Event Operations Assistant

VARSITY SPIRIT, A VARSITY BRANDS COMPANY - THE DRIVING FORCE IN SPIRIT ACROSS CHEER, DANCE, BAND AND YEARBOOK

For over 50 years, Varsity Spirit has been the leading global source for all things spirit, including cheerleading, dance team, performing arts and yearbook. Focused on safety, entertainment and traditional school leadership, Varsity Spirit’s 5,000+ employees are dedicated to celebrating school spirit. A leader in apparel innovation, educational camps, clinics, competitions, and yearbook, Varsity Spirit impacts more than a million athletes each year.

OUR COMMITMENT TO SAFETY

At Varsity Spirit, the safety and wellbeing of the young people we serve is of the utmost importance. Since our inception 50 years ago, we have been – and remain – steadfastly committed to doing our part to create a safe and positive environment for our participants’ physical, emotional, and social development, and promoting an environment free from abuse and misconduct. Varsity has a zero tolerance for abuse in its programs, events, and associated business activities. Varsity is committed to reporting all suspicions, allegations, and incidents of abuse in full accordance with local laws and reporting requirements. Learn more at Our Commitment to Safety - Varsity.com.

JOB TYPE: Onsite

LOCATION DETAILS: Ocean Township, New Jersey

This is a seasonal part-time position (about 25 hours/week, Wednesday through Friday), in-office with flexibility for occasional extended hours during peak event seasons.

The targeted start-date for this position is January 4th, and the end date will be July 15th.

Pay Rate: $18/hour

HOW YOU WILL MAKE AN IMPACT

The Event Operations Assistant team member supports the day-to-day functions of the Operations Team zone of the OneBeat warehouse. This role assists with production of printed materials, inventory tracking, and general warehouse organization to ensure timely preparation and distribution of event assets.

The position requires strong attention to detail, reliability, and the ability to thrive in a fast-paced, seasonal workflow. The Warehouse and Print Operations Team Member plays an essential role in maintaining operational efficiency across tour and production cycles.

This role reports directly to the VP of Operations and Warehouse and Print Operations Team Lead and works closely with the Operations Team, Production Department, Merch and Awards Departments.

WHAT YOU WILL DO

• Digitally format and prepare weekly event programs and printed materials for all scheduled events, ensuring accuracy, consistency, and on-time completion.
• Use Microsoft Word Mail Merge and related tools to generate personalized event documents
• Operate and maintain in-house print equipment ensuring that the printers are functioning
• Restock and maintain roadcases with printed materials and check-in supplies weekly.
• Support coordination with print vendors (e.g., Minute Man Press) for cutting, binding, or
• Accurately organize, label, and pack printed event materials for shipment to each event
• Track and manage inventory of printed materials and supplies, communicating low stock or
• Maintain an organized, efficient, and clean print and warehouse workspaces.
• Demonstrate strong time management skills by prioritizing multiple projects, adapting to lastminute changes, and consistently meeting tight deadlines in a fast-paced production
• Support special projects and other operational duties as assigned.

QUALIFICATIONS

KNOWLEDGE/ SKILLS/ ABILITIES

• Ability to lift and move boxes (up to 40 lbs) safely and efficiently, and work on your feet for extended periods.
• Comfortable working in both office and warehouse settings, with periods of physical activity and movement.
• Excellent attention to detail with a commitment to accuracy and quality of event materials.
• Strong organizational and time management skills; able to balance multiple priorities in a fast-paced environment.
• Strong general computer literacy and comfort working with printers, labelers, and warehouse equipment.
• Proficiency in Microsoft Office 365 (especially Excel, Outlook, and Teams)
• Strong written and verbal communication skills
• Experience with Asana or other project management tools is a plus!

#LI-EM1

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job.

OUR VALUES

Service - We lead with heart. We champion community.

Passion - We love what we do. It fuels our purpose.

Integrity - We do what we promise. We own our actions and decisions.

Respect - We earn it by giving it. Because everyone deserves it.

Innovation - We never stop striving to be better. For ourselves and our community.

Transparency - We are committed to openness and honesty in everything we do.

OUR BENEFITS

We are committed to putting you and your families first. For benefits eligible roles, we offer a variety of choices and costs as well as program enhancements that align with our responsibility to elevate the employee experience. Some of our offerings include:

• Comprehensive Health Care Benefits
• HSA Employer Contribution/ FSA Opportunities
• Wellbeing Program
• 401(k) plan with company matching
• Company paid Life, AD&D, and Short-Term Disability
• Generous My Time Off & Paid Holidays
• Varsity Brands Ownership Program
• Employee Resource Groups
• Access to Financial Coaching and member-owned Credit Union
• St. Jude Partnership & Volunteer Opportunities
• Employee Perks including discounts on personal apparel and equipment!

Eligibility for company-sponsored benefits is determined by scheduled work hours, and the terms of the applicable benefit plans. Benefit offerings and eligibility requirements may vary by position and are subject to change in accordance with plan documents and applicable law.

Varsity Brands companies are equal opportunity employers. Qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, citizenship, gender, sexual orientation, gender identity, veteran’s status, age or disability.