Dartmouth Health

Academic health system and medical education

Program Assistant - Cancer Center

Administrative SupportPosted on Nov 5

Part-timeSt Johnsbury, VT, USANo salary listedIn-person

About the Job

Requirements

An associate degree and one year of applicable experience, or equivalent education and experience, are required.
Excellent proficiency with Microsoft Office tools, including Word, Excel, and PowerPoint, is required.
Excellent written and verbal communication skills are required.

Responsibilities

Provide administrative and secretarial support to the program and staff, assist with overall program functioning, and perform special projects.
Coordinate logistics for offered programs and services.
Perform assigned tasks related to producing and disseminating information.
Maintain information kiosks and bulletin boards across multiple locations and buildings, and supply literature to departments upon request.
Type and prepare a wide variety of materials, including correspondence, meeting minutes, reports, and handouts, and proofread them.
Ensure information is accurate and accessible, and establish and maintain program files and databases.
Assist with coordinating department programs, special events, and classes.
Gather meeting information, coordinate agenda items, and distribute materials to participants before meetings.
Record and distribute meeting minutes, and follow up on details to ensure information is disseminated.
Coordinate multiple daily appointments using Outlook and the patient scheduling system, and ensure patients and clients are notified of appointments.
Act as the primary point of contact representing the health and wellness coaching program.
Plan, coordinate, and oversee projects and special events.
Develop and implement activities based on defined project scope and objectives.
Evaluate project effectiveness, enhance existing systems, and recommend changes to policies and procedures.
Set and maintain schedules and timelines.
Coordinate and arrange special events, including conferences and retreats.

Overview

Healing Harvest is a program of the Dartmouth Cancer center which provides free groceries to cancer patients and their families. We are one of the largest oncology food support programs in the country and are thrilled to be bringing Healing Harvest services to patients at our St. Johnsbury location starting in fall 2026.

We are seeking a Program Assistant to work part time (4 hours per day, 3 days per week, weekdays only) at our new Healing Harvest location in St. Johnsbury, Vermont.

The candidate will provide administrative and secretarial support to the program and staff. Assists in the overall functioning of the program and performs special projects.

Responsibilities

Coordinates logistics of offered programs and services.

Performs assigned tasks related to production and dissemination of information.

Responsible for various info kiosks/bulletin boards in multiple locations/buildings and for supplying literature to departments upon request.

Types and prepares (including proofreading) a wide variety of materials to include, but not be limited to, correspondence, meeting minutes, reports, and handouts.

Ensures accuracy and accessibility of information. Establishes and maintains program files and data bases.

Assists in coordination of department programs, special events and/or classes.

Gathers information for meetings, coordinates items for agenda, and distributes material to participants prior to meeting.

Records and distributes minutes of meeting.

Follows-up on details to ensure dissemination of information.

Coordinates multiple daily appointments using Outlook and the patient scheduling system.

Ensures notification of appointments for patients and clients.

Acts as primary point of contact representing the health and wellness coaching program.

Plans, coordinates and oversees projects and special events.

Develops and implements activities based on defined project scope and objectives.

Evaluates project effectiveness, enhances existing systems and recommends changes to policies and procedures.

Sets and maintains schedules and timelines.

Coordinates and arranges special events (conferences, retreats, etc.).

Performs other duties as required or assigned.

Qualifications

Associate degree in with 1 year of applicable experience or the equivalent in education and experience required.
Excellent proficiency with Microsoft Office tools including Word, Excel, Power Point.
Excellent written and verbal communication skills required.

Required Licensure/Certifications

None

About the Company

Dartmouth Health

Academic health system and medical education

Dartmouth Health runs New Hampshire’s largest private employer and a regional academic health system serving northern New England, with DHMC and a wide network of hospitals and clinics. It provides care through more than 2,000 providers across nearly every specialty, including the Dartmouth Cancer Center and Dartmouth Health Children’s. It blends clinical care with education and research by training about 400 residents and fellows each year with Dartmouth and the Geisel School of Medicine, and by conducting clinical trials with Geisel and the White River Junction VA Medical Center. Its goal is to deliver exceptional, personal care while advancing medicine and meeting the health needs of the communities it serves.

Company size: 201-500
Company stage: Not listed
Total funding: Not listed
Headquarters: Lebanon, NH
Founded: Not listed

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