve as the front office for the Hoyt Hall Shared Staff Center, assisting students, faculty, staff, and visitors for the Departments of English and Modern & Classical Languages.
• Perform administrative tasks and projects. Analyze, process and maintain information as required. 
• Assist supervisor by researching problems and providing resolution(s) as directed.
• Perform bookkeeping duties, including p-card reconciliations and reimbursements. Organize data and oversee office functions as required.
• Maintain records and prepare reports as needed, including course scheduling in Banner.
• May perform a variety of marketing, website, and special event projects and tasks.
• Explain department and University procedures to students, faculty, and staff.
• Perform special projects, as directed.
• May guide and assist with supervision of student employees as required.

SUPPLEMENTAL FUNCTIONS:

• May assist with departmental budget planning process including research and provide/prepare financial reports.
• Assist with revision of forms and office procedures. 

COMPETENCIES:

• Adaptability
• Analysis/Problem Identification
• Attention to detail
• Consistency
• Initiative
• Quality Orientation
• Work Prioritization & Management

MINIMUM QUALIFICATIONS:  

Education: High School Diploma or GED

Experience: 2 years progressively responsible work-related experience

Required licensure, certification, registration or other requirements:  None

Experience Evaluation

Minimum experience requirements are evaluated on a full-time equivalent (FTE) basis. Relevant part-time experience will be prorated based on hours worked. For example, two years working an average of 20 hours per week is equivalent to approximately one year of full-time experience.

Applicants must include the average hours worked per week for all current and previous positions. Failure to provide this information may affect the evaluation of qualifications.

DESIRED QUALIFICATIONS:   

Associate’s degree and/or equivalent combination of education and experience 

Experience with electronic and paper record keeping 

Experience in an office or customer service role 

Experience with Banner, WyoCloud, or similar university systems 

Experience in higher education 

Excellent written and verbal communication skills    

REQUIRED APPLICATION MATERIALS: 

Complete the online application.  The department additionally requests candidates upload the following document(s) for a complete application: 

1. Cover letter 
2. Resume or C.V. 
3. Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position). 

WORK LOCATION: 

On-campus: This position provides vital support to campus customers, and the successful candidate must be available to work on campus. 

 WORK AUTHORIZATION REQUIREMENTS: 

HIRING STATEMENT/EEO:   

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at 307-766-2377 or email [email protected].  

ABOUT LARAMIE: 

The University of Wyoming is located in Laramie, a charming town of 30,000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university, helping to make it a leader in academics, research, and outreach with state-of-the-art facilities and strong community ties. We invite you to learn  more about Laramie by visiting the About Laramie website. 

Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range and the metropolitan Denver area. Laramie’s beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/ 

Posted Salary Range: 38700-45408