Admiral Security Services & ADM Security Solutions

Armed/unarmed security and risk management

Administrative Support Specialist

Administrative SupportPosted on Nov 5

Full-timeHouston, TX, USANo salary listed

About the Job

Requirements

Two years of human resources or general administrative experience.
Ability to perform effectively with minimal supervision.
Ability to handle confidential and financial information with integrity and discretion.
Ability to meet tight deadlines, manage a high volume of complex tasks, and respond quickly to time-sensitive situations.

Responsibilities

Serve as a multifaceted administrative assistant, combining receptionist, scheduler, and recruiting duties.
Work with all levels of the organization to support efficient daily office and field operations.
Act as the first-line ambassador for visitors and staff, handle their questions, problems, or requests, and direct them to the appropriate party.
Ensure outgoing mail is posted and incoming mail is routed to the appropriate party; maintain the postage meter, excluding service-related work, and coordinate daily mail.
Make recruiting calls on designated days, screen candidates, and schedule appointments and interviews.
Enter new-hire, status-change, and separation information in iCIMS and compile weekly and monthly reports for the Human Resources Manager.
Process new hires, including uniforms, onboarding packets, and company identification issuance when requested.
Ensure compliance with applicable local, state, and federal regulations and maintain confidentiality.
Scan documents into ImageNow for processing, distribution, and other functions.
Answer incoming calls and transfer them to the appropriate party.
Serve as the branch office administrator.
Assist with uniform inventory, issuance, and returns.
Maintain adequate stock forms by making copies or ordering them from outsourced vendors as supplies run low.
Assist with ordering pre-employment substance-abuse and background screenings for new hires.
Conduct new-hire onboarding and orientation, and review hire packets for accuracy and completeness.
Maintain adequate office supplies and request replenishment when necessary.
Organize and file personnel and client files.
Maintain the confidentiality of company information and data.
Perform other duties as required or directed by the Human Resources Manager and Director of Operations – Dallas.
Work scheduled weekday office hours, with additional hours as needed.

Desired Qualifications

Recruiting experience is a plus.

Overview

ADM Security Solutions is seeking an exceptionally bright, multitasking and self-motivated individual to support our team. This role requires superior attention to detail, the ability to meet tight deadlines, and great organizational skills. Do you possess the ability to complete a high volume of complex tasks and projects quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround? Do you have a relentless drive for excellence, the ability to effectively communicate at all levels, a detail oriented focus and a well organized approach? Are you confident in your ability to quickly learn organizational structure, team objectives and adapt to ADM's values and vision? Do you take pride in having a high level of integrity and discretion in handling confidential and financial information, and professionalism in dealing with professionals inside and outside the company?

If so then you may be the person we are looking for!!!

Now is your opportunity to join our professional administrative team! If you desire to work for great organization, complete your application today! We offer GREAT PAY - HEALTH INSURANCE - LIFE INSURANCE - 401 (K) – PAID VACATION

E/O/E/M/F/D/V

VA DCJS License #11-1017

TX DPS License #: B04096301

Responsibilities

Serving as a multi-faceted administrative assistant involving the combined duties of receptionist, scheduler and recruiting.
Responsible to work with all levels within the organization to ensure proper and efficient daily office & field operations.
Perform the following functions as primary daily duties.
- First-line ambassador of all visitors and staff
- Personally, handling questions, problems, or requests
- Directing the visitor or staff to the appropriate party
- Ensuring outgoing mail is posted.
- Ensuring incoming mail is channeled to the appropriate party.
- Maintenance of the postage meter (not service related)

Makes recruiting calls on designated days of the week, screening and setting appointments/interviews).
Enters information for new hires, status changes, separations data in iCIMS and compiles monthly / weekly reports HR Manager.
Performs processing of new hires, including uniforms, onboarding hire packets, and company ID issuance when requested.
Ensuring compliance with related local, state, and federal regulations and confidentiality.
Performs document scanning into ImageNow for processing, distribution, and other functions.
Answers incoming calls, transferring calls to the appropriate party.
Serves as the company’s branch office admin.
Coordinating daily mail

Assists with uniform inventory, issuance, and returns.
Ensuring ample availability of stock forms, making additional copies as supplies run low or ordering same from outsourced vendors.
Assists with ordering new hire pre-employment substance abuse and background screenings.
Performs new hire onboarding, orientation and reviewing hire packets for accuracy and completeness.
Ensures normal supplies of office supplies are available, requesting replenishments when necessary.
Assist with organization and filing of personnel and client files.
Maintain confidentiality of all company information and data.
Capable of effectively functioning with minimal supervision.
Perform any other duties as required or directed by HR Manager and Director of Operations – Dallas.

This is a full-time, hourly position. Duty hours will be scheduled around normal weekday office operations; benefits are available as per Company “Benefits Policy”. The working hours for this position are Monday through Friday: 9:00 am-5:00 pm in person. Employee may be requested to work additional hours as needed.

Employee may be requested to work additional hours as needed.

The position is for our Houston Office: 3120 Southwest Freeway, Suite 360, Houston TX, 77098

Qualifications

2 years of HR or General Administrative experience
Recruiting experience a plus

About the Company

Admiral Security Services & ADM Security Solutions

Armed/unarmed security and risk management

What the company does: Admiral Security Services provides security solutions, including armed and unarmed uniformed security officers, site management, corporate support, risk management, and security consulting to protect client assets. How the product works: It combines trained security personnel with technology and ongoing risk assessments to create customized security plans. The company conducts threat assessments, implements mitigation strategies, and uses mixed services (personnel plus tech) to address each client’s unique needs. How it differentiates from competitors: It offers tailored, risk-based security solutions backed by experienced professionals and a history of long-term service, combining hands-on security with continual testing of new security technologies. What its goal is: To help organizations safeguard assets, reduce risk, and ensure safer, more secure sites through practical, customized security programs.

Company size: 1,001-5,000
Company stage: Not listed
Total funding: Not listed
Headquarters: Bethesda, MD
Founded: 1976

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