Administrative and Documentation Specialist

Overview

Job specifications are intended to present a descriptive list of the range of duties performed by employees. Specifications are not intended to reflect all duties performed within the job.

SUMMARY:

The Administrative and Documentation Specialist provides administrative and documentation support to a Navy program office, Field Activity, or contractor team, collecting and arranging information used to formulate complex reports and presentations, maintaining organized filing and document control systems, and managing multiple concurrent tasks and deadlines. This role prefers an Associate's Degree in a business related field, along with three (3) years of general experience in the collection and arrangement of information used to formulate complex reports, presentations, and similar documentation, and one (1) year of experience providing support for a Navy program office, Field Activity, or contractor; strong organizational skills, time management, communication skills, and proficiency in Microsoft Office are required. This position requires a DoD Secret or higher security clearance, or the ability to obtain and maintain a Secret clearance; U.S. Citizenship is required.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Collect and arrange information used to prepare complex reports, presentations, and related documentation.• Provide administrative support to program office staff, including scheduling, correspondence, and file management.• Maintain organized filing and document control systems.• Manage multiple concurrent tasks and deadlines using strong organizational and time-management skills.• Prepare and format documents, reports, and presentations using Microsoft Office applications.• Communicate effectively, both orally and in writing, with program staff and customer representatives.• Assist with document tracking, distribution, and records management.• Support Navy program office, Field Activity, or contractor administrative functions as needed.• Perform other duties as assigned.

EXPERIENCE, EDUCATION, AND LICENSURE:

• Associate's Degree in a business related field is preferred. Three (3) years general experience in collection and arrangement of information used to formulate complex reports, presentations and similar documentation.

• One (1) year of experience providing support for a Navy program office, Field Activity, or contractor. Experience should demonstrate organizational skills as well as efficient time management and the ability to multi-task. Good oral and written communications skills and well as proficiency in the use of Microsoft Office software applications.

REASONABLE ACCOMMODATIONS:

Reasonable accommodation may be made to enable individuals with disabilities to perform the following essential functions.

SUPERVISORY RESPONSIBILITIES:

None.

WORK ENVIRONMENT:

Work is typically performed in an office setting, which may include a Navy program office or Field Activity.

PHYSICAL REQUIREMENTS:

May require lifting up to 25 pounds.

WORK AUTHORIZATION/SECURITY CLEARANCE:

DoD Secret or higher security clearance, or the ability to obtain and maintain a Secret clearance. U.S. Citizenship is required.

ADDITIONAL QUALIFYING FACTORS:

As a condition of employment, must pass a pre-employment drug screening, as well as have acceptable reference and background check results.

As an equal opportunity employer, The Tatitlek Corporation recognizes that our strength lies in our people. Discrimination and all unlawful harassment, including sexual harassment, in employment is not tolerated. We encourage success based on our individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, protected veteran status or employment. We support and obey laws that prohibit discrimination everywhere we do business.

BENEFITS:

For more information please visit https://careers-tatitlek.icims.com/

Salary