Human Resources Coordinator

Join Ferrovial: Where Innovation Meets Opportunity

Are you ready to elevate your career with a global leader in infrastructure solving complex problems and generating a positive outcome on people’s lives? At Ferrovial, we are not just a company; we are a community of innovators and trailblazers. Ferrovial is also leading the development of the New Terminal One at JFK International Airport. Ferrovial shares trade under the ticker symbol FER on two stock markets: Nasdaq in the U.S. (Nasdaq100 Index) and the Spanish Stock Exchanges (IBEX 35). Ferrovial is included in globally recognized sustainability indices such as the Dow Jones Best-in-Class Index. We operate in more than 15 countries and have a workforce of over 22,000 professionals worldwide. Ferrovial’s activity is carried out through our business units, including Highways, Airports, Construction, and Energy.  

Ferrovial Construction is internationally recognized for its capacity to design and build civil engineering and construction projects, mainly in large transportation infrastructure. Its track-record to date includes more than 304 miles of tunnels, 11,930 miles of roads (including 2,485 miles of highways), 2920 miles of railroad lines (including 434 miles of high-speed railroads) and 16,994 miles of road maintenance and repair.

Why Ferrovial?

• Global presence, local impact: Be part of a company that is shaping the future of infrastructure worldwide, with challenging roles and projects that make a real difference.
• Collaborative excellence: Work alongside talented professionals in a collaborative environment where your ideas and contributions are valued.    
• Inclusive Culture: Thrive in an innovative and respectful workplace that values every voice, celebrates what makes us unique and turns differences into innovation.
• Career growth: Benefit from global and cross-business unit mobility, with development processes designed to ensure your professional growth.
• Compelling benefits and employee wellbeing: Enjoy a comprehensive benefits package that rewards your hard work and dedication and take advantage of initiatives designed to support your physical and psychological health.
• Productivity tools: Utilize cutting-edge tools like Microsoft Copilot to enhance your productivity and efficiency.

Job Description:

Overview:

The Human Resources Coordinator supports the day-to-day operations of the Human Resources department and administers Human Resources policies and procedures under the direction of the Human Resources Operations Manager. This position assists with recruiting, onboarding, employee records, HR documentation, benefits support, personnel actions, compliance tracking, employee communications, HRIS updates, reporting, and special projects. The Human Resources Coordinator serves as a point of contact for employees and candidates while helping ensure HR processes are accurate, timely, confidential, and aligned with company policies, applicable employment laws, and Ferrovial standards.

Responsibilities and Duties:

Human Resources Coordination and Department Support

• Work directly with and report to the Human Resources Operations Manager regarding HR matters.

• Support the Human Resources Operations Manager in administering company HR policies, procedures, benefits, and employment practices.

• Serve as a day-to-day HR contact for employees, candidates, hiring managers, and internal stakeholders.

• Respond to general HR questions and provide guidance in coordination with the HR Manager, HR team members, Payroll, Benefits, and other departments as needed.

• Support HR initiatives, employee engagement activities, process improvements, and special projects as assigned.

Recruiting, Staffing, and Candidate Coordination

• Assist with recruiting activities, including job postings, candidate screening, interview coordination, applicant tracking, and communication with candidates.

• Partner with hiring managers to determine staffing needs and support the interview process.

• Coordinate interviews with hiring managers and follow up on interview status as needed.

• Perform or assist with in-person, phone, or virtual candidate interviews as assigned.

• Assist with reference checks, background checks, pre-employment screenings, assessments, and related hiring documentation.

• Maintain relationships with internal and external contacts to support staffing goals.

• Communicate employer information, job details, and benefits information during the screening and recruiting process.

• Stay current on the company’s organization structure, personnel policies, and applicable federal and state employment practices.

Onboarding, Employee Records, and Personnel Administration

• Coordinate onboarding activities, including new hire paperwork, orientation scheduling, documentation collection, and preparation of onboarding materials.

• Assist employees with completion of new hire paperwork and required employment forms.

• Create, organize, maintain, and update employee personnel files, HR records, and HRIS information accurately and confidentially.

• Process, track, and maintain personnel actions, employee changes, benefits elections, employment updates, and related HR documentation.

• Support employee offboarding activities, including exit documentation and related administrative follow-up.

• Compile and maintain HR reports, metrics, trackers, personnel documentation, and employment activity reports.

• Ensure HR records and documentation are complete, accurate, organized, and maintained in accordance with company standards.

Benefits, Compliance, and Employee Support

• Assist with benefits administration, including benefits elections, employee changes, open enrollment support, employee inquiries, and related documentation.

• Support 401(k), leave administration, FMLA tracking, employment verification, and other HR compliance processes as assigned.

• Coordinate employee benefit deductions and related updates with Payroll as needed.

• Help ensure compliance with EEO, Civil Rights, HIPAA, FMLA, employment documentation, company policies, and applicable federal, state, and local employment laws and regulations.

• Assist with training coordination, compliance reminders, employee communications, and documentation of required acknowledgments or completions.

• Handle confidential and sensitive employee information with discretion, professionalism, and tact.

Communication, Reporting, and Team Support

• Communicate professionally with employees, candidates, hiring managers, HR team members, Payroll, Benefits, leadership, vendors, and external contacts.

• Prepare and maintain HR communications, meeting agendas, notes, employee action notices, reports, trackers, and other HR documentation.

• Support timely follow-up on HR requests, employee inquiries, recruiting tasks, onboarding items, compliance deadlines, and administrative priorities.

• Foster collaborative partnerships with multiple departments and support positive employee relationships.

• Demonstrate strong organization, attention to detail, confidentiality, communication, reliability, teamwork, accountability, and commitment to high standards.

• Other unlisted duties will be assigned.

Qualifications:

• Undergraduate Degree in Human Resources or related field preferred.  A combination of experience and education may be considered for equivalency of an Undergraduate degree.

• Designated Human Resource certifications or training a plus.

• Basic knowledge of employment compliance matters, including Federal Labor Standards, Act, Title VII, Davis Bacon, ADA, FMLA, FFCRA, CARES, etc.

• Minimum of three to five (3-5) years of experience working in an HR department.

• Minimum of three years working consistently with HRIS software, preferably Workday.

The Statements herein are intended to describe the general nature and levels of work performed by employees, but are not a complete list of responsibilities, duties and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

Ferrovial provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, gender, national origin, age, disability, or status as a Vietnam Era or special disabled veteran in accordance with applicable federal and state laws. Ferrovial complies with applicable local, state and federal laws governing nondiscrimination in employment at each location the Company operates. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, leaves of absence, compensation, and training.

Seize the challenge. Move the world together! Innovative, creative, respectful, and diverse are some of the ways we describe ourselves. We are motivated by challenges, and we collaborate across our business units to move the world together. Your journey to a fulfilling career starts here!

Ferrovial is an equal opportunity employer. We treat all jobs applications equally, regardless of gender, color, race, ethnicity, religion, national origin, age, disability, pregnancy, sexual orientation, gender identity and expression, covered veteran status or protected genetic information (each, a “Protected Class”), or any other protected class in accordance with applicable laws.

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