Maimonides Medical Center

Independent teaching hospital delivering specialized care

Administrative Assistant 1

Executive SupportUpdated on Nov 14

Full-timeBrooklyn, NY, USA$50.8k - $63.5k /yrIn-person

About the Job

Requirements

A high school diploma or equivalent is required.
At least 2 years of prior experience in a similar administrative role is required.
Strong organizational skills and the ability to multitask are required.
Verbal and written communication skills are required.
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, is required.
The ability to maintain confidentiality and exercise discretion is required.
English speaking, reading, and writing skills sufficient for the position are required.

Responsibilities

Manage correspondence, scheduling, and travel arrangements.
Coordinate special projects and prepare reports and data.
Take and transcribe minutes for departmental meetings, advisory committees, and faculty meetings.
Manage physician credentialing processes for new hires and reappointments in coordination with the Credentials department.
Maintain current files for all faculty and staff, including licenses and Drug Enforcement Administration certifications.
Monitor and follow up on delinquent medical records and clinical reviews.
Prepare annual reports for SUNY Health Science Center, continuing medical education conferences, and regulatory bodies.
Handle patient complaints and risk management correspondence.
Organize departmental meetings and conferences, including coordinating speakers and arranging venues and catering.
Supervise clerical staff and provide backup coverage for the senior Administrative Assistant.

Desired Qualifications

An Associate’s degree or higher is preferred.
Knowledge of a second language is preferred.

About Us

We’re Maimonides Health, Brooklyn’s largest healthcare system, serving over 250,000 patients each year through the system’s 3 hospitals, 1800 physicians and healthcare professionals, more than 80 community-based practices and outpatient centers. At Maimonides Health, our core values H.E.A.R.T drives everything we do. We uphold and maintain Honesty, Empathy, Accountability, Respect, and Teamwork to empower our talented team, engage our respective communities and adhere to Planetree's philosophy of patient-centered care. The system is anchored by Maimonides Medical Center, one of the nation’s largest independent teaching hospitals and home to centers of excellence in numerous specialties; Maimonides Midwood Community Hospital (formerly New York Community Hospital), a 130-bed adult medical-surgical hospital; and Maimonides Children's Hospital, Brooklyn's only children's hospital and only pediatric trauma center. Maimonides' clinical programs rank among the best in the country for patient outcomes, including its Heart and Vascular Institute, Neuroscience Institute, Boneand Joint Center, and Cancer Center. Maimonides is an affiliate of Northwell Health and a major clinical training site for SUNY Downstate College of Medicine.
Overview

Maimonides has an excellent opportunity for a seasoned Administrative Assistant to provide high-level administrative support to the Obstetrics and Gynecology Department Chairman. department.

Responsibilities

Manage correspondence, scheduling, and travel arrangements
Coordinate special projects and prepare reports/data
Take/transcribe minutes for departmental meetings, advisory committees, and faculty meetings
Manage physician credentialing processes for new hires and reappointments in coordination with Credentials department
Maintain current files for all faculty/staff, including licenses and DEA certifications
Monitor and follow up on delinquent medical records and clinical reviews
Prepare annual reports for SUNY Health Science Center, CME conferences, and regulatory bodies
Handle patient complaints and risk management correspondence
Organize departmental meetings and conferences, including speaker coordination, venue booking, and catering
Supervise clerical staff and provide backup coverage for senior Administrative Assistant

Qualifications

Education:

• High school diploma or equivalent; Associate’s degree or higher preferred.

Experience:

• 2+ years prior experience in a similar administrative role

Skills:

• Strong organizational skills with the ability to multitask.

• Excellent verbal and written communication skills.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Ability to maintain confidentiality and exercise discretion.

• A positive attitude and willingness to learn.

• Speaks, reads and writes English to the extent required by the position; knowledge of a second language preferred.

Pay Range

USD $50,817.00 - USD $63,500.00 /Yr.
Equal Employment Opportunity Employer

Maimonides Medical Center (MMC) is an equal opportunity employer.

About the Company

Maimonides Medical Center

Independent teaching hospital delivering specialized care

Maimonides Medical Center is the largest hospital in Brooklyn, offering comprehensive inpatient and outpatient care across many specialties, plus a Children’s Hospital with a Pediatric ER, Pediatric ICU, and Neonatal ICU. Care is delivered through specialized departments (Cardiac, Neuro, Thoracic, Urology, Orthopedics, Surgery) within an independent teaching hospital that combines treatment with education and research. It stands out for excellent CMS outcomes in heart attack, heart failure, and pneumonia, and for delivering more babies in New York State than any other hospital, with strong pediatric and neonatal care. Its goal is to provide high-quality medical care while training future physicians and advancing medical knowledge through teaching and research.

Company size: 1,001-5,000
Company stage: Not listed
Total funding: Not listed
Headquarters: United States
Founded: 1911

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