OU Health

Academic health system delivering specialized care

Executive Assistant - Oklahoma Children’s Hospital Executive Team

Executive SupportPosted on Nov 13

Full-timeOklahoma City, OK, USANo salary listedIn-person

About the Job

Requirements

A bachelor's degree is required.
At least 5 years of Executive Assistant experience is required.
Advanced knowledge of office procedures and equipment is required.
Advanced knowledge of accounting principles and basic arithmetic, including multiplication, division, and percentages, is required.
Advanced written communication skills, including spelling, grammar, and punctuation, are required.
Advanced interpersonal skills for interacting with employees, clients, and customers are required.
General computer skills and general spreadsheet knowledge are required.
The ability to maintain and handle confidential information appropriately is required.
Typing and keyboarding skills sufficient to meet the position's requirements are required.

Responsibilities

Plan and schedule complex executive calendars, meetings, and conference calls; anticipate executive needs and prioritize appointments and meetings according to topic and executive availability.
Prepare detailed meeting agendas, take accurate minutes, and follow up on action items.
Handle sensitive and confidential information with discretion.
Screen and prioritize phone calls and emails as a gatekeeper.
Prepare documents and outgoing communications.
Compile data for reports, prepare expense reports, and prepare and edit executive presentations.
Book domestic and international travel arrangements.
Manage multiple projects simultaneously and follow through on issues in a timely manner.
Perform advanced tactical and strategic administrative support tasks.
Review, distribute, and respond to correspondence.
Prepare analyses of information or data using Excel.
Escalate issues and barriers that affect the ability to complete work assignments.
Maintain established departmental policies, procedures, and objectives, including regulatory records for licenses, reports, and notifications as necessary.
Coordinate ordering and distribution of supplies and handle problems concerning materials received.
Assist with other clerical functions when needed.
Perform other duties as assigned.

Position Title:

Executive Assistant - Oklahoma Children’s Hospital Executive Team

Department:

Administration

Job Description:

General Description: Provide high-level administrative support to the OUH Health Executives, usually C-Suite executives, ensuring streamlined daily operations.

Essential Responsibilities:

Takes ownership of complex calendars by planning and scheduling meetings and conference calls, anticipating the needs of the executive(s), and prioritizes appointments/meetings according to the topic and executive availability.
Prepares detailed meeting agendas, takes accurate minutes, and follows up on any action items.
Handles sensitive/confidential information requiring high level of discretion and confidentiality.
Acts as a gatekeeper, screening and prioritizing phone calls and emails.
Prepares documents and outgoing communications as necessary.
Performs advanced duties such as compiling data for reports, preparing expense reports, and preparing/editing executive presentations.
Books travel arrangements, both domestic and international.
Manages multiple projects simultaneously and follow through on issues in a timely manner.
Performs advanced tactical and strategic administrative support tasks.
Reviews, distributes, and responds to correspondence.
Prepares analyses of information or data using excel.
Understands when to escalate issues and barriers to ability to complete work assignments.
Maintains established departmental policies, procedures, and objectives including regulatory records for license, reports, and notifications as necessary.
Coordinates ordering and distribution of supplies and handles problems concerning material received
Assists with other clerical functions when needed
Performs other duties as assigned

Minimum Qualifications:

Education: Bachelor’s degree required.

Experience: 5+ years of Executive Assistant experience required.

License(s)/Certification(s)/Registration(s) Required: N/A

Knowledge, Skills and Abilities:

Advanced knowledge of office procedures and equipment.
Must have a advanced knowledge of the principles of accounting with basic arithmetic skills of multiplication, division and percentages.
Good advanced written communication skills to include spelling, grammar and punctuation.
Will need advanced interpersonal skills for interaction with employees, clients and customers.
General computer skills with general spreadsheet knowledge.
Ability to maintain and handle confidential information appropriately.
Typing/keyboarding skills sufficient to meet the requirements of the position.

This is a Safety Sensitive position under 63 0.S. 427.8 and is subject to a zero-tolerance drug and alcohol standard in compliance with Oklahoma law.

Current OU Health Employees - Please click HERE to login.

OU Health is an equal opportunity employer. We offer a comprehensive benefits package, including PTO, 401(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, create peace of mind for you and your family.

About the Company

OU Health

Academic health system delivering specialized care

OU Health is the flagship academic health system for Oklahoma, partnered with the University of Oklahoma, delivering advanced medical care for severe and life-threatening conditions. Its offerings come from a network of hospitals and specialists that use cutting-edge technology, clinical expertise, and research-driven practices to diagnose and treat patients, educate students, and train clinicians. OU Health differentiates itself through its status as Oklahoma’s academic health center, its collaboration with a major university, and a strong focus on inclusive culture, career development, and continuous improvement to provide compassionate, civil, and patient-centered care. The company aims to become Oklahoma’s destination of choice for healthcare, and to be Oklahoma’s Employer of Choice by attracting and retaining diverse talent who can contribute to innovative patient care and improved outcomes.

Company size: 1,001-5,000
Company stage: Grant
Total funding: $1.7M
Headquarters: Oklahoma City, OK
Founded: Not listed

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