Atlantic Health System

Non-profit healthcare provider with physician network

Administrative Assistant

Administrative SupportConfirmed live in the last 24 hours

Full-timeMorristown, NJ, USA$20.97 - $34.64 /hrIn-person

About the Job

Requirements

High School Diploma or equivalent.
Minimum 2 years of experience in Business Administration or a relevant area.

Responsibilities

Provide administrative support to leadership and staff within the Physician Enterprise Coding Education and Health Information Management Department to support efficient daily operations.
Coordinate and schedule meetings, training sessions, committee meetings, and appointments; manage calendars and maintain departmental contact lists.
Prepare, edit, and distribute correspondence, reports, presentations, meeting materials, and other departmental communications.
Answer and direct phone calls, monitor departmental mailboxes, and respond to inquiries in a professional and timely manner.
Maintain departmental records, filing systems, and electronic documentation while ensuring confidentiality and compliance with organizational policies.
Assist with invoice processing, expense reporting, budget tracking, purchase orders, and other administrative financial functions.
Support departmental projects, audits, educational initiatives, and operational activities through coordination, tracking, and follow-up.
Coordinate travel arrangements, conference registrations, meeting logistics, vendor interactions, and related administrative activities.
Assist with data collection, report preparation, spreadsheet management, and presentation development for leadership and departmental initiatives.
Serve as a liaison between the Coding Education and Health Information Management Department and internal and external stakeholders, maintaining effective communication, and perform other assigned duties and special projects.

Desired Qualifications

Bachelor's degree in Business Administration or a related field.

Administrative Assistant provides comprehensive administrative and operational support to the Physician Enterprise Coding Education and Health Information Management (HIM) Department and Director. This role is responsible for ensuring the efficient day-to-day operation of the department through coordination of meetings, management of schedules, preparation of correspondence and reports, maintenance of records, and support of departmental initiatives. The incumbent handles confidential and time-sensitive information with discretion, collaborates with internal and external stakeholders, and facilitates communication across multiple teams. The Administrative Assistant is expected to deliver high-quality administrative support while maintaining professionalism, accuracy, organization, and exceptional customer service.

Principal Accountabilities:

Provides administrative support to leadership and staff within the Physician Enterprise Coding Education and HIM Department to support efficient daily operations.
Coordinates and schedules meetings, training sessions, committee meetings, and appointments; manages calendars and maintains departmental contact lists.
Prepares, edits, and distributes correspondence, reports, presentations, meeting materials, and other departmental communications.
Answers and directs phone calls, monitors departmental mailboxes, and responds to inquiries in a professional and timely manner.
Maintains departmental records, filing systems, and electronic documentation while ensuring confidentiality and compliance with organizational policies.
Assists with invoice processing, expense reporting, budget tracking, purchase orders, and other administrative financial functions.
Supports departmental projects, audits, educational initiatives, and operational activities through coordination, tracking, and follow-up.
Coordinates travel arrangements, conference registrations, meeting logistics, vendor interactions, and related administrative activities.
Assists with data collection, report preparation, spreadsheet management, and presentation development for leadership and departmental initiatives.
Serves as a liaison between the Coding Education and HIM Department and internal and external stakeholders, maintaining effective communication and performing other duties and special projects as assigned.

Required:
1. High School Diploma or equivalent.
2. Minimum 2 years of experience in Business Administration or relevant area.

Preferred:
1. Bachelor's degree in Business Administration or related field.

Minimum Salary (Hourly Rate): 20.970000

Maximum Salary (Hourly Rate): 34.640000

Salary Admin Plan: CLE

About the Company

Atlantic Health System

Non-profit healthcare provider with physician network

Atlantic Health System is a large non-profit healthcare network in New Jersey that runs hospitals, outpatient centers, urgent care clinics, and a physician-led group called Atlantic Medical Group with more than 1,000 doctors across 300 locations. It provides a full range of medical services to communities in New Jersey and New York and lets patients manage care through the MyChart portal, which handles medical records, appointments, and bill payments. Its business model puts earnings back into its healthcare services and facilities, reinvesting to improve care access and community health. The system differentiates itself by being a broad, integrated network of facilities and a large physician group under a nonprofit umbrella, offering coordinated care across many sites. Its goal is to improve community health by delivering comprehensive care and continually expanding access to high-quality medical services.

Company size: 5,001-10,000
Company stage: Not listed
Total funding: Not listed
Headquarters: Morristown, NJ
Founded: Not listed

Recently Posted Jobs

Explore more opportunities at Atlantic Health System

See more jobs